Instructions for iLab - Pharmacy

Please find here instructions how to use iLab laboratory manager system. If you are facing any problems with iLab, please contact Kai Puhakainen (kai.puhakainen@helsinki.fi) or Polina Ilina (polina.ilina@helsinki.fi) with email.
Instructions for UH researchers without iLab account

To get started, you must register for an iLab account:

1. Navigate to the core page: https://hilife-infra.ilab.agilent.com/service_center/show_external/3756?name=ddcb-faculty-of-pharmacy-unit

2. In the upper-right-hand corner of the screen select the ‘Register using University of Helsinki Credentials’ option 

3. You will be directed to an authentication page where you will need to enter your University of Helsinki credentials 

4. Once you have entered your credentials, click the ‘Login’ button 

5. You will be directed to an iLab Registration page where you will need to select your PI/Lab and verify your contact information.

6. Once your registration has been submitted, your PI will receive a notification that you have requested membership to their lab in iLab.  They will need to approve your membership and assign any WBS Element for your use. 

IF YOU ALREADY KNOW HOW TO USE THE INSTRUMENT, NO ADDITIONAL TRAINING NEEDED. After you create an iLab account, please initiate a training request for the instrument of interest. We will then assign to you “trained” status and grant access to the instrument and booking calendar.

 

To Create an Equipment Reservation:

Once you have been accepted into your PI’s lab and assigned WBS Element, you can schedule equipment time.  

1. Navigate to the core page: https://hilife-infra.ilab.agilent.com/service_center/show_external/3756?name=ddcb-faculty-of-pharmacy-unit 

2. At the upper right hand of the page click ‘Sign In’ and then select the ‘Sign In using University of Helsinki Credentials’ option.  

3. Enter your University of Helsinki Credential and password, and sign in.  

4. Select the Schedule Equipment tab and click on the ‘View Schedule’ button next to the instrument of interest. Click and drag on the time frame you would like to schedule your reservation for.  

5. A window will pop up that will allow you to verify your reservations details and provide payment information before saving the reservation.

To Create a Project Request:

Once you have been accepted into your PI’s lab and assigned WBS Element, you can create service requests.  

1.Navigate to the core page: https://hilife-infra.ilab.agilent.com/service_center/show_external/3756?name=ddcb-faculty-of-pharmacy-unit 

2. At the upper right hand of the page ‘Sign In’ and then select the ‘Sign In using University of Helsinki Credentials’ option.   

3. Enter your University of Helsinki Credential and password, and sign in.  

4. Select the Request Services tab and click on the ‘Request Service’ button next to the service of interest.  

5. You will be asked to complete a form before submitting the request to the core.  

Your request will be pending review by the core. The core will review your request and either Agree to the work or they will ask for more information if needed.

Instructions For PIs:

If you have researchers who use the core’s services, you may receive email requests from researchers wishing to join your group.  The request email will have specific instructions on how to approve the request.  In case you are interested in the process, we have pasted instructions below. 

Instructions 

1. Click here to log-in: https://hilife-infra.ilab.agilent.com/service_center/show_external/3756?name=ddcb-faculty-of-pharmacy-unit 

2. You will use your University of Helsinki credentials to log into iLab 

3. Once logged in, look for the link in the left-hand menu that says 'my groups'. Hover-over and select your lab. 

4. Set the auto-approval amount if you do not wish to approve service requests below a certain euro amount. To do this, select the 'Members' panel and enter a euro amount in the 'Auto Pre-Approval' amount and click 'save settings.’ 

5. To approve lab membership requests, select the ‘Membership Requests & WBS Element’ tab. New membership requests will show at the top of this page. Click “Approve” to accept a member into your lab. Click “Reject” if they are not a member of your lab. 

6. To assign an WBS Element to a member of your lab, find the member in the above list where it says, ‘Manage WBS Element.’ Select the checkbox(es) to the right of their name for the WBS Element(s) you wish to assign them.