Application enclosures for master programmes in English

These instructions are for applicants who are applying to a Master’s programme in English or to a multilingual Master’s programme with English as the language of the degree for the autumn 2019 intake.

If you are applying to a multilingual Master’s programme with Finnish or Swedish as the language of the degree, please see these instructions in Finnish or Swedish.

On this page, you will first find descriptions of the enclosures that are required from all applicants and then instructions on how to submit them. Please read the instructions carefully to ensure that your enclosures meet the content requirements and are submitted correctly.

Please note that the enclosures will not be returned to the applicants. We advise against sending any original documents that cannot be easily replaced.

You are required to submit a degree certificate and a transcript of records for the degree that you have indicated on the application form as the basis of your application.

If your degree contains studies completed at different institutions, for example top-up studies or transfer studies, you must submit officially certified educational documents that cover the whole duration of your studies. Additionally, if you have gained direct access to an advanced level in your degree, you must submit educational documentation covering the previous studies based on which you were admitted to the degree programme.

Please note that different country-specific instructions may apply if the studies were completed in different countries.

If you wish to indicate additional degrees or other non-degree post-secondary studies on the application form, please submit the same documentation for these studies as well. Your educational background cannot be considered in the academic evaluation unless you have submitted your educational documents according to the instructions on this page.

Degree certificate

A degree certificate is a document issued by the degree awarding institution to a student who has successfully completed all the studies included in the degree and has graduated. The degree certificate should include the name of the institution awarding the degree, the date of issue, the name of the person to whom the degree certificate has been issued, and which title or degree the person has been awarded.

A temporary (or provisional) degree certificate is a document issued by the degree awarding institution to a student who has successfully completed all the studies included in the degree and has graduated. The temporary degree certificate is issued as a replacement for the final degree certificate, for example, if the final degree certificate cannot be issued to the student immediately upon graduation due to technical or administrative reasons. The temporary degree certificate should include the name of the institution awarding the degree, the date of issue, and the name of the person to whom the degree certificate has been issued and which title or degree the person has been awarded.

If you are graduating during or after the application period, you are only required to submit your transcript of records and the expected date of graduation should be given on the application form. If you are admitted to a Master’s programme, your admission will be conditional until you graduate and submit your degree certificate. You must graduate by 31 July 2019 at the latest and send an officially certified copy of your degree certificate to the Admissions Services of the University of Helsinki by 14 August 2019.

Transcript of records

A transcript of records is a document stating the academic content of your studies. The transcript of records should include all the course units that you have completed for your degree, their completion times, and the grades and credits awarded. It should also include information on the grading scale used at your institution at the time of study. If your degree includes course units that you have completed in another institution than in the institution awarding your degree and the transferred credits are not indicated in detail in your transcript of records, a separate transcript of records regarding the transferred credits must be submitted.

A diploma supplement may be used in place of a transcript of records if the diploma supplement contains the same required information as a transcript of records. Please note that a diploma supplement is only valid when submitted together with the diploma/degree certificate.

You must provide a proof of your English language proficiency. You can find all the accepted methods of proving your language proficiency with detailed instructions at How to demonstrate language proficiency in English.

Copy of pass­port or res­id­ence per­mit card

University of Helsinki charges tuition fees from Master’s degree students who are studying in languages other than Finnish or Swedish and are not citizens of the EU/EEA or Switzerland. If you choose English as the language of the degree on the application form, you are liable to pay the tuition fee, unless you can prove exemption.

You are exempted from paying the tuition fee in the following cases:

  1. You are a citizen of the EU/EEA or Switzerland. Please submit a copy of your passport’s ID page or a copy of your ID-card. Please note that your passport or ID-card has to be valid when the semester starts on 1 August 2019.
  2. You are not a citizen of the EU/EEA or Switzerland, but you have a residence permit in Finland. Please submit a copy of your residence permit card (type A or P). Please note that your residence permit card has to be valid when the semester starts on 1 August 2019.

More information on tuition fees and scholarships.

More information on the documents exempting you from tuition fees

Diploma supplement

A diploma supplement is an optional enclosure and does not need to be officially certified. Kindly note, however, that if you wish to use your diploma supplement in place of a transcript of records, the diploma supplement must be officially certified and submitted as if it were a transcript of records. In that case, please refer to the instructions for a transcript of records.

Programme-specific enclosures

Certain programmes require programme-specific enclosures in addition to the enclosures required from all applicants. Please find more information about programme-specific enclosures in the programme descriptions at Studyinfo.

When submitting your application enclosures, make sure to indicate your application number(s) on the enclosures or the envelope. If your enclosures are sent by a third party, they will be attached to your application(s) based on the personal details you have given on the application form.

If you are applying to multiple Master's programmes at the University of Helsinki, you are required to submit each enclosure only once. Please note that some programmes require programme-specific enclosures such as a portfolio or a reference letter. In these cases, you must submit the programme-specific enclosure individually for each programme.

Please note that it is always the applicant’s responsibility to make sure that the application enclosures reach the Admission Services of the University of Helsinki by the given deadline.

Please note that enclosures will not be returned to applicants. We advise against sending any original documents that cannot be easily replaced.

Educational documents

All educational documents must be either officially certified by the awarding institution, or legalised. Notarised copies are accepted only from Finnish notaries public. Please also note that there are country-specific document requirements in place for some degree-awarding countries, including Finland. Educational documents from these countries must be attested or submitted in a certain way. These country-specific requirements must be followed first and foremost, before the regular requirements for attesting and submitting documents.

If your educational documents have not been issued in English, Finnish or Swedish, you must also submit official translations into one of these languages in addition to the officially certified copies of the documents in the original language.

You can send the enclosures by mail, use a courier service, or bring the documents to our mailbox yourself. Please find the addresses at Submitting documents to Admission Services.

Electronic transcripts and electronically verifiable educational documents

We also accept educational documents submitted electronically through certain international services. When submitting your electronic educational documents through one of these services, please direct the document to University of Helsinki using the email address masterenclosures@helsinki.fi as the contact address. Please refer to the services’ own instructions for more details on how to use each service.

List of accepted services:

If your institution uses a service not listed here, please contact us and we will investigate whether we can accept your documents through this service as well.

Alternatively, if your educational document can be verified using an electronic verification service on the awarding institution’s server, you can send a pdf copy of your document to the email address masterenclosures@helsinki.fi. The entire document must be verifiable using the service, i.e. the service must show the exact same content as the document you submitted. If the service verifies only parts of the document, we do not accept the document as officially certified and it cannot be submitted an email attachment.

Please note that an institution’s email address is not accepted as an electronic verification service!

Please also note that we cannot guarantee that we will accept verification services in languages other than English, Finnish or Swedish. We will evaluate services in other languages case by case. In addition, if the electronic document verified by the service is not available in English, Finnish or Swedish, you must submit an official translation of the original document as well. Please note that the official translation must be submitted as an officially certified paper copy.

Kindly note that the University of Helsinki reserves the right to evaluate each electronic document and verification service case by case. If we cannot verify the required information with the electronic verification method provided by your institution, you are required to submit the document as an officially certified paper copy following the instructions above.

Proof of language proficiency

If you are proving your language proficiency with previous education, submit officially certified copies of your educational documents. For post-secondary education, your educational documents must also be submitted following any applicable country-specific requirements.

If you are proving your language proficiency with a language test, follow the instructions given for each test at Proving your English language skills. For the language tests that are accepted as email attachments, please send them to masterenclosures@helsinki.fi.

You can send the enclosures by mail, use a courier service, or bring the documents to our mailbox yourself. Please find the addresses at Submitting documents to Admission Services.

Programme-specific and other enclosures

Copies of your passport or residence permit card and optional diploma supplement do not need to be officially certified. You may submit these by email to the address masterenclosures@helsinki.fi

Programme-specific enclosures must be submitted according to the instructions given on the application form and the confirmation email that will be sent to you when you submit the online application form.

After you have filled in and submitted the application form, you will automatically receive a confirmation email with a request to complete your application with the required documents. The application is considered incomplete until the Admission Services have received all the required documents. The documents should reach the Admission Services by the deadline given on your confirmation email. Documents received after the given deadline are not taken into consideration.

Due to the great amount of arriving mail, we cannot confirm the arrival of individual documents. All enclosures will be processed in the order of arrival, and once your documents have been processed, we will send you an email regarding the status of your application.

If, during the processing, we notice that your documents do not meet the requirements, we will notify you by email. However, you will not be given additional time beyond the given deadline to supplement your application. It is the applicant’s responsibility to make sure that all documents meet the given requirements and are delivered by the deadline. Documents that arrive after the deadline indicated in the confirmation email will not be processed. We encourage you to submit the required enclosures as early as possible.