Registration, abstract submission and accommodation

Below you will find detailed information on registration, abstract submission, and accommodation.

Re­gis­tra­tion for the conference and ab­stract sub­mis­sion for posters and sym­po­sia will open Oc­to­ber 15th 2019. 

Submission of abstracts for the symposia is open from October 15th, 2019, until the 15th of January, 2020.

Submission of abstracts for the posters is open from October 15th, 2019, until the 15th of March, 2020. Abstracts submitted before the 15th of January 2020 will be evaluated by the 15th of February, 2020.

To register for the conference and to make an accommodation reservation, please complete the online registration form.

Kindly first read the instructions and conditions given below.

Reservations will be handled on a “first come – first served” basis. Each form is to be filled in individually by only one participant. If you have problems with completing the online form, please contact the local conference secretariat at Confedent International:

Confedent International
Korkeavuorenkatu 30
00130 Helsinki, Finland

E-mail: icon2020@confedent.fi
Phone: +358 50 4644 757

Registration fees

 
Registration type Early registration
until February 29th
Regular registration
from March 1st until April 30th
Late registration
from May 1st until June 3rd
On-site registration
from 3rd June until 7th June
Delegate EUR 500 EUR 600 EUR 700 EUR 800
Student EUR 350 EUR 450 EUR 550 EUR 650
Exhibitor EUR 400 EUR 550 EUR 550 EUR 550
Accompanying person (spouse) EUR 150 EUR 150 EUR 150 EUR 150
Gala Dinner ticket EUR 50 EUR 50 EUR 50 EUR 50

Payment of registration fees

  • We accept payments by credit card and payments against invoice (invoicing fee 14 Eur will be added).
  • The conference fees should be fully paid in Euro by credit card at the same time with your registration or by the due date if you request an invoice. We accept Visa, MasterCard, and Eurocard, and credit card payments are processed via an SSL secured credit card payment link at the end of the on-line registration form. 
  • The invoice reference number must show as identification on bank transactions. The invoice will include all necessary international bank information for the bank transfer. All bank charges should be covered by the payee.

Cancellation of registration and accommodation or changes in accommodation bookings (early departure or late arrival)

All cancellations must be made in writing to icon2020@confedent.fi
— Cancellations received prior to or on March 9, 2020 - Full refund (less EUR 50 administration fee).
— Cancellation received after March 9, 2020 - No refunds (100 % payment to be made if fees not already paid at the time of cancellation, no-show is not considered a cancellation)

There will be no refund for no-shows. Denial of a visa application to Finland does not entitle a participant to any refunds.

Insurance

The Conference Organizers cannot accept liability for personal injuries sustained, for loss of, or damage to property belonging to conference participants (or their accompanying persons), either during or as a result of the meeting.
Please check the validity of your own travel insurance.

Abstract submissions general information

Abstracts can be submitted for a symposium (symposium abstract) or poster (poster abstract) electronically by using the on-line submission system.

All accepted abstracts will be published in a Conference App, subject to the author registering as a paid delegate. The accepted abstracts will be published as typed by the author, including any errors in grammar, spelling, or scientific facts.

If you have any questions about the submission process, please contact the congress secretariat directly at icon2020@confedent.fi

The symposium and poster abstracts can be related to any of the topics

Topics
01. Attention and executive functions
02. Memory
03. Sensory systems, perception
04. Consciousness, cognition
05. Language and music
06. Emotions & social cognition
07. Connectivity, neuronal oscillations
08. Brain & behavioral dynamics
09. Development and plasticity
10. Motor functions
11. Methods

Title

The title should not exceed 20 words. Titles should be typed in using small letters, starting with a capital letter. Do NOT type the full title in capital letters.

Authors and Affiliations

Please fill in the author's details as requested on the form. The compulsory details are: Affiliation (organization), Country, First name, and Last name. Kindly mark only one author as the presenter.

Instructions for symposium abstracts

Symposia are intended to be focused on a special interest topic in any of the themes and should present a Hot Topic of wide interest. Each symposium is approximately 2 hours and can comprise of oral presentations of 4-5 speakers. Only one symposium abstract should be submitted by the symposium chair in order to propose one symposium. The symposium abstract should comprise a summary of the proposed symposium as well as a summary of each of the oral presentations. The maximum length of the symposium abstract is 1500 words.The word limit does not include the title or author details of the abstract. The abstract must be written in English.

The deadline for submission of symposium abstract is January 15th, 2020. Symposium proposals will be reviewed by the Scientific Committee and selected on the basis of merit, interest to the cognitive neuroscience community, and relevance to the overall focus of the conference.

Instructions for poster abstracts

The maximum length of the poster abstract is 350 words. The word limit does not include the title or author details of the abstract. The abstract must be written in English. The abstract should contain the following sections: Objectives, Research question, Materials and methods, Results, and Conclusion.

The deadline for poster abstract submission is March 31th, 2020 and authors who have submitted abstract by January 15th, 2020 will be notified of the acceptance by February 15th, 2020 (subject to changes). Poster submitted after January 15, before March 31, 2020, will be notified of the acceptance by April 29th, 2020.

Acceptance of the abstract is subject to acceptance by the Scientific Committee, and the Committee has all rights to accept or reject the abstract.

Terms and conditions

In submitting an abstract, all presenters agree to the following terms and conditions: 
— I confirm that each author/presenter listed agrees with the content of this abstract and has given permission to be listed as an author/presenter.
— I have checked the accuracy of the information and the referencing within this abstract. 
— I understand that should my abstract be accepted for presentation, I am required to complete a conference registration. I understand that my abstract will not be published until my registration and full payment has been received.
— I hereby provide permission for the Organisers and Committee of the Conference to publish my abstract in the Conference
— I understand that my abstract will be published, if accepted, as submitted and that no editing to grammar or spelling will be undertaken by the Organizing Committee.

Submission process

1. Log in to the abstract submission page. If you have created an account please use your passwords. If you are logging in for the first time please select the Create New Account –option. Kindly notice that only abstracts submitted using the on-line system can be accepted.

              1. Fill in your e-mail address and your preferred password. Click Create New Account.
              2. Click Update Contact Information and then Create Contact

2. Select Abstract Submission from the top of the page.

3. Fill in the requested details:

              1.     Type in the title according to the instructions given

              2.     Choose the theme

              3.     Fill in the author details

              4.     Type your abstract to the text field. 

              5.     Preview your abstract and click Continue

              6.     Accept the terms and conditions and then submit your abstract by clicking Submit

At any time in the process you can click the Save As Draft button to save your incomplete submission and return to it later. You can edit – until the submission deadline - the draft version of your abstract. Once you have clicked “Submit” you can no longer edit your abstract.

 

The Conference Organisers have booked room quotas for the conference participants in the following hotels. When the reservation is made via the registration form, the below-mentioned prices are valid. Also, the availability can be guaranteed for early bookings. Delegates are free to make their own accommodation arrangements, but availability or prices cannot be guaranteed and is at the delegate’s own risk.

Early reservation of accommodation is recommended.

Accommodation payment

A hotel deposit of one night must be paid in advance, together with the registration fees. The hotel deposit will be deducted from the total cost of accommodation. The remaining hotel payment will be charged at the hotel upon check-out. Reservations without full deposit payment cannot be accepted. The hotel has the right to charge all booked nights in case of late cancellation or early departure.

If you are paying the fees against an invoice, kindly note that your reservation is guaranteed only after we have received the payment. If you require accommodation outside the given dates, please contact the local secretariat at icon2020@confedent.fi

All room rates include breakfast and VAT.

Hotels:

Radisson Blu Hotel Espoo
Otaranta 2
02150 Espoo

Situated on the edge of the shimmering Gulf of Finland, the Radisson Blu Hotel, Espoo invites you to explore the stunning coast and landscape of Scandinavia. You'll also benefit from the convenient location: Helsinki-Vantaa International Airport is only 30 minutes' drive away, while Helsinki city center is a mere 9 kilometers from the hotel. The metro station Aalto University is only 700 meters away and gives easy access to Helsinki city center and major hubs of Espoo.

Distance from conference venue: 1 km

Room rates (per room / night)
EUR 170,00 Standard single room
EUR 190,00 Standard double room

EUR 190,00 Superior single room
EUR 210,00 Superior double room

 

Original Sokos Hotel Tapiola Garden
Tapionaukio 3
02100 Espoo

Original Sokos Hotel Tapiola Garden is a meeting place in the heart of the growing Tapiola district in Espoo, close to good public transportation connections. Here, you can get friendly service and stay like you're at home. The hotel is located next to the shopping center AINOA and the Tapiola Keskusallas pool, where people can ride SUP boards in summer and go skating in winter. Tapiola Garden is easy to come to from all directions, by car, bus, and metro.

Distance from conference venue: 2 km

Room rates (per room / night)
EUR 155,00 Standard single room
EUR 175,00 Standard double room

EUR 175,00 Superior single room
EUR 195,00 Superior double room

 

Original Sokos Hotel Presidentti
Eteläinen Rautatiekatu 4
00100 Helsinki

Original Sokos Hotel Presidentti showcases Finnish phenomena in an innovative way. In the hotel rooms, designed by Paola Suhonen from Ivana Helsinki, you can immerse yourself in Finnish Sisu, Midsummer, a Fairytale Forest, the Tranquility or a Winter storm right in the heart of Helsinki. The hotel is located next to the Kamppi Shopping Centre, close to the Parliament House right in the heart of Helsinki.

Distance from conference venue: 10 km

Room rates (per room / night)
EUR 190,00 Standard single room
EUR 210,00 Standard double room

 

Hotel Arthur
Vuorikatu 19
00100 Helsinki

The private and cozy Hotel Arthur is located in Helsinki city center right next to the Central Railway Station. Helsinki's most prominent sights, large department stores, theaters, and Casino Helsinki are all within walking distance of the hotel. The entrance to the University of Helsinki metro station is right next to the hotel.

Distance from conference venue: 12 km

Room rates (per room / night)
EUR 135,00 Standard single room
EUR 150,00 Standard double room

 

Both Helsinki
Hietaniemenkatu 14
00100 Helsinki

Both Helsinki is an economy hostel, conveniently located in the very heart of Helsinki. The hostel offers private rooms, all with en suite bathrooms. Hostel is located close to the Kamppi metro station, with easy transport to the conference venue. Both is driven by its values of sustainability, tolerance and multiculturalism.

Distance from conference venue: 8 km

Room rates (per room / night)
EUR 81,00 Standard single room
EUR 108,00 Standard double room

Below, you can visit the hotels' web pages.