Country specific document requirements

Applicants whose degrees have been awarded in certain countries need to pay special attention to the educational documentation required for the application before submitting it. In addition to the standard document requirements, educational documents from certain countries must be submitted in a certain way. These country-specific requirements must be followed first and foremost, before any regular requirements for attesting documents.

Please check if your degree awarding country is listed below and then follow the given instructions. University of Helsinki makes no exceptions to these requirements.

The countries with specific documentation requirements in the application period 2017-2018 are listed below:

If you have completed or are completing your degree in Australia, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed your degree in Azerbaijan, you must submit a copy of the official government-granted degree certificate and transcript. The original documents must be verified with an apostille by the Ministry of Foreign Affairs of the Republic of Azerbaijan. Copies of the apostille-verified original documents must then be officially certified by a notary public. The copies submitted must carry the notary public’s original stamp on each page and the signature of the certifying officer.

If you have not yet graduated, you must submit a copy of your official transcript of records. The transcript of records must be either officially certified by the awarding institution, or legalised.

If you have completed or are completing your degree in Bangladesh, you must submit the education documentation awarded by your university. Degree certificates, transcripts, mark sheets and result cards must always be awarded by the main university or a college that has a degree-awarding status. Educational documents granted by affiliated colleges will not be accepted.

You must submit a separate transcript, mark sheet or result card awarded by your university indicating each attempt to complete a course as well as the years. A consolidated statement of marks is not accepted.

Please note that the degree certificate and transcript of records must be officially certified (attested) by the Ministry of Foreign Affairs of Bangladesh, more specifically by the Consular and Welfare Wing. Each page of the transcript of records and the degree certificate must carry the original stamp and signature of the Ministry of Foreign Affairs of Bangladesh.

Further information can be found on the Ministry’s website (www.mofa.gov.bd).

If you have completed your degree in Belarus, you must submit a copy of the official government-granted degree certificate and transcript. The original documents must be verified with an apostille by the Ministry of Education of the Republic of Belarus. Copies of the apostille-verified original documents must then be officially certified by a notary public. The copies submitted must carry the notary public’s original stamp on each page and the signature of the certifying officer. Alternatively, the notary public can also use a unifying element, meaning that the pages are attached together in a way that certifies them all; in this case only one page must carry the notary public’s original stamp and the signature of the certifying officer.

If you have not yet graduated, you must submit a copy of your official transcript of records. The transcript of records must be either officially certified by the awarding institution, or legalised.

If you have completed or are completing your degree in Cameroon, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Canada, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

You are not required to submit a copy of your degree certificate if your transcript of records includes the following information: name of the institution that awarded the degree, the date of issue, the name of the person to whom the degree was awarded and what title/degree it was.

Due to the changes in the services of CDGDC, instructions about transcript of records are still being updated.

If you have completed or are completing your degree in China, your degree certificate must be submitted to the CDGDC (China Academic Degree and Graduate Education Development Center, 教育部学位与研究生教育发展中心) for verification.

If you have completed or are completing your degree in China, your transcript of records must be submitted to the CHESICC (China Higher Education Student Information and Career Center) for verification.

1. If you have graduated:

  • The CDGDC must verify the authenticity of your degree certificate. You must submit the CDGDC verification report concerning your degree certificate in Chinese and, in addition to this, you must submit an officially certified copy of your degree certificate. If your degree certificate was issued in Chinese, an official translation of the document in English must also be submitted.
    • Please request the electronic CDGDC degree verification report to be submitted to this email address: phd-admissions@helsinki.fi. Please submit the officially certified copy of your degree certificate by mail
  • The CHESICC must verify the authenticity of your transcript of records. The online verification code for your transcript of records must be sent to phd-admission@helsinki.fi straight from the CHESICC system. In addition to this, you must submit an officially certified copy of your transcript of records. If your transcript of records was issued in Chinese, a translation of the document in English must also be submitted by mail.

Please see here how to officially certify documents

 2. If you have not yet graduated:

The CHESICC must verify the authenticity of your latest transcript of records. The online verification code for your transcript of records must be sent to phd-admission@helsinki.fi straight from the CHESICC system. In addition to this, you must submit an officially certified copy of your transcript of records. If your transcript of records was issued in Chinese, a translation of the document in English must also be submitted by mail.

Please see here how to officially certify documents

 

Further information can be found on the CDGDC website (www.cdgdc.edu.cn), and on the CHESSIC website (https://www.chsi.com.cn/).

Please note that you should submit your documents to the CDGDC and CHESICC well in advance.

If you are planning to apply in the November application round, please note that the instructions above may be updated.

If you have completed or are completing your degree in Eritrea, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Ethiopia, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Ghana, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in India, an official transcript, mark sheet or result card indicating each attempt to complete a course as well as the years must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap. The document must come to University of Helsinki directly from the awarding institution. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official documents.

If your university or college in India is unable to send the transcript, mark sheet or result card to University of Helsinki, please request that the attested documents be placed in an officially sealed envelope with the awarding institution’s official stamp across the back flap. Have the envelope returned to you to forward to University of Helsinki. The official transcript, mark sheet or result card must in this case be attested by the Controller of Examinations or the Registrar’s Office, and the envelope must be sealed with the attesting office’s stamp across the back flap.

Transcripts, mark sheets and result cards must be awarded either by the main university or a college (autonomous or affiliated). It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with a transcript of records (or mark sheet or result card).

Degree certificates must always be awarded by the main university. Degree certificates granted by affiliated colleges will not be accepted. The copy of the degree certificate must be officially certified and can be submitted by the applicant.

If you have completed or are completing your degree in Indonesia, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in the Republic of Ireland, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Iran, copies of the educational documents must be legalized by the Iranian Ministry of Foreign Affairs and the Finnish Embassy in Tehran. Official translations of educational documents must be certified by the Ministry of Justice. Copies of copies will not be accepted. All the copies must have the original stamp given by the Iranian Ministry of Foreign Affairs and the Finnish Embassy in Tehran.

If you have completed or are completing your degree in Japan, an official transcript of records must be submitted to University of Helsinki in an envelope that has been sealed by the awarding institution’s official stamp across the back flap. The document can be sent to University of Helsinki by the applicant or by the awarding institution.

If you have completed your degree in Kazakhstan, you must submit a copy the official government-granted degree certificate and transcript. The original documents must be verified with an apostille by the Ministry of Education and Science of the Republic of Kazakhstan. Copies of the apostille-verified original documents must then be officially certified by a notary public. The copies submitted must carry the notary public’s original stamp on each page and the signature of the certifying officer.

If you have not yet graduated, you must submit a copy of your official transcript of records. The transcript of records must be either officially certified by the awarding institution, or legalised.

If you have completed or are completing your degree in Kenya, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed your degree in Kyrgyzstan, you must submit an officially certified copy of the official government-granted degree certificate and transcript.

If you have completed or are completing your degree in Malaysia, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Nepal, an official transcript, mark sheet or result card indicating each attempt to complete a course as well as the years must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap. The document must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official documents.

If your university in Nepal is unable to send the transcript, mark sheet or result card to University of Helsinki, please request that the attested documents be placed in an officially sealed envelope with the awarding institution’s official stamp across the back flap. Have the envelope returned to you to forward to University of Helsinki. The official transcript, mark sheet or result card must in this case be attested by the Controller of Examinations or the Registrar’s Office, and the envelope must be sealed with the attesting office’s stamp across the back flap.

Transcripts, mark sheets and result cards must always be awarded by the main university or a college with degree-awarding status, and documents granted by affiliated colleges will not be accepted. It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records (or mark sheet or result card).

Degree certificates must always be awarded by the main university or a college with degree-awarding status. Degree certificates granted by affiliated colleges will not be accepted. The copy of the degree certificate must be officially certified and can be submitted by the applicant.

If you have completed or are completing your degree in New Zealand, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Nigeria, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Pakistan, you must submit the education documentation awarded by your university. Degree certificates and transcript of records must always be awarded by the main university or a college with degree-awarding status. Educational documents granted by affiliated colleges will not be accepted.

The degree certificate and transcript of records must be certified (attested) by the Higher Education Commission (HEC). Each page of the transcript of records and the degree certificate must be stamped and signed by the HEC. All copies must carry an original stamp by the HEC. Copies certified before September 20, 2009 are not accepted, as the copies must be verifiable from HEC’s online service.

Further information can be found on the HEC website (www.hec.gov.pk).

If you have completed your degree in Russia, you must submit a copy of the official government-granted degree certificate and transcript of records (приложение к диплому). The original documents must be verified with an apostille by the authorised body of education of the Russian Federation in your region (Федеральная служба по надзору в сфере образования и науки (Рособрнадзор)). Copies of the apostille-verified original documents must then be officially certified by a notary public. Please note that the copy of the official government-granted degree certificate must include copies of both sides of the first page. The copies submitted must carry the notary public’s original stamp on each page and the signature of the certifying officer. Alternatively, the notary public can also use a unifying element, meaning that the pages are attached together in a way that certifies them all; in this case only one page must carry the notary public’s original stamp and the signature of the certifying officer.

If you have not yet graduated, you must submit a copy of your official transcript of records. The transcript of records must be either officially certified by the awarding institution, or legalised.

If you have completed or are completing your degree in South Africa, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in South Korea, an official transcript must be submitted to University of Helsinki in an envelope that has been sealed by the awarding institution’s official stamp across the back flap. The document can be sent to University of Helsinki by the applicant or by the awarding institution.

If you have completed or are completing your degree in Sudan, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in Taiwan, an official transcript must be submitted to University of Helsinki in an envelope that has been sealed by the awarding institution’s official stamp across the back flap. The document can be sent to University of Helsinki by the applicant or by the awarding institution.

If you have completed your degree in the Republic of Tajikistan, you must submit an officially certified copy of the official government-granted degree certificate and transcript.

If you have completed or are completing your degree in Tanzania, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed your degree in Turkmenistan, you must submit an officially certified copy of the official government-granted degree certificate and transcript.

If you have completed or are completing your degree in Uganda, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed your degree in Ukraine, you must submit a copy of the official degree certificate and transcript. The original documents must be verified with an apostille by the Information and Image Centre (Інформаційно-іміджевий центр) of the Ministry of Education and Science of Ukraine (Міністерство освіти і науки України). Copies of the apostille-verified original documents must then be officially certified by a notary public. The copies submitted must carry the notary public’s original stamp on each page and the signature of the certifying officer. Alternatively, the notary public can also use a unifying element, meaning that the pages are attached together in a way that certifies them all; in this case only one page must carry the notary public’s original stamp and the signature of the certifying officer.

If you have not yet graduated, you must submit a copy of your official transcript of records. The transcript of records must be either officially certified by the awarding institution, or legalised.

If you have completed or are completing your degree in the United Kingdom, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

If you have completed or are completing your degree in the USA, an official transcript of records must be submitted to University of Helsinki by the awarding institution. The envelope must be sealed by the awarding institution’s official stamp across the back flap.

The transcript of records must come to University of Helsinki directly from the awarding institution and cannot be sent by the applicant. Please note that regular photocopies are not sufficient, even if they are sent by the awarding institution. University of Helsinki only accepts official transcripts of record.

It is acceptable if the envelope contains other official documents awarded by the institution (e.g. degree certificate and diploma supplement). However, no other enclosures can be submitted with the transcript of records.

You are not required to submit a copy of your degree certificate if your transcript of records includes the following information: name of the institution that awarded the degree, the date of issue, the name of the person to whom the degree was awarded and what title/degree it was.

If you have completed your degree in Uzbekistan, you must submit an officially certified copy of the official government-granted degree certificate and transcript.