Step 1: Agreement on scientific content and expenses
Based on the course program and approval, the course organizer agrees with the doctoral programme officer on training goals and pedagogical methods to be employed.
Based on the budget of the course, the course organizer agrees with the doctoral programme on the course expenses.
- course materials, economy-class travel expenses, and speakers’ dinners/lunches can be covered
- refreshments (coffee, snacks etc.) are covered only in specific cases
- If a course is accepted to the course program of the doctoral programme, rents of lecture rooms within the UH are covered by the faculty
- fees can be paid for lecturers from outside the University of Helsinki, to University of Helsinki employees if teaching is not in the unit in which they are employed, and e.g. for technicians participating in workshop tutoring (please refer to the University of Helsinki guidelines for fees in the Flamma https://flamma.helsinki.fi/en/group/henkilostoasiat/fees
- If the budget provided by doctoral programme is not enough to cover all course expenses, additional sponsorship must be utilized and could be requested, e.g from departments, institutes, or other partners.
Step 2: Course details
The doctoral programme officer books the necessary facilities for the duration of the course and registers the course in OPTIME and OODI. The room rents are excluded from the course budget if teaching is done in the University of Helsinki facilities. Please, do not make your own lecture room bookings for the courses!
The course organizer prepares the program. The doctoral programme will advertise the course to doctoral candidates in the doctoral programme(s) and the Doctoral School in Health Sciences (DSHealth). The course organizers are also encouraged to use their own targeted channels for further advertisement.
The course organizer invites and instructs speakers and lecturers. For travel arrangements, please contact CWT (email@example.com; +358 (0)205 615 635) and/or firstname.lastname@example.org should the doctoral program pay for the tickets directly. More information on travelling in Flamma: https://flamma.helsinki.fi/en/group/matkustaminen.
Course page and Moodle area
When the course is created in WebOodi, a course page is generated in https://courses.helsinki.fi/. On the course page you can add course materials such as course program, links etc. On the course page, you can also create a Moodle area (https://moodle.helsinki.fi/) for the course. Moodle can be used to distribute course material, organize discussions, collect students’ assignments and inform about grades.
Doctoral candidates at the University of Helsinki are required to register to courses in WebOodi. Doctoral candidates and students from other universities as well as researchers and staff can register using a separate e-form or as agreed with the programme officer. Lecture and lab courses are aimed at the doctoral candidates of the UH. If there are seats available, other participants might be accepted.
- The course organizer and the doctoral programme agree on the number of credits before the start of the course. Course organizers should keep in mind that 1 ECTS equals 27 hours of work.
- The course organizer collects the participant lists daily during all course meetings. The course organizer approves credits for doctoral candidates who have fulfilled all course requirements.
- Grading should pass/fail, and the criteria should be informed in the beginning of the course.
- Course organizer may send the credits to be registered using Credit registration form (excel). Please fill in all information and send it to email@example.com and the doctoral programme can provide paper certificates for participants outside the UH
- Please note that the course results (grades or pass/fail) should be informed to students within one month after the course. The credits should be registered within one month after that.
Step 3: Feedback and course report
General feedback forms can be found on the course page of the course in question https://courses.helsinki.fi/
A teacher is allowed to use his/her own feedback form as well.
After the course, the organizer should deliver to the doctoral programme a short course report stating the number of students who passed the course and a summary of the feedback.
Step 4: Expenses and invoices
Electronic invoicing address for the University of Helsinki:
Electronic invoicing address: 003703134717
EDI code: 003703134717
Electronic invoicing service provider: Telia Finland Oyj
Intermediary’s code 003703575029
Business Identity Code: 0313471-7 (Finnish suppliers)
VAT number: FI03134717 (international suppliers)
If a supplier cannot provide an electronic invoice, the University of Helsinki is able to receive emailed purchase invoices that are in PDF or TIFF format, email address firstname.lastname@example.org
If a supplier cannot provide an electronic invoice or an emailed invoice, then invoices must be sent to the service provider’s (Itella Information Ltd) address below, where they will be converted into an electronic format:
Use always H921/doctoral school or programme WBS/Tienhaara and the course name as a reference.
DSHealth doctoral school and doctoral programme WBS codes:
- 7921001 (DSHealth doctoral school)
- 7921101 (DPBM)
- 7921102 (KLTO)
- 7921103 (DocPop)
- 7921104 (FINDOS)
- 7921105 (DPDR)
- 7921106 (ILS)
- 7921107 (B&M)
- 7921108 (CVM)
Check out the new instructions for teaching: https://teaching.helsinki.fi/en