The authenticity of an official copy of a document can be attested in the following ways:
- The awarding educational institution (or organisation, such as the Finnish Matriculation Examination Board or the IB organisation) certifies the copy (see below for further information)
- The copy of the document is legalised
- A Finnish notary public certifies the copy.
Other copies will not be recognised as officially certified copies. For example, a regular photocopy or a copy certified by two persons are not sufficient to constitute certification. Also note that copies certified by a notary public in another country will not be accepted, unless the copies have been legalised. An officially certified copy must be submitted to Admission Services in paperform, if not specifically otherwise instructed.
An officially certified copy must always be made directly from the original document. The stamps and signatures in the original document must in all cases be original and the copy must include all the pages belonging to the original document.
If the copy contains several pages, each page must be stamped and signed by the certifying institution or individual, unless the pages are bound together in such a way (e.g. by a seal) that individual pages cannot be detached from each other. If the pages of the copy are loose or can be detached from each other (i.e., are stapled together using a regular stapler), each page must be stamped and signed by the certifying institution or individual.
For a copy of a document issued by an educational institution to be recognised as officially certified, the copy must be stamped with the official stamp of the institution. The official stamps of educational institutions usually display the institution name and emblem. In addition, the copy must contain the signature of a representative of the institution, their name in capital letters as well as their title. A stamp which only contains the phrase “jäljennöksen oikeaksi todistaa” or “certified copy” is not an official stamp of an educational institution. Also, please note that an educational institution cannot officially certify a degree diploma awarded by another organisation (such as the Finnish Matriculation Examination Board or the IB organisation) or institution.
If your copy does not fulfil the above requirements for officially certified copies, contact the certifying institution or individual and ask for a new copy which complies with the requirements.