Application enclosures for master programmes in english

These instructions apply to you if you applied to programmes that begin in autumn 2018.

Information about applying during the next application round 3.12.2018- 11.1.2019 for the autumn 2019 intake will be updated here by the end of October 2018.

N.B. During the next application round (2018-2019) all applications and required documents must be submitted directly to the University of Helsinki. University Admissions Finland (UAF) has closed down and will no longer process applications. If you already wish to submit application documents, language test results, or you have inquiries about the application process, you should direct all these to the University of Helsinki. Please see our contact information.

 

These instructions are for applicants who apply to a Master’s Programme in English or to a multilingual Master’s Programme with English as the language of the degree. If you are applying to a multilingual Master’s Programme with Finnish or Swedish as the language of the degree, please see these instructions in Finnish or in Swedish.

When you apply to a Master’s Programme, you have to submit all the required documents according to given instructions. Application attachments will not be returned to applicants after the application period.

Below you will find a list of attachments which are required from all applicants. If the programme you are applying to requires additional attachments, you will find instructions for submitting those documents in Studyinfo.

Degree Certificate

A degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree: the student has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, the name of the person to whom the degree certificate has been issued, and which title or degree the person has been awarded.

A temporary (or provisional) degree certificate is a document issued by an institution to a student who has successfully completed all studies included in the degree. Also in this case, the student has graduated. The temporary degree certificate is issued as a replacement for the actual degree certificate, for example, if the final degree certificate cannot be given to the student immediately due to technical or administrative reasons. The temporary degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title or degree the person has been awarded.

If you are graduating after the application period, the expected date of graduation should be indicated on the University Admissions Finland's application form (Educational background section). If you are admitted, your acceptance is conditional until you present your degree certificate. You must graduate by July 31, 2018 at the latest and send an officially certified copy of your degree certificate to the Admissions Services of the University of Helsinki by August 14, 2018.

Transcript of records

A transcript of records is a document stating the academic content of your studies. The transcript of records should include all the course units that you have completed for your degree, their completion time and the grades and credits awarded. It should also include information on the grading scale used at your institution at the time of study. If your degree includes course units that you have completed in another institution than in the institution awarding your degree and the transferred credits are not indicated in detail in your transcript of records, a separate transcript of records regarding the transferred credits must be delivered.

The University of Helsinki demands an indication of academic level language skills of all applicants. Language skills can be indicated with your previous school or university education or by a standardized language test. Statements by individual language teachers are unacceptable, as they cannot be compared with standardized language tests.

If you apply to a multilingual Master’s degree programme and fill in an application form in English, you have to show sufficient knowledge of the English language and that will be the language of your degree. If you would like to have Finnish or Swedish as the language of your degree, please fill in the application form in the language you wish to have as the language of your degree. In every case, you have to demonstrate that you have sufficient knowledge of the chosen language.

You can demonstrate your English language skills in one of the ways specified in the Rector’s Decision HY/219/00.00.06.00/2017. Please see detailed instructions on how to demonstrate laguage skills in English.

Starting from August 2017 University of Helsinki charges a tuition fee from Master’s level students studying in languages other than Finnish or Swedish and who are non-EU/EEA area citizens. Therefore the university has to determine whether you are subject to pay tuition fees or not. All the applicants who on the application form select English as the language of their degree will be considered as subjects to pay tuition fees, until they prove otherwise.

You are exempted from paying the tuition fees in the following cases:

  1. If you are an EU/EEA citizen, please submit a copy of your passport’s ID page or a copy of your ID-card and note that your passport or ID-card has to be valid when the semester starts on 1.8.2018.
  2. If you are a non-EU/EEA citizen, but do have a residence permit in Finland. Please submit a copy of your residence permit card (type A or P) and note that your residence permit card has to be valid when the semester starts on 1.8.2018.

These documents can be submitted as regular copies, officially certified copies are not required.

More information on tuition fees and scholarships.

More information on the documents exempting you from tuition fees

When sending in application enclosures, please remember to write down your application number on the documents. You should also print and submit the cover page that will be sent to you once you submit the online application. If application documents are mailed in by a third party, e.g. your university officials, the documents will be attach to your application according to the personal details shown on them.

If you are applying to more than one programme, you need to submit a separate set of required documents for each of the programmes. The only exceptions to this rule are language test documents and electronic transcripts. For more information on these, please see Language Skills and Electronic Transcripts.

N.B. During the next application round (2018-2019) applicants only need to submit one set of required documents for all programmes in the University of Helsinki.

All educational documents must be either officially certified by the awarding institution, or legalised. Officially certified copies issued by a Finnish Notary Public are also accepted. Please note, however, that there are country-specific document requirements in place for some degree-awarding countries. Educational documents from these countries must be attested or submitted in a certain way. These country-specific requirements must be followed first and foremost, before the regular requirements for attesting  documents.

Please note, if you are completing or have completed your degree at one of the Finnish universities or universities of applied sciences, that there is also a country-specific document requirement in place for Finland. Generally, you do not need to submit your educational documents by post if your degree was completed at the earliest on 1 January 2003, but you must submit your transcript of records by email. However, there are exceptions. For further instructions, please see the country-specific document requirement for Finland.

If your educational documents are issued in a language other than English, Finnish or Swedish, official translations of them to one of these languages are required. Officially certified copies of the original documents must also be submitted.

It is always the applicant’s responsibility to make sure that the application documents reach University Admissions Finland by the given deadline. University Admissions Finland does not process any application documents that have arrived after the deadline.

You can send the required enclosures by mail or use an international courier service. The mailing address is:

University Admissions Finland
Unioninkatu 40 C
FI-00170 Helsinki
Finland

Alternatively, you can leave the documents in a mailbox that is located at Unioninkatu 40 C, on the corner of Unioninkatu and Yrjö-Koskisen katu. You can access the mailbox at all times, but do note that if you are cutting it close to the deadline, you need to leave your application documents in the mailbox by 15.00 (3 p.m. local Finnish time). All application enclosures left in the mailbox after 15.00 (3 p.m. local Finnish time) will be considered to have arrived the following business day. If there is a chance that your documents will not reach us in time by mail, we recommend you use an international courier service. University Admissions Finland does not accept documents submitted by email or fax.

Documents attached to the application form will not be returned to the applicant, so please do not submit your original documents, e.g. your original degree certificate.

University Admissions Finland (UAF) processes the educational certificates, including credential evaluation and verifies your language skills according to the set requirements.

After filling in and sending the application form you will receive confirmation email. All the required application documents are listed in this email. Also the due date for application documents is given in it. Make sure that you send all the requested documents within the application period and that they meet the requirements defined by the programme you are applying for. Application documents are processed in the order of arrival. If any of the documentation does not meet the set requirements, the applicant is contacted by email. Depending on the time your documents have been processed by UAF, you might receive an email notification after the due date for application documents. In this case it is not possible to supplement the application anymore.

UAF evaluates the eligibility and authenticity of your educational certificates. This includes, among others, contacting your previous educational institution and the language test organizer. Any malpractice will be reported to your home institution and the appropriate authorities.

Once the evaluation process is finished, UAF will send all application documents to the University of Helsinki for academic evaluation.

After you have filled in and submitted the application form, you will automatically receive a request to complete your application with the required documents. The application is considered incomplete until the University Admissions Finland has received all the required documents. The documents should reach the University Admissions Finland by the deadline given on your application form. Documents received after the given deadline are not taken into consideration.

Due to the great amount of arriving mail, UAF cannot confirm the arrival of individual documents. All mail will be processed in the order of arrival, and once your documents have been processed, you will receive an e-mail notification from UAF.

If, during the processing, it is noticed that your documents do not meet the requirements, you will be notified of this as well. However, you will not be given additional time beyond the given deadline to supplement your application. It is the applicant’s responsibility to make sure that all documents meet the given requirements. Documents that arrive after the deadline indicated in the confirmation email will not be processed.