The instructions for submitting attachments vary according to the application process. Please read the instructions for the relevant process. Detailed instructions are provided on separate pages.
Below you can find general instructions for submitting attachments that pertain to all application processes.
In all our application processes, you may be asked to submit officially certified copies or authorised translations of your application documents. Please see below for instructions for submitting paper (hard copy) attachments.
A document copy can be certified as follows:
Only the above are accepted as certified copies. For example, the following are not considered certified copies:
The following criteria must be met for a document copy awarded by an educational institution to be considered certified:
Please note that an educational institution cannot certify a degree certificate awarded by another organisation (e.g., the Finnish Matriculation Examination Board or the IB organisation) or another educational institution.
A translation is considered an authorised translation only if it was done by an authorised translator or the educational institution that awarded the document.
An authorised translation must include the translator’s stamp and signature. In addition, every page of a translation with multiple pages must bear the translator’s stamp or signature.
You can get an authorised translation of any document from an authorised translator. In Finland, authorised translators include those who pursuant to Act on Authorised Translators (1231/2007) have the right to work as such. A register (in Finnish and Swedish) maintained by the Finnish National Agency for Education can also be used to acquire information on authorised translators in Finland. If you are not in Finland, you can also obtain an authorised translation from an authorised translator living in your country of residence.
We accept translations made by the educational institution that originally awarded the document. If the educational institution awards the document directly in Finnish, Swedish or English, no separate translation is required.
If you cannot obtain officially certified copies of your academic documents from the awarding institution, you may submit legalised copies of your academic documents.
Legalisation can take place by two different routes depending on whether the country of the awarding institution is a signatory to the Hague Convention of 1961 or not. Documents supplied by countries that have ratified the Hague Convention are legalised by the issuance of an Apostille Certificate (stamp or paper certificate). Documents issued by other countries are legalised in two steps: first by the foreign ministry of the issuing country, then by a competent Finnish Embassy or Finnish Consulate of that country.
The Apostille Certificate (stamp or paper certificate) is necessary if the document has been issued by the authorities of a country that has ratified the Hague Convention of 1961. Information on the Hague Convention as well as an English language list of its member states can be found here:
The website also provides information about the authorities issuing Apostille Certificates in various countries.
Please make sure that the Apostille certificate is firmly and clearly attached to all the documents it is certifying as being official.
If the country issuing a document is not a signatory of the Hague Convention, a document is legalised by the foreign ministry of the issuing country, after which a competent Finnish Embassy or Finnish Consulate of that country legalises the document, certifying the competence of that foreign ministry official to issue such legalisation.
You are always responsible for the arrival of documents at Admission Services by the set deadline. This is also the case if you do not deliver the documents yourself.
Documents cannot be delivered to the Admission services in person, but must be sent by post or courier, or dropped off in the designated letterbox. Admissions advisors do not assess the eligibility of individual documents for a specific purpose.
If sending documents by regular post, please use the following address:
00014 HELSINGIN YLIOPISTO
Do not send documents intended for Admission Services by post to any other address than the one above.
If sending documents by courier (UPS, DHL, FedEx, etc.), please use the following address:
Do not send documents intended for Admission Services by courier to any other address than the one above.
If a courier service requests a phone number, please provide the following: +358 2941 911.
You can drop off your attachments in the letterbox located at Unioninkatu 40, on the corner of Unioninkatu and Yrjö-Koskisen katu streets in Helsinki. Attachments can be dropped off in the letterbox at any time, but please note that the attachments must be dropped off in the letterbox before 15.00 local Helsinki time to be considered as having arrived during the same day. If you drop off attachments in the letterbox after 15.00, the attachments are considered to have arrived on the following weekday.
NB! Do not give documents intended for Admission Services to porters or drop them off in any other letterbox than the one designated for this purpose.