User instructions for our recruitment system

You can log into the Recruitment Service through these links or by clicking Apply for the position in a job advertisement.

Applying for a position requires creating a profile and submitting an application. If you have already registered but have forgotten your password, you can request a new password to your email by clicking Did you forget your password? on the login page.

Recommended browsers are Internet Explorer, Mozilla Firefox and Google Chrome. The browser must accept cookies and pop-ups.

System privacy statement

Why have I not received an email confirmation on the reception of my application?

You are yet to complete your job application in the system. You have so far only created an applicant profile or your application has only been saved as a draft.

You can continue completing your application until the end of the application period.

Why am I unable to log in to the recruitment system with my helsinki.fi email address?

This problem may be due to you being employed by the University, which makes the system view you as an internal applicant. Please apply for open positions through the SAP HR portal on Flamma, not the external website of the University of Helsinki.

How can I change the language used in the application process to receive responses in the language of my choice?

The language can be changed through Candidate Profile – Personal Settings – Preferred Language

How should I name and save attachments?

Attachment file names must indicate the applicant’s name and the position applied for, for example “university lecturer in history_CV_Last_name”. The recommended file format for attachments is PDF.

At what time does the application period end on the last application day?

Application periods close at 23.59 Finnish time (EEST) on the date announced in the call for applications.

How can I verify that the details entered into the applicant profile have been saved?

The system automatically saves all completed details when you move from one tab to another. You can also exit the system and continue completing the information later.

Can I supplement or amend an application after submission?

After submitting an application, you will no longer be able to make changes to the letter of application entered into the system. If you need to amend the application, you can either attach a new application as a separate PDF file to your profile through the Attachments tab or altogether remove the original application from the system through (Avoimet työpaikat -> Omat hakemukset) Employment Opportunities – My Applications. In such cases, however, you must apply again for the same position. This way, you will get an opportunity to complete the application anew.