On this page you can find information on how to register, how to find accommodation in Helsinki and how to make the best out of this conference. Please read through the instructions carefully and do not hesitate to ask if you have any further questions.
The participants are kindly requested to register for the Conference by filling in the online registration form by 22 August 2018. When registering you will be required to pay the registration fee. The payment can be made using all major credit cards (Visa, Visa Electron, Mastercard), by PayPal or with Finnish online banking services. Please have all the information ready when proceeding to the registration form. If you have any questions about payment, please contact email@example.com.
Please note that the deadline for registrations is 22 August 2018, after which we will be compiling the Conference Programme. Please register by that date for your presentation to be included in the Programme.
The registration fee includes
The fee includes admission to all the scientific events of the Conference, Conference materials, free Wi-Fi, coffee/tea during the breaks listed in the Programme, and admission to the reception hosted by the University of Helsinki on 24 October and the reception hosted by the City of Helsinki on 25 October.
Cancellations and refunds
If you need to cancel your participation after you have registered or make any changes, please contact the Conference organisers at firstname.lastname@example.org as soon as possible so that we can introduce changes to the Programme. Regrettably, we will not be able to offer refunds.
Confirmation of your registration
You will receive an automatic email confirming that you have registered successfully.
Registration for accompanying persons and observers
Accompanying persons and observers not presenting a paper are welcome to take part in the Conference. The registration process for observers and accompanying persons will open at the end of September. Registration fee for them is €25, which includes only admission to the scientific events of the Conference.
If you have any technical problems related to the online registration or payment, please contact Conference organisers at email@example.com.
If you need a certificate of your acceptance to the conference, please contact conference organisers. If you need a visa invitation letter, please contact conference organisers at firstname.lastname@example.org after you have registered.
The conference venue is the Main Building of the University of Helsinki (address: Fabianinkatu 33). It is located in Helsinki City centre in about one kilometer radius from the hotels we are recommending, from the main railway station, from the main bus terminal and from the harbor.
Participants are requested to make their own arrangements for travel and accommodation and cover the costs related to participation. The conference organisers have secured block bookings at nearby hotels in different price categories for conference participants. If you would like to reserve accommodation on the basis of these agreements, we kindly ask you to book your accommodation well in advance as the number of reserved rooms is limited and deadlines apply. As the conference venue is in the city centre, there are naturally plenty of other options in addition to those listed below.
Hotel Arthur, Vuorikatu 19, offers single rooms at 115 euros/night and double rooms at 135 euros/night. The room rates include accommodation, buffet breakfast, wifi and VAT. Reservations can be made through the following link https://reservations.travelclick.com/100021?groupID=2278689 or by e-mail at email@example.com. Please mention the code ‘ALEKSANTERI2018’ when booking. Reservation at these prices can be made until 23 September.
Hotel Scandic Kaisaniemi, Kaisaniemenkatu 7: offers single rooms at 98 euros/night and double rooms at 108 euros/night. The room rates include accommodation, buffet breakfast, an access to sauna and VAT. Please contact the hotel by e-mail at firstname.lastname@example.org and mention the code ‘Aleksanteri instituutti’. Reservation at these prices can be made by 9 October at the latest.
Sokos Hotel Helsinki, Kluuvikatu 8, offers single rooms at 132 euros/night and double rooms at 147 euros/night. The room rates include accommodation, buffet breakfast, an access to sauna, wifi and VAT. Please contact the hotel by e-mail at email@example.com and mention the code ‘BALEKSANTERI’. Reservation at these prices can be made until 25 September.
Eurohostel, Linnankatu 9, offers hostel-style accommodation situated at about 1,5 km distance from the conference venue. Please check for available options at http://www.eurohostel.eu/ and make your booking online.
University of Helsinki Töölö Towers, Pohjoinen Hesperiankatu 23 A (about 2 km from the conference venue) offers single rooms with breakfast at 95 euros/night or one bedroom apartments for two persons at 140 euros/night. If you plan to stay in Helsinki longer, the price for 4-7 nights is 336 euros (single rooms) and 553 euros (one bedroom apartment for two persons). Reservations can be made by email at firstname.lastname@example.org. Please mention the code ‘ALEKSANTERI2018’. Reservation at these prices can be made until 23 September.
Connections from airport to city centre
The airport is situated some 20 km from the city centre. You can reach the city centre from Helsinki-Vantaa airport by bus, train or taxi:
• Finnair City Bus, tickets cost € 6,70.
• Local bus 615 as well as I- and P-trains to the Central Railway Station, tickets cost € 5. Please note that tickets are not sold in the trains. Thus, you should purchase your ticket from a ticket machine in advance.
• Taxi outside Terminals 1 and 2, the journey costs 40-50 euros and takes 20-30 minutes to the city centre.
You can easily plan your journey by using the Helsinki Journey Planner. Write in the first slot "from" for example 'Airport', in the second slot "to" for example the address of your hotel. Then choose time and date.