Required application attachments - International master's programmes
These instructions are for applicants who are applying to an International Master's programme.

Please read these instructions carefully. Not following the instructions may lead to rejection of your application.
About the attachments and our process

Send the required attachments to the Admission Services by 26.01.2022 15:00 (UTC+2).

  • After you have sent your attachments, we will check if they meet all the requirements.
  • We process the attachments in order of arrival.
  • If during the process we notice that your attachments are missing information or they are not valid we will ask you to supplement your application. 
  • Please note that if you send your attachments close to the deadline you probably will not have enough time to supplement your application.

All the messages regarding your attachments and application are sent to the email address you have given on the application form. Read this email regularly.

We will not send a separate message about the arrival of your attachments and we will not reply to inquiries about the arrival of attachments.  

Required application attachments

A degree certificate is a document issued by the degree awarding institution to a student who has successfully completed all the studies included in the degree and has graduated.

The degree certificate must include:

  • the name of the institution awarding the degree
  • the date of graduation
  • the name of the graduating person
  • name of the title or degree

You may submit a temporary (or provisional) degree certificate if you have graduated but your final degree certificate cannot be issued to you immediately upon graduation due to technical or administrative reasons. Your temporary degree certificate should include the same information as a final degree certificate (see above).

Please note that a document stating only the completion of all courses is not accepted as a temporary (provisional) degree certificate.

Applying if you have not yet graduated

You can apply if you have not graduated before the application period. In such case, you do not need to submit your degree certificate during the application period. If you are admitted to the Master’s programme, your admission will be conditional, and you must graduate and submit your degree certificate by the end of August.

A transcript of records is a document listing the courses/study units you have completed at the institution. The transcript of records must include the following information for all your courses:

  • course names
  • course completion dates
  • course grades
  • course credits.

Course names

If your transcript of records does not include the names of each course you have completed, for example if it only lists course codes, you must submit a document listing the names of the courses. This can be, for example, a syllabus/course catalogue from the time of your studies. The document must be officially certified by the awarding institution.

Course com­ple­tion dates

If your transcript of records does not include the completion dates of each course you have completed or mention your overall study time at the institution (date of enrollment and date of graduation), you must submit a document that states the completion dates of the individual courses. The document must be officially certified by the awarding institution.

It is also accepted if your date of enrollment and date of graduation are stated in your other officially certified educational documents.

Please note that information on the nominal duration of the programme is not sufficient.

Course grades

If your transcript of records does not include the grades awarded for each course you have completed, you must submit a document that lists the grades awarded for each course. The document must be officially certified by the awarding institution.

If your institution does not award grades for courses, you must submit an officially certified document issued by the degree awarding institution that explains the evaluation system used at the institution.

Course cred­its

If your transcript of records does not include the credits earned for each course you have completed, you must submit a document listing the credits earned for each course. The document must be officially certified by the awarding institution.

If your institution uses a system different from a credit-based system, such as a marks-based system, please submit an officially certified document issued by the awarding institution where the extent/scope of the study units is shown. This can be indicated, for example, as study hours required to complete the individual courses.

The transcript should also explain the grading scale used at your institution at the time of study.

A diploma supplement may be used in place of a transcript of records if the diploma supplement contains the same required information as a transcript of records. Please note that a diploma supplement is only valid when submitted together with the diploma/degree certificate.

Transcript of records when applying if you have not yet graduated

Your transcript of records must mention the name of the degree that you are completing. If the name of the degree is not mentioned on the transcript of records, you must submit an official statement from your home institution indicating the name of the degree that will be awarded to you.

Transferred credits and credits completed at other institutions

If your transcript of records contains transferred credits, they must be listed with the same required information as your other courses. If the transferred credits are not listed with the same information, you must submit a separate transcript of records covering the transferred credits that lists all the required information.

If your educational documents have not been issued in English, Finnish or Swedish, you must also submit official translations into one of these languages. Please note that you must also submit officially certified copies of the documents in the original language.

If your degree contains studies completed at different institutions, for example top-up studies or transfer studies, you must submit officially certified educational documents that cover the whole duration of your studies.

Additionally, if you have gained direct access to an advanced level in your degree, you must submit educational documentation covering the previous studies based on which you were admitted to the degree programme.

Please note that different country-specific instructions may apply if the studies were completed in different countries.

You must provide a proof of your English language proficiency. Please find all the accepted methods of proving your language proficiency with detailed instructions here:

Please note that the University of Helsinki has a specified list of acceptable methods of proving your language proficiency. You cannot prove your language proficiency with any other methods.

Copy of pass­port or res­id­ence per­mit card

University of Helsinki charges tuition fees from Master’s degree students who are studying in languages other than Finnish or Swedish and are not citizens of the EU/EEA or Switzerland. If you choose English as the language of the degree on the application form, you are liable to pay the tuition fee, unless you can prove exemption.

You are exempted from paying the tuition fee in the following cases:

  1. You are a citizen of the EU/EEA or Switzerland. Please submit a copy of your passport’s ID page or a copy of your ID-card. Please note that your passport or ID-card has to be valid when the semester starts on 1 August 2022.
  2. You are not a citizen of the EU/EEA or Switzerland, but you have a residence permit in Finland. Please submit a copy of your residence permit card (type A or P). Please note that your residence permit card has to be valid when the semester starts on 1 August 2022.

More information on tuition fees and scholarships.

Dip­loma sup­ple­ment

A diploma supplement is a document that provides additional information about the degree you have completed. It is an optional enclosure if you have also submitted a transcript of records.

Please note that if you wish to use your diploma supplement in place of a transcript of records, the diploma supplement must be officially certified and submitted as if it were a transcript of records. In that case, please refer to the instructions for a transcript of records.

Pro­gramme-spe­cific en­clos­ures

Certain programmes require programme-specific enclosures in addition to the enclosures required from all applicants. Please find more information about programme-specific enclosures in the programme descriptions.

If you are applying to multiple Master’s programmes that require programme-specific enclosures, you must submit the required programme-specific enclosures for each programme.

Re­quire­ments for attachments

If you have completed your degree at a Finnish university or university of applied sciences, in most cases you are not required to submit officially certified copies of your educational documents. 

If you do not have a Finnish personal identification code, or your degree was completed before 1 January 1995, please follow the general instructions on how to submit documents.

Please note that all educational documents awarded by the following institutions must be submitted following the general instructions on how to submit documents:

  • Kajaani University of Applied Sciences
  • LAB University of Applied Sciences
  • LUT University
  • Police University College
  • Åland University of Applied Sciences

If you have completed your degree at a higher education institution outside of Finland, your educational documents or their copies must be:

  • certified by the awarding institution, OR
  • legalised, OR
  • officially certified by a Finnish notary public

Please note that the University of Helsinki does not accept regular photocopies or scanned copies of educational documents awarded by higher education institutions outside of Finland.

Please find more information about officially certified copies on this page.

Please note that educational documents awarded in certain countries must be certified and/or submitted following country-specific requirements. These requirements must be followed first and foremost, whenever applicable. Please find the requirements here:

 

The authenticity of an official copy of a document can be attested in the following ways:

  • The awarding educational institution (or organisation, such as the Finnish Matriculation Examination Board or the IB organisation) certifies the copy (see below for further information)
  • The copy of the document is legalised
  • A Finnish notary public certifies the copy.

Other copies will not be recognised as officially certified copies. For example, a regular photocopy or a copy certified by two persons are not sufficient to constitute certification. Also note that copies certified by a notary public in another country will not be accepted, unless the copies have been  legalised. An officially certified copy must be submitted to Admission Services in paperform, if not specifically otherwise instructed.

An officially certified copy must always be made directly from the original document. The stamps and signatures in the original document must in all cases be original and the copy must include all the pages belonging to the original document.

If the copy contains several pages, each page must be stamped and signed by the certifying institution or individual, unless the pages are bound together in such a way (e.g. by a seal) that individual pages cannot be detached from each other. If the pages of the copy are loose or can be detached from each other (i.e., are stapled together using a regular stapler), each page must be stamped and signed by the certifying institution or individual.

For a copy of a document issued by an educational institution to be recognised as officially certified, the copy must be stamped with the official stamp of the institution. The official stamps of educational institutions usually display the institution name and emblem. In addition, the copy must contain the signature of a representative of the institution, their name in capital letters as well as their title. A stamp which only contains the phrase “jäljennöksen oikeaksi todistaa” or “certified copy” is not an official stamp of an educational institution. Also, please note that an educational institution cannot officially certify a degree diploma awarded by another organisation (such as the Finnish Matriculation Examination Board or the IB organisation) or institution.  

If your copy does not fulfil the above requirements for officially certified copies, contact the certifying institution or individual and ask for a new copy which complies with the requirements.

Official translations are made by an official translator. In Finland, official translations may be obtained from official translators as defined in the Statute 1231/2007. The Finnish National Agency for Education provides a list of the names and contact information of official translators. If you are not in Finland, you may also use the services of an official translator in your country of residence.

Official translations of educational documents may also be provided by the awarding institution.

Official translations have to fulfill the following requirements:

1. Translation carries the official stamp of the translator or the awarding institution (Official stamps usually have the name and symbol of the institution).

2. Translation has the signature, print name, and status of the translator / certifier.

Only translations certified by the awarding institution or an official translator are official and accepted.

Please notice that there has to be a stamp and/or a signature on every page of the translated document provided by either the translator or the representative of the institution. Regular photocopies are not accepted.

If you cannot obtain officially certified copies of your academic documents from the awarding institution, you may submit legalised copies of your academic documents.

Legalisation can take place by two different routes depending on whether the country of the awarding institution is a signatory to the Hague Convention of 1961 or not. Documents supplied by countries that have ratified the Hague Convention are legalised by the issuance of an Apostille Certificate (stamp or paper certificate). Documents issued by other countries are legalised in two steps: first by the foreign ministry of the issuing country, then by a competent Finnish Embassy or Finnish Consulate of that country.

Apos­tille

The Apostille Certificate (stamp or paper certificate) is necessary if the document has been issued by the authorities of a country that has ratified the Hague Convention of 1961. Information on the Hague Convention as well as an English language list of its member states can be found here:

It also provides information about the authorities issuing Apostille Certificates in the various countries.

Please make sure that the Apostille certificate is firmly and clearly attached to all the documents it is certifying as being official.

Leg­al­isa­tion

If the country issuing a document is not a signatory of the Hague Convention, a document is legalised by the foreign ministry of the issuing country, after which a competent Finnish Embassy or Finnish Consulate of that country legalises the document, certifying the competence of that foreign ministry official to issue such legalisation.

How to sub­mit ap­plic­a­tion attachments

Courier services are often the fastest and safest way of sending your educational attachments

When submitting your application enclosures, please indicate your application number(s) on the attachments or the envelope. If your attachments are sent by a third party, they will be attached to your application(s) based on the personal details you have given on the application form.

If you are applying to multiple Master's programmes at the University of Helsinki, you are required to submit each enclosure only once. Please note that some programmes require programme-specific attachments such as a portfolio or a reference letter. In these cases, you must submit the programme-specific attachment individually for each programme.

We will not send you a notification message about the arrival your attachments. You will receive a message after we have processed your attachments. All attachments are processed on a first-come, first-served basis.

 

Delivery address for courier services

University of Helsinki
Admission Services
Unioninkatu 40
00170 Helsinki
Phone number: +358 2941 21601 (no customer service, only for courier services)

University of Helsinki
Admission Services
P.O. Box 24
00014 University of Helsinki

You can drop off your attachments in the letterbox located at Unioninkatu 40, on the corner of Unioninkatu and Yrjö-Koskisen katu streets in Helsinki. Attachments can be dropped off in the letterbox at any time, but please note that the attachments must be dropped off in the letterbox before 15.00 local Helsinki time to be considered as having arrived during the same day. If you drop off attachments in the letterbox after 15.00, the attachments are considered to have arrived on the following weekday.

NB! Do not give documents intended for Admission Services to porters or drop them off in any other letterbox than the one designated for this purpose.

Submitting electronic documents

Elec­tronic tran­script services

If your institution uses one of the services listed below, you may share your electronically verified educational documents through that service.

If the service requires our contact email address, please use masterenclosures@helsinki.fi as the contact address.

Please refer to your institution’s own instructions for more details on how to the service that your institution uses.

Please note that if your educational documents are required in a sealed envelope according to a country-specific requirement, it is acceptable to submit the documents through an electronic transcript service instead.

List of accepted services:

If your institution uses a service that is not listed here, please contact us, and we will investigate whether we can accept your documents through this service as well. Please note that the University of Helsinki reserves the right to make the final decision on whether a service is accepted or not.

Veri­fic­a­tion ser­vice offered by the de­gree award­ing in­sti­tu­tion

We accept electronic educational documents that can be verified using an electronic verification service offered by the degree awarding institution if: 

  • the service is located on the degree awarding institution's website OR, in case of third party services, the institution provides a link to the service on their website
  • the entire document can be verified using the service, i.e. the verification service must show the exact same content as the document you submitted.
    • If the service verifies only parts of the document, we do not accept the document as officially certified. Instead, submit an officially certified hard copy of the document.

Please note the following restrictions:

  • The institution’s email address is not accepted as an electronic verification service.
  • Regular PDF scans of educational documents are not accepted if the document cannot be verified using an electronic verification service on the institutions website.
  • Institutional verification services that require the University of Helsinki to download specific software, create a user account, or pay for the verification are not accepted.

Please also note that we cannot guarantee that we will accept verification services in languages other than English, Finnish or Swedish. If the electronic document verified by the service is not available in English, Finnish or Swedish, you must submit an official translation of the original document as well.

Upload these enclosures as PDF files in the application system. Enclosures sent by email are not accepted.

Please make separate files of each document, i.e. do not combine multiple documents into one file. If the document contains multiple pages, please submit the entire document as a single file and make sure that all pages of the document are included.

The University of Helsinki reserves the right to evaluate each electronic document and verification service case by case. If we cannot verify the required information, you must submit the document as an officially certified paper copy following the general instructions.

En­clos­ures that are not re­quired as of­fi­cially cer­ti­fied cop­ies

Some enclosures do not have to be submitted as officially certified copies. These are:

  • copy of your passport
  • diploma supplement, if you have also submitted a transcript of records
  • certain language test results (please check the instructions for your specific language test result here: Proving language skills in English)

Upload these enclosures as PDF files in the application system. Enclosures sent by email are not accepted.

Please make separate files of each document, do not combine multiple documents into one file. If the document contains multiple pages, please submit the entire document as a single file and make sure that all pages of the document are included.

Copies of your passport or residence permit card and optional diploma supplement do not need to be officially certified. You may upload these in the application system.

Programme-specific enclosures must be submitted according to the instructions given in the programme description on Studyinfo, on the application form and in the confirmation email that will be sent to you when you submit the online application form.

Con­tact us

NB! Our service hours and dates for the admission for studies beginning in 2022 will be updated at a later date!

If you have questions regarding your application or the required enclosures and cannot find the answers on our website, you may contact our application processing service by email. Our telephone and chat services are open from 1 December 2020 to 29 January 2021.

Call us

You can call us at: +358 (0) 2941 21234
Our telephone service hours are:

  • Tuesdays and Thursdays from 12:00 to 14:00 (UTC+2).

Chat

You can also reach us via chat.

The chat is open on Mondays, Wednesdays and Fridays 12:00 to 14:00 (UTC+2). The chat window opens on this page when the chat service is active. 

On the following dates the chat is open from 12:00 to 15:00 (UTC+2):

  • Friday, 15 January
  • Friday, 29 January

Write to us

You can send us a message to the email address masterenclosures@helsinki.fi
Please include your application number in the message if you have already submitted an application.

Gen­eral ad­mis­sion ad­vis­ing

For general questions about applying to and studying at the University of Helsinki, please contact our admission advisors.