1. Navigate to the core page:
2. In the upper-right-hand corner of the screen select the ‘Register’ and ‘Register using HAKA Credentials’ option
3. You will be directed to an authentication page where you will need to enter your University of Helsinki credentials
4. Once you have entered your credentials, click the ‘Login’ button
5. You will be directed to an iLab Registration page where you will need to select your PI/Lab and verify your contact information.
6. Once your registration has been submitted, your PI will receive a notification that you have requested membership to their lab in iLab. They will need to approve your membership and assign any WBS Element for your use.
IF YOU ALREADY KNOW HOW TO USE THE INSTRUMENT, NO ADDITIONAL TRAINING NEEDED. After you create an iLab account, please initiate a training request for the instrument of interest. We will then assign to you “trained” status and grant access to the instrument and booking calendar.
Once you have been accepted into your PI’s lab and assigned WBS Element, you can schedule equipment time.
1. Navigate to the core page:
2. At the upper right hand of the page click ‘Sign In’ and then select the ‘Sign In using University of Helsinki Credentials’ option.
3. Enter your University of Helsinki Credential and password, and sign in.
4. Select the Schedule Equipment tab and click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time frame you would like to schedule your reservation for.
5. A window will pop up that will allow you to verify your reservations details and provide payment information before saving the reservation.
Once you have been accepted into your PI’s lab and assigned WBS Element, you can create service requests.
1.Navigate to the core page:
2. At the upper right hand of the page ‘Sign In’ and then select the ‘Sign In using University of Helsinki Credentials’ option.
3. Enter your University of Helsinki Credential and password, and sign in.
4. Select the Request Services tab and click on the ‘Request Service’ button next to the service of interest.
5. You will be asked to complete a form before submitting the request to the core.
Your request will be pending review by the core. The core will review your request and either Agree to the work or they will ask for more information if needed.
If you have researchers who use the core’s services, you may receive email requests from researchers wishing to join your group. The request email will have specific instructions on how to approve the request. In case you are interested in the process, we have pasted instructions below.
Instructions
1. Click here to log-in:
2. You will use your University of Helsinki credentials to log into iLab
3. Once logged in, look for the link in the left-hand menu that says 'my groups'. Hover-over and select your lab.
4. Set the auto-approval amount if you do not wish to approve service requests below a certain euro amount. To do this, select the 'Members' panel and enter a euro amount in the 'Auto Pre-Approval' amount and click 'save settings.’
5. To approve lab membership requests, select the ‘Membership Requests & WBS Element’ tab. New membership requests will show at the top of this page. Click “Approve” to accept a member into your lab. Click “Reject” if they are not a member of your lab.
6. To assign an WBS Element to a member of your lab, find the member in the above list where it says, ‘Manage WBS Element.’ Select the checkbox(es) to the right of their name for the WBS Element(s) you wish to assign them.
Note: before you can register for an iLab account your external institution needs to be created in iLab if it is not there already. For invoicing purposes there will also need to be a link connecting the institution in iLab to the institution’s invoicing address in the Helsinki University SAP-system. Do not create a new institution yourself – institutions created by customers lack the important link to the Helsinki University SAP-system and lead to an error when invoicing service requests.
If you are not sure whether or not your institution exists in iLab please ask the core contact people for assistance. Once your institution is set up in iLab you can go ahead and register for an iLab account.
Select the link under section Users outside University of Helsinki -> if not, register here. Note that HAKA identification is currently in use only for Helsinki University customers.
You can find a list of all Helsinki University core units and the core contact people from the “Core Facilities” tab.
Create your iLab account with your institution provided email address.
Note: if you have an @helsinki.fi email address and you want to register under a different institution (for example Folkhälsan, Minerva, HUS) please contact core staff. iLab recognizes the UH email address and prevents you from selecting institutions outside of Helsinki University. You will need help setting up your account from the core staff.
Fill in the required details and select your institution from the dropdown menu. Institutions are listed in iLab by their official English name. If you cannot find your institution please contact core staff. Do not create a new institution yourself! This will lead to an error when placing service requests.
Select your group from existing groups or create a new group. Your PI or Agilent technical staff will review your membership request and accept it.
Different groups and institutions represent different invoicing details in iLab and you can request access to as many groups as you need. If a customer has multiple group memberships associated with their iLab account, they are prompted to choose which one they want to use before initiating a service request. Please choose carefully, as this will determine your invoicing address. Note that payment notes will not be visible on the final invoice. Reference number is the only invoicing information you can edit for each individual service request.
Go to Agilent menu -> Manage Groups -> Request Group Access
New window will appear. Type in the institution and group whose membership you want to request. Agilent staff will review your request and accept it.
Once you have been accepted into your PI’s lab and assigned WBS Element, you can schedule equipment time.
1. Navigate to the core page:
2. At the upper right hand of the page click ‘Sign In’ and then select the ‘Sign In using University of Helsinki Credentials’ option.
3. Enter your University of Helsinki Credential and password, and sign in.
4. Select the Schedule Equipment tab and click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time frame you would like to schedule your reservation for.
5. A window will pop up that will allow you to verify your reservations details and provide payment information before saving the reservation.
Once you have been accepted into your PI’s lab and assigned WBS Element, you can create service requests.
1.Navigate to the core page:
2. At the upper right hand of the page ‘Sign In’ and then select the ‘Sign In using University of Helsinki Credentials’ option.
3. Enter your University of Helsinki Credential and password, and sign in.
4. Select the Request Services tab and click on the ‘Request Service’ button next to the service of interest.
5. You will be asked to complete a form before submitting the request to the core.
Your request will be pending review by the core. The core will review your request and either Agree to the work or they will ask for more information if needed.
If you have researchers who use the core’s services, you may receive email requests from researchers wishing to join your group. The request email will have specific instructions on how to approve the request. In case you are interested in the process, we have pasted instructions below.
Instructions
1. Click here to log-in:
2. Once logged in, look for the link in the left-hand menu that says 'my groups'. Hover-over and select your lab.
3. Set the auto-approval amount if you do not wish to approve service requests below a certain euro amount. To do this, select the 'Members' panel and enter a euro amount in the 'Auto Pre-Approval' amount and click 'save settings.’
4. To approve lab membership requests, select the ‘Membership Requests’ tab. New membership requests will show at the top of this page. Click “Approve” to accept a member into your lab. Click “Reject” if they are not a member of your lab.