On this page you can find information on how to register, how to find accommodation in Helsinki and how to make the best out of this conference. Please read through the instructions carefully and do not hesitate to ask if you have any further questions.
Registration & Practicalities
Registration for conference participant-observers and accompanying persons
Accompanying persons and observers not presenting a paper are welcome to take part in the Conference. All participants are kindly requested to register for the Conference by filling in the online registration form by 21 October 2018.
When registering you will be required to pay the registration fee, which is 25 €. The payment can be made using all major credit cards (Visa, Visa Electron, Mastercard), by PayPal or with Finnish online banking services. Registration fee includes admission to all the scientific events of the conference, conference materials, free Wi-Fi and coffee/tea during the breaks listed in the programme. Unfortunately this payment category doesn't include admission to the evening receptions.
Cancellations and refunds
If you need to cancel your participation after you have registered or make any changes, please contact the Conference organisers at firstname.lastname@example.org as soon as possible so that we can introduce changes to the Programme. Regrettably, we will not be able to offer refunds.
Confirmation of your registration
You will receive an automatic email confirming that you have registered successfully.
If you have any technical problems related to the online registration or payment, please contact Conference organisers at email@example.com.
If you need a certificate of your acceptance to the conference, please contact conference organisers. If you need a visa invitation letter, please contact conference organisers at firstname.lastname@example.org after you have registered.
Panels sessions will last 90 minutes each
Opening: The chair will introduce the panel and its participants.
Paper presenters: 15 minutes
Discussant: 10 minutes
The papers will be circulated amongst the panel chairs and discussants prior to the conference.
Roundtables will also last 90 minutes. Please be mindful of the time constraints and the fair allocation of time between participants.
The working language of the conference is English. Unfortunately, no translation can be provided.
There is a PC and a projector in every lecture hall.
The conference venue is the Main Building of the University of Helsinki (address: Fabianinkatu 33). It is located in Helsinki City centre in about one kilometer radius from the hotels we are recommending, from the main railway station, from the main bus terminal and from the harbor.
Please note, that although you can enter the building from the historical Senate Square side, it is more straight forward to use the Fabianinkatu entrance from where the route to the conference rooms will be sign-posted.
- The Consistor room is located on the 2nd floor
- Lecture Halls 6 - 13 are located on th 3rd floor
- Lecture Halls 14-15 are located on the 4th floor
- Lecture Hall 21 is located on the 5th floor
- The plenaries (keynote addresses) take place in the Small Hall on the 4th floor
- Coffee is served during the coffee breaks at the 4th floor lobby and 3rd floor corridor
- The reception on Wednesday is held at the 4th floor lobby
- NB: Cultural events on Thursday are held at the neighbouring building, Think Corner (Yliopistonkatu 4), and reception on Thursday evening will take place in the City Hall (Pohjoisesplanadi 11-13).
Unicafe student cafeteria is located on the ground floor and open Mon-Thu 8.30-15.00 and Fri 8.30-15.00. Bathrooms can be found on each floor.
There are some lockers at the ground floor lobby for small luggage and overcoats, and coat racks are provided in the lecture halls. Please note, that the conference organisers cannot take responsibility for the belongings of the participants.
Chargers and adaptors for personal electronic devices can be acquired at the registration desk.
Free Wifi is at your use during the conference. You'll find the username and password in your printed programme booklets. Eduroam is also available.
If you need any help during the conference, do not hesitate to ask at the registration / information desk on the 4th floor, or turn to any of our staff and student volunteers. You'll recognize us by the pink "Ask me!" badges. You can also turn to the university porters who have their offices on the ground floor on each side of the Main building.
If you have any urgent questions, you can also reach the key people in charge of the practical matters by phone:
Participants are requested to make their own arrangements for travel and accommodation and cover the costs related to participation. The conference organisers have secured block bookings at nearby hotels in different price categories for conference participants. If you would like to reserve accommodation on the basis of these agreements, we kindly ask you to book your accommodation well in advance as the number of reserved rooms is limited and deadlines apply. As the conference venue is in the city centre, there are naturally plenty of other options in addition to those listed below.
Hotel Arthur, Vuorikatu 19, offers single rooms at 115 euros/night and double rooms at 135 euros/night. The room rates include accommodation, buffet breakfast, wifi and VAT. Reservations can be made through the following link https://reservations.travelclick.com/100021?groupID=2278689 or by e-mail at email@example.com. Please mention the code ‘ALEKSANTERI2018’ when booking. Reservation at these prices can be made until 23 September.
Hotel Scandic Kaisaniemi, Kaisaniemenkatu 7: offers single rooms at 98 euros/night and double rooms at 108 euros/night. The room rates include accommodation, buffet breakfast, an access to sauna and VAT. Please contact the hotel by e-mail at firstname.lastname@example.org and mention the code ‘Aleksanteri instituutti’. Reservation at these prices can be made by 9 October at the latest.
Sokos Hotel Helsinki, Kluuvikatu 8, offers single rooms at 132 euros/night and double rooms at 147 euros/night. The room rates include accommodation, buffet breakfast, an access to sauna, wifi and VAT. Please contact the hotel by e-mail at email@example.com and mention the code ‘BALEKSANTERI’. Reservation at these prices can be made until 25 September.
Eurohostel, Linnankatu 9, offers hostel-style accommodation situated at about 1,5 km distance from the conference venue. Please check for available options at http://www.eurohostel.eu/ and make your booking online.
University of Helsinki Töölö Towers, Pohjoinen Hesperiankatu 23 A (about 2 km from the conference venue) offers single rooms with breakfast at 95 euros/night or one bedroom apartments for two persons at 140 euros/night. If you plan to stay in Helsinki longer, the price for 4-7 nights is 336 euros (single rooms) and 553 euros (one bedroom apartment for two persons). Reservations can be made by email at firstname.lastname@example.org. Please mention the code ‘ALEKSANTERI2018’. Reservation at these prices can be made until 23 September.
Helsinki is the capital of Finland with more than 650 000 inhabitants in the City of Helsinki and close to 1 250 000 in the Greater Helsinki Area. It is a safe & lively city with great infrastructure including easy and reliable public transport.
Weather in Helsinki can be unpredictable in October, so please check in advance and prepare for anything from +12°C to -5°C — with or without snow!
Electricity: In Finland the power sockets are of type F. The standard voltage is 230 V and the standard frequency is 50 Hz.
Water: Tap water in Helsinki beats most bottled waters. You can refill your bottle anywhere. It's a safe and ecological choice.
Free time: There's lots to see and do (and eat!) in Helsinki, all year round. To plan your visit check out My Helsinki or download one of the leaflets below.
Arriving at the airport
Always check out the up-to-date information on the transport links to and from the airport.
There're direct trains to the Central Railway Station. Just hop on either the I- or the P-train and get off at the last stop. The station is right in the city centre, near the University's City Centre Campus and its main conference venues.
The entrance to the train station is located in the corridor between the T1 and T2 terminals.
You'll have to buy a regional ticket before getting on the train as tickets aren't sold on the train. Tickets are available from:
- HSL ticket machines (at the train station entrance in the corridor between the T1 and T2 terminals, in the baggage claim hall in T2 and at bus stops)
- Alepa grocery store
- WH Smith kiosks (T1 and T2 Departures hall)
- R-kiosks (Arrivals hall 2A in T2)
- Tourist Info (Arrivals hall 2A in T2)
When using the ticket machine, please select the option "regional ticket" for journeys between the airport and Helsinki.
The Central Railway Station is the final stop.
The Finnair City Bus operates between the Central Railway Station and the airport.
The bus stops for both arriving and departing buses are located in front of Terminals 1 and 2.
A taxi from the airport to the city centre takes about 30 minutes. The taxi stands are located right outside the arrival areas of the terminals.
- Taksi-Helsinki: +358 (0)100 0700
- Airport Taxi Yellow Line: +358 (0)600 555 555
- Lähitaksi: +358 (0)100 7300
- Kovanen: +358 200 6060
Arriving on a ferry
Olympia Terminal is located at the South Harbour and there is a regular passenger ship link to Stockholm, Sweden. The terminal has an ATM, luggage lockers, a trolley rental, a restaurant, kiosk, and the Tallink Silja service point. Trams 2 and 3 stop next to the Olympia Terminal.
West Terminal 1
West Terminal 1 is located at the West Harbour and it serves ferries to and from Tallinn, Estonia. There is also a regular passenger ship link to St. Petersburg, Russia. The terminal has luggage lockers, a restaurant, café, kiosk, an ATM, money exchange office (open when the St. Petersburg ship is there) and the Eckerö Line, St. Peter Line and Tallink Silja Oy service points. Trams 7 and 6T stop at West Terminal 1.
West Terminal 2
West Terminal 2 is located at the end of West Harbour. There is a regular passenger ship link to Tallinn. The terminal has a restaurant, café, ATM, Tallink Silja and Eckerö Line service points. Trams 7 and 6T stop at West Terminal 2.
Katajanokka Terminal is located at Katajanokka, with a regular ferry connection to Stockholm and Tallinn. The terminal has a restaurant, kiosk, a money exchange, an ATM, luggage lockers, and the Viking Line service point. Trams 4 and 5 stop next to the Katajanokka Terminal.
Useful websites to plan your journey
- Transport links between the airport and Helsinki city centre
- Journey planner for the the City of Helsinki
- Long distance trains – Provided by the Finnish railway company VR
- Long distance coaches – Provided by Matkahuolto
Trams, buses, metro, commuter trains and ferry to Suomenlinna
The Helsinki region has an integrated public transport ticket system. This means that the same tickets can be used on buses, trams, the metro, commuter trains and the ferry to the Fortress of Suomenlinna (a popular place to visit whilst in Helsinki).
You can travel around the city with single tickets or with a day ticket. The tickets available on single-charge cards allow you to travel easily and at low-cost for 1–7 days. They are sold e.g. at the Helsinki City Transport service point in the Central Railway Station or at R-kiosks.
Please note that bus drivers sell tickets, but for tram and commuter train journeys tickets must be bought before boarding, for instance at ticket machines or R-kiosks. There's also a mobile application, which you can use to buy tickets.
You can also whizz around on one of Helsinki's yellow city bikes.
Taxi stands are located throughout the city centre.
- Taksi-Helsinki: tel. +358 (0)100 0700 (1,17€/call +0,25€/10 seconds + local call charge)