Is your company looking to hire a trainee? A successful trainee recruitment process begins with placing a traineeship advertisement on JobTeaser, the job platform used by the University of Helsinki.
Consider these things when writing your advertisement:
A supervisor must be assigned for the trainee. The supervisor must understand the duties of the trainee and be able to instruct, supervise and evaluate the work of the trainee.
In practice, the supervision should include at least three sessions during which the thoughts and objectives that the student and employer may have regarding the traineeship can be discussed: the goal-setting discussion, situation review and final discussion.
The University of Helsinki provides annual traineeship funding for traineeships included in degree studies. The traineeship subsidy enables students to participate in paid traineeships that would not be possible without the University’s support. The traineeship subsidy is intended to cover part of the expenses accrued by the employer during the traineeship.
The traineeship subsidy (€1,800 in total) is paid to the employer after the traineeship has been completed according to the traineeship agreement. In a traineeship subsidised by the University, the trainee must have an employment contract with the employer, who pays the trainee a monthly salary that complies with Kela’s work requirement (€1,252 in 2021).
Please note that the University of Helsinki cannot guarantee that all student traineeships will be subsidised.
The traineeship contract between the University and the employer must be signed by the employer before the traineeship begins.
A University trainee is hired for a fixed-term employment of two to six months. When hiring a trainee, the employer should allocate sufficient time for the orientation of the trainee. Primarly a traineeship is one of the first opportunities for a student to utilize the expertise gained in studies and it is important to acknowledge this in the recruitment process. The trainees duties must provide an opportunity for learning new things.
The employer will assign a more experienced employee as supervisor for the trainee. The supervisor is responsible for providing necessary orientation on the duties, supporting the trainee in their work and the learning of new skills, and providing the trainee with constructive feedback on their performance.
As the employer is expected to spend time in supervising the trainee, the trainee’s salary level is typically lower than in a normal employment contract.
A university trainee is employed for the full duration of the traineeship and must receive a salary for this time. The salary is often lower than that of a normal employee as the employer is expected to spend time supervising the trainee. The relevant collective agreement may be referred to when determining the trainee’s salary. If no collective agreement applies, the trainee must receive a salary that complies with Kela’s work requirement (€1,252/mo in 2021).
If the employer is unable to pay the full sum of the traineeship salary, the student may apply for the University’s traineeship funding to cover salary costs. The amount of the traineeship subsidy is €1,800/traineeship/student and it is paid to the employer once the traineeship has ended. The subsidy does not cover the trainee’s full salary, so the employer must participate in the costs.
As it is impossible to offer traineeship funding to all students, students must fulfil certain criteria relating to the stage of studies and completed credits. If you can only hire a trainee who has been approved for a University traineeship subsidy, make sure you state this in your advertisement.
In addition to the salary, the employer must cover indirect labour costs (sickness insurance, pension insurance and unemployment insurance, accident and group life insurance payments).
The trainee has the same working hours as other employees with equivalent duties at the workplace. The trainee’s working hours must comply with the relevant collective agreement.
If no collective agreement applies, the regular working hours of the trainee may be no more than eight hours per day and 40 hours per week. If mutually agreed, the trainee may work part time. However, the recommendation is for part-time trainees to have no less than 50% of full-time hours.
The recommended minimum length of a traineeship is two months of full-time employment. The average duration of a traineeship is three months. If the trainee works part time, the duration of the traineeship is extended so that the total amount of completed hours is equal to that of two months of full-time employment. For example, if the trainee has 50% of full-time hours, the minimum duration of the traineeship is four months.
The employer must insure the trainee against accidents and occupational diseases as specified in the Workers’ Compensation Act (459/2019).
The University of Helsinki has many international students who are looking for traineeship placements in Finland. It is possible to hire an international student as a trainee. International students have language and cultural skills which may be useful in communicating with international cooperation partners, for example.
Citizens of EU and EEA countries may work in Finland with no restrictions. Students from outside the EU and EEA may work full time in a traineeship that relates to their studies, and an average of 25 hours per week during the academic term in employment that is unrelated to their studies. No restrictions on the employment of students from outside the EU and EEA are applied during the University’s holiday periods.
We recommend that the employer provides occupational healthcare for trainees. University students have access to the Finnish Student Health Service FSHS, and they may also use these services during the traineeship.
The employee may also provide a lunch benefit to the trainee, but this is not required. University students are eligible for student-priced lunches also during their traineeship in student cafeterias intended for higher education students (provided one is available close to the traineeship location).
The trainee’s annual leave is determined by the Annual Holidays Act and the collective agreement that applies to the trainee’s host organisation. As a rule, the trainee’s annual leave should be taken as leave, but the employer and trainee may mutually agree to pay the trainee in lieu of leave.