Data protection statement for HelsinkiUni Guest wireless network log files

IT Center, University of Helsinki 18.6.2020

Data controller
University of Helsinki
IT Center
PL 28 (Koetilantie 3)
00014 Helsingin yliopisto
02941 911
 

Person in charge of registry matters
Juha Myllys
PL 28 (Koetilantie 3)
00014 Helsingin yliopisto
02941 40163
atk-verkko@helsinki.fi
 

Name of the register
Data protection statement for HelsinkiUni Guest wireless network log files
 

Intended use of the register
The log files of the HelsinkiUni Guest network are used for the maintenance and development of the HelsinkiUni Guest network as well as for the investigation of any faults or misuse.
 

Data contents of the register
The log files store the following information about the user:

  • session start time
  • possible session renewal times
  • session end time
  • duration of connection
  • IP addresses of the connections used (source and target addresses)
  • ports of the connections used (source and target ports)
  • number of packets sent
  • location at building level
  • address of the device (MAC address)
  • network application identification information
     

Regular disclosure of data
Data is not disclosed outside of the European Union or the European Economic Area. Data collected from the University of Helsinki’s wireless networks can be disclosed to other registers produced by the University of Helsinki’s IT Center. In order to develop and monitor operations, the contents of the register are used in reports. However, no individuals can be identified from the reports.
 

Security principles for the register

  • data is stored on University of Helsinki’s server located in a locked data center with restricted access
  • data can only be viewed by an authorised employee who is identified by a username and password
  • users’ rights to system information are limited through access roles
  • securing the operation of equipment and telecommunications is based on the IT architecture of the University of Helsinki
  • data is stored in electronic form only