More than 400 teaching facilities are available for general booking. You can choose among small lecture rooms, convenient seminar rooms and compact auditoriums, or book a large hall accommodating 700 people.
Information on bookable facilities, pricing, booking and cancellation terms and conditions as well as facility booking contact information is available on the website presenting teaching facilities.
The venues listed below can be booked directly from the unit in question. Contact information can be found on each unit’s website.
The University has research stations all over Finland. They rent out facilities for seminars, for example.
You may book a suitable venue for your event from the University.
You may also collaborate with the University to organise your event. The Think Corner programme, lectures and seminars as well as the programmes provided by museums, libraries and the Observatory are examples of programming and events organised collaboratively.
When needed, the University’s Communications and Community Relations will help you find the right cooperation partner.
Venues are rented out for short-term use by companies, academic communities, public and non-profit corporations as well as associations and NGOs.
Venues will not be rented out for
Catering for the events must be ordered from the restaurant operating in the building in question. Contact information is available on the pages presenting the various facilities.
Catering is not provided for teaching facilities. The restaurant staff will help the client find a suitable catering location.
The restaurant operating in the premises has the catering rights to events organised at the University's premises. Bringing your own food into the facilities is also prohibited.
Exhibitions linked with events can be organised in locations suited for the purpose, for example, building lobbies. The use of lobbies must always be agreed with the building porter.
The lobby service will assist in the practical arrangements of the exhibition. Building-specific contact information is available on the pages presenting the various facilities.
Please check the cancellation terms and conditions on the website of the party renting the venue.
Cancelling bookings must be done through the party that originally received the booking.
Cancellations related to teaching facilities must be done through the centralised facility booking system; cancellations related to other venues must be directed straight to the unit in question.
A good environment does not differentiate between people based on their ability to move and function: it is accessible. Does the facility have stairs, is the building located on a cobblestone street or are the doorways, for example, narrow?
When planning or budgeting for an event, it is recommended that any special needs of participants related to accessibility are taken into account. In an accessible environment everyone is able to function equally irrespective of their personal characteristics related to sight, hearing, movement, age, learning difficulties or any other such factors.
Tips on accessibility:
Further information on accessibility:
Digital accessibility issues must also be taken into account: Digital accessibility means that web pages and mobile applications as well as their content are such that they can be used and understood by everyone. (Source: Ministry of Finance: Accessibility, in Finnish only)
The purpose of this guide is to support the organisation of events. The production of an event is a project that is founded on a well-designed plan. Carefully consider the goal of the event, appoint event coordinators and determine the overall budget of the event. Take advantage of the tips below to plan the event. The bigger the event, the earlier the planning and preparation should begin.
More detailed information and contact information for the events organised by University of Helsinki in Flamma.
In the early stages of event planning, consider the following:
Plan the visual presentation of the event as well as related communication and marketing.
Plan the programme of the event and other details. Reach out to the event facility
Thank the participants and ask for feedback
Send a message to the participants thanking them. Ask for feedback from both the speakers and the audience.
Process the feedback and discuss it with the other organisers.
Further information on Flamma (University of Helsinki)