Registration

THE REGISTRATION IS CLOSED FOR NOW DUE TO THE CORONAVIRUS SITUATION

We will keep this page updated with the latest available information. The final decision of the EGF2020 will be made by the 5th June, 2020.

 

To answer your questions regarding registration and accommodation issues, please find below the options on how to proceed:

You have registered and wish to keep your registration valid

  • Great! We are happy to see you in October. There may be some changes to the mid-conference tours, we will contact you once these are finalized.

You have registered AND booked accommodation via our registration form, and wish to keep your registration and accommodation booking valid

  • Great! We are happy to see you in October. Please contact us at egf2020(at)confedent.fi to confirm your new accommodation dates. As the Meeting venue has changed, we understand if you wish to change also your accommodation booking.

You wish to cancel your registration (and accommodation if booked through the registration form)

  • We’re sorry to hear the new dates do not fit your calendar.
  • We will refund your payments to your credit card if you paid by credit card. If you paid against invoice by bank transfer, we will refund the fees to the bank account we received the payment from. After receiving your written (e-mail) cancellation we will check your payment type and proceed with the refund. A bank account detail -form will be sent to you if we received the payment via bank transfer. Kindly note that a handling fee of EUR 50 will be deducted from all refunds.
  • All cancellations should be made prior to June 15th, 2020. After that date your registration is considered a valid registration to EGF2020, and regular cancellation terms apply. If you do not cancel, your registration will be automatically kept valid for EGF2020.

You need to cancel some parts of your registration (e.g. accompanying person registration, accommodation or post-tour)

  • Please contact us egf2020(at)confedent.fi and let us know what bookings you need to cancel!

 

 

Important dates and cost

Changes may follow due to the coronavirus situation!

Registration type Registration fee
Delegate EUR 510   (Early bird DATE TO BE UPDATED by 5th June)
  EUR 610   (DATE TO BE UPDATED by 5th June)
Accompanying person EUR 450
Post conference tour EUR 450
Grazing workshop EUR 50
Semi-natural grasslands workshop EUR 50
Silage workshop EUR 50
Grassland carbon cycles workshop free
CEDERS and RumenPredict workshop free

Registration fee includes

Some changes may follow due to the coronavirus situation!

  • Scientific programme
  • Material
  • Lunches and coffees as mentioned in the programme
  • Get-Together
  • Helsinki City Reception
  • Mid-conference tour
  • Gala Dinner

Accompanying person fee includes

Some changes may follow due to the coronavirus situation!

  • Get-Together
  • Helsinki city tour
  • Helsinki City Reception
  • Mid-conference tour
  • Tour to idyllic town of Porvoo
  • Gala Dinner
  • Suomenlinna Sea Fortress

Payment of registration fees

  • We accept payments by credit card and payments against invoice (invoicing fee 14 Eur will be added).
  • The fees should be fully paid in Euro by credit card at the same time with your registration or by the due date if you request an invoice. We accept Visa, MasterCard and Eurocard. Credit card payments are processed via an SSL secured credit card payment link at the end of the on-line registration form.  
  • The invoice reference number must show as identification on bank transactions. The invoice will include all necessary international bank information for the bank transfer. All bank charges should be covered by the payee.

Cancellation of registration, social events, tours and accommodation or changes in accommodation bookings (early departure or late arrival)

All cancellations must be made in writing to egf2020@confedent.fi

* An administration fee of EUR 50 will be applied to all cancellations made by June 15th, 2020.

* No refunds will be made for cancellations made after June 15th, 2020. 100% payment to be made if fees not paid at the time of cancellation.

There will be no refund for no-shows. Denial of a visa application to Finland does not entitle a participant to any refunds.

Insurance

The Conference Organizers cannot accept liability for personal injuries sustained, for loss of, or damage to property belonging to conference participants (or their accompanying persons), either during or as a result of the meeting.
Please check the validity of your own travel insurance.

 

Stapledon Memorial Trust financial support for early stage researchers

Stapledon Memorial Trust has approved to support Early career researchers to participate to EGF2020 by subsidizing the registration fee by 250 € so that the early fee registration will be 260 €. The applications should be sent to Marketta Rinne on 14 February 2020 at latest by email (marketta.rinne@luke.fi). The application should include topic of the Ph.D., information about current studies or date of the completion of the PhD, and a compact justification for the application. The decisions will be taken by the end of February to allow for early bird registration, which is until 31 March. The person granted the support will be provided a personalized code, which is needed in the registration process to receive the discount.

Support for early stage researchers

An early stage researcher is defined as a person undertaking a PhD or within 7 years post-PhD completion. We provide early stage researchers possibilities to register with discount fee, and to get a chance for oral presentations at each parallel session.

Oral presentations for early stage researchers

The first presentation slot in each parallel session at EGF 2020 will be reserved for an early stage researcher. Please indicate your interest to use this opportunity to Marketta Rinne on 14 February 2020 at latest by email (marketta.rinne@luke.fi). Include the topic of your presentation and a compact justification for the oral presentation.