Registration

To register for the conference and to make an accommodation reservation, please complete the on-line registration form: https://confedent.eventsair.com/euroevodevo-2024/registration

IMPORTANT NOTE: Many conferences are currently being targeted by scams. Please note that Confedent International is the only official congress office and hotel booking agency for EuroEvoDevo 2024, and together with the official organizers, the University of Helsinki and the EED Society, the only office sending e-mails to speakers and participants of EuroEvoDevo 2024. The emails come from euroevodevo2024@confedent.fi, euro-evo-devo-2024@helsinki.fi and eed.soc@gmail.com.

Kindly first read the instructions and conditions given below.

Reservations will be handled on a “first come – first served” basis. Each form is to be filled in individually by only one participant. If you have problems with completing the on-line form, please contact the local conference secretariat at Confedent International:

Confedent International
E-mail: euroevodevo2024@confedent.fi
Phone: +358 50 4644 757
 

Registration fees:

• Student* 350 € (deadline for registration is 30 May, 2024)
• Delegate 480 € (deadline for registration is 30 May, 2024)
• Dinner fee 80€
• Conference party fee 0€ (for all registered participants)
• Satellite fees (40€ - 50€, depending on lunches & coffees included)

*Student registration fee is applied to undergraduate, graduate, and doctoral students.

Payment of registration fees

• Invoice payment:
  • Invoicing fee EUR 18 will be added to all invoices. Note that an additional fee of EUR 18 will be charged for any changes to a sent invoice (e.g. invalid invoicing address or additional data not given during registration).
  • The invoice reference number must show as identification on bank transactions. The invoice will include all necessary international bank information for the bank transfer. All bank charges should be covered by the payer.
  • Registration and other reservations will be confirmed only once a full payment has been received.
• Credit card payment:
  • The following credit card are accepted: Visa, MasterCard and Maestro.
  • Credit card payments are processed via an SSL secured credit card payment link at the end of the on-line registration form.
  • Registration and other reservations will be confirmed only once a full payment has been received.

Cancellation and refund policy

All cancellations must be made in writing to euroevodevo2024@confedent.fi

For registration, 100% of the conference fee (including the conference dinner) will be refunded until April 22, 2024. A 50% refund of the conference fee (excluding the conference dinner) will be given until one month before the start of the conference (May 24, 2024).

Registration can be transferred to another person at no additional charge, but note that changes on the badge and abstract book may not be possible if requested close to the conference.

For accommodation (cancellation or early departure), a fee of EUR 50 will be applied to all cancellations made by April 22, 2024. No refunds will be made for cancellations made after April 22, 2024.

100% payment to be made if fees not paid at the time of cancellation. No-show is not considered a cancellation. Denial of a visa application to Finland does not entitle to any refunds.

The conference organisers cannot accept liability for personal injuries sustained, for loss of, or damage to property belonging to participants (or their accompanying persons), either during or as a result of the conference. The registration fees do not include insurance of any kind so please check the validity and coverage of your own travel insurance.

The organisers do not take responsibility for force majeure reasons for cancellation of the event (natural disaster, outbreak of severe contagious epidemic, major strikes etc.). In such case, the organising committee will decide upon refunding of paid fees.

 Code of Conduct

We kindly ask all participants to agree to the Code of Conduct for EED 2024.

Visa, Travel documents, and sustainable travel options

Please find more information here
 

Accommodation

The conference organiser has booked room quotas for the conference participants in the following hotels. The below mentioned prices are only valid for reservations made via the registration form. Early reservation of accommodation is recommended.

To guarantee your hotel reservation, a deposit of one night's room rate is required. The deposit will be deducted from the total accommodation cost, that is to be settled at the hotel upon departure.

The hotel room rates include VAT and breakfast. Rooms are reserved on a first come - first served basis. For late bookings, availability can’t be guaranteed.

Should you need more information, contact us at euroevodevo2024@confedent.fi

Please note that the congress rate is not necessarily the lowest rate. Congress bookings are made to guarantee a room block, so if the city is full, attendees will still have a guaranteed room block for a certain fee. The person looking for the cheapest option can of course book through our pages or whatever booking channel they prefer.
 

Hotel options:

• Solo Sokos Hotel Helsinki
  Kluuvikatu 8, 00100 Helsinki

  Renovated entirely in the spring of 2022, the new Solo Sokos Hotel Helsinki is a tribute to Helsinki and its urban elegance. The new era of hotel Helsinki seeks its inspiration in the capital's colours, atmosphere and iconic details. Solo Sokos Hotel Helsinki has been created for people who love the pulse of the city, an urban lifestyle and personalised experiences.

  Room rates (room / night): EUR 230,00 Comfort single room; EUR 250,00 Comfort double room
  Distance from the venue: 0,6 km
   

• Radisson Blu Plaza
  Mikonkatu 23, 00100 Helsinki

  The historic building dates to 1917, when Finland gained its independence. Whether you're here for business or leisure, the hotel is close to several local attractions which puts the city within easy reach.

  Room rates (room / night): EUR 230,00 Comfort single room; EUR 250,00 Comfort double room
  Distance from the venue: 0,6 km
   

• Hotel Arthur
  Vuorikatu 19, 00100 Helsinki

  The private and cozy Hotel Arthur is located in Helsinki city center right next to the Central Railway Station. Helsinki's most prominent sights, large department stores and theaters are all within walking distance of the hotel. The Helsinki University metro station and tram stops are next to the hotel.

  Room rates (room / night): EUR 115,00 Comfort single room; EUR 130,00 Comfort double room
  Distance from the venue: 0,6 km
   

• Eurohostel 
  Linnankatu 9, 00160 Helsinki

  Cozy atmosphere, friendly staff with a wealth of knowledge on Helsinki – and all for an attractive price. Most sights of Helsinki are within a short walking distance from the hostel. Trams 4 and 5 take you easily to the city center and back. All floors have separate showers and washroom facilities for men and women.

  Room rates (room/night): EUR 98,80 Standard single room; EUR 110,70 Standard double room
  Distance from the venue: 1,3 km

Please note that abstract submission is now closed! Currently, the number of abstracts is estimated to be close to 500, and we are reviewing the situation to see if we can accommodate more. Thank you for the enthusiastic response to the call and please check this page for updates.

Accepted contributions will be presented either as oral or poster presentations, according to the final decision by the Scientific Committee. Please note that due to program constraints, we may not be able to accommodate all oral presentation requests. However, every submission that passes an initial quality check will be at least offered a poster presentation.  Acceptance of the abstract is subject to acceptance by the Scientific Committee and the Committee has all rights to accept or reject the abstract. The acceptance letters will be sent in late April / early May (subject to changes). If you need a confirmation (e.g. for a travel grant) that your abstract has passed the initial quality check (and therefore will be offered at least a poster presentation), please contact euro-evo-devo-2024@helsinki.fi.

All accepted abstracts will be published at the conference, subject to the author registering as a paid delegate. The accepted abstracts will be published as typed by the author, including any errors in grammar, spelling or scientific facts.

If you have any questions about the submission process, please contact the local organizers at euro-evo-devo-2024@helsinki.fi.