# Mobility partners

On this page we have gathered information to UH's current partners and to universities interested in cooperation. UH continuously wants to develop internationalisation opportunities for its staff and students both within and in addition to well-known mobility programmes such as Erasmus.

University of Helsinki considers international mobility of students, teachers and researchers one of the cornerstones of its internationalisation efforts and we seek to provide opportunities for international mobility globally. The University currently sends abroad approximately 20% of its students during the course of their studies and all of our faculties have been assigned mobility goals, which are also monitored. Student mobility is currently very well balanced with about 1000 students arriving in Helsinki every year.

University of Helsinki takes part in several mobility programmes like Erasmus, Nordplus, ISEP, North2North and so on. Detailed information about the programmes can be found on this site.

University of Helsinki units actively take part in all mobility programmes under Erasmus+. Among student mobility programmes, Erasmus+ is the largest and offers a wide variety of options for all areas of studies. We currently have around 350 Erasmus partner universities and with them we annually exchange about 500 outgoing students, 700 incoming students and around 100 outgoing teachers and staff.

Erasmus agreement proposals

University of Helsinki’s units are directly responsible for their Erasmus mobility partnerships, agreements and actions. In all questions concerning Erasmus mobility partnerships, agreements and actions including exchange student selections and course offerings, renewal of existing mobility agreements, teaching staff or staff training visits, academic content and studies, please contact International Exchange Services.

Potential partner universities interested in applying for funding

If there is a strong record of ongoing research cooperation and/or mobility, please contact University of Helsinki’s International Exchange Services, exchange-agreements(at)helsinki.fi, for details.

Erasmus+ international credit mobility, funding cycle 2018-2020

• University of Jordan, Jordan: SMS, STA
• Université Sidi Mohamed Ben Abdellah (USMBA), Morocco: SMS, STA, STT
• American University in Cairo, Egypt: SMS, STA
• Hebrew University of Jerusalem, Israel: SMS
• Tel Aviv University, Israel: SMS
• Birzeit University, Palestine, SMS, STA
• University of Belgrade, Serbia: SMS, STA
• University of Sarajevo, Bosnia and Herzegovina: SMS, STA, STT
• Ivane Javakhishvili Tbilisi State University, Georgia: SMS
• National University of Kyiv-Mohyla Academy, Ukraine: SMS, STA
• Stellenbosch University, South Africa: SMS

Erasmus+ global mobility agreements, funding cycle 2017-2019

• University of Jordan, Jordan: SMS, STA
• Hebrew University of Jerusalem, Israel: SMS, STA
• Tel Aviv University, Israel: SMS
• Higher School of Economics, Moscow, Russia: SMS, STA
• University of Belgrade, Serbia: SMS
• University of Sarajevo, Bosnia and Herzegovina: SMS, STA
• Ivane Javakhishvili Tbilisi State University, Georgia: SMS, STT
• National University of Kyiv-Mohyla Academy, Ukraine: SMS, STA
• Stellenbosch University, South Africa: SMS
•  University of Canterbury, New Zealand: SMS, STA

Erasmus+ global mobility agreements, funding cycle 2016-2018

• University of Jordan, Jordan: SMS, STA
• Université Moulay Ismaïl, Morocco: SMS, STA
• American University in Cairo, Egypt: STA
• Hebrew University of Jerusalem, Israel: SMS, STA
• Tel Aviv University, Israel: SMS
• Higher School of Economics, Moscow, Russia: SMS, STA
• University of Belgrade, Serbia: SMS
• University of Sarajevo, Bosnia and Herzegovina: SMS, STA
• Ivane Javakhishvili Tbilisi State University, Georgia: SMS
• National University of Kyiv-Mohyla Academy, Ukraine: SMS, STA
• Stellenbosch University, South Africa: SMS
•  University of Canterbury, New Zealand: SMS

Erasmus+ global mobility agreements, funding cycle 2015-2017

• University of Jordan, Jordan: SMS, STA
• Hebrew University of Jerusalem, Israel: SMS, STA
• University of Belgrade, Serbia: SMS
• Ivane Javakhishvili Tbilisi State University, Georgia: SMS
• Ilia State University, Georgia: SMS, STA
• National University of Kyiv-Mohyla Academy, Ukraine: SMS, STA
• Al-Farabi Kazakhstan National University, Kazakhstan: STA
• Stellenbosch University, South Africa: SMS
• University of Canterbury, New Zealand: SMS

Nominated by your home university for Erasmus+ global student mobility?

Information for students nominated for Erasmus+ global student mobility is available here.

University of Helsinki is taking part in the Nordplus Higher Education Programme. Nordplus offers possibilities for students, teachers and other staff from the Nordic and Baltic countries to cooperate with each other in the field of education.

University of Helsinki coordinates the following subject-orientated networks during the academic year 2018-2019:

• ABS – Athmosphere-Biosphere Studies (antti.lauri(at)helsinki.fi, studentexchange(at)helsinki.fi)
• Nord+Fysik (antti.lauri(at)helsinki.fi, studentexchange(at)helsinki.fi)
• Nordplus-nätverk för socialpsykologi (studentexchange(at)helsinki.fi)
• Pharmacy Education Network (studentexchange(at)helsinki.fi)
• Innovative Literature Pedagogy (satu.grunthal(at)helsinki.fi)
• Det Teologiske Nordplus-nettverket (heidi.saavuori(at)helsinki.fi; studentexchange(at)helsinki.fi)

For questions about course programmes, student’s study rights and scholarships, please contact the coordinator of the specific network. The centralised Nordplus-coordinator (studentexchange(at)helsinki.fi) is also happy to assist.

We are also partners in the following Nordplus-networks in 2018-2019:

• Law network
• Medicin i Norden
• Hissa-nätverket
• NORDPLUS Network in Philosophy
• NordUd
• Nordliks
• Network BIO_BIOLOGY
• Nordplus Network for Teacher Education (NNTE)
• NordFo nettverket
• Innovative Literature Pedagogy
• Nordplus Network Nordisk Kulturnettverk
• Nordplus Network in Psychology
• NORDPLUS Network in Philosophy
• Nordplusnetværk i statskundskab
• Media and Communication studies
• Kundskabsproduktion i socialt arbejde
• Baltic-Nordic Network on Education in Survey Statistics
• Nordiska samarbetskommittén för journalistikutbildningar
• Nova-Bova
• European Union and Russia Studies/2016

University of Helsinki is also part of the Nordlys-network, which is a university-wide network for Nordic universities:

• International Exchange Services: Nina Nilsson, +358 (0)2941 22937, (studentexchange(at)helsinki.fi)
• Swedish School of Social Science: AnneSophie Hokkanen, +358 (0)2941 28406, anne-sophie.hokkanen(at)helsinki.fi

In an effort to engage with leading universities globally, beyond the scope of the European and Nordic mobility programmes, the University of Helsinki (UH) has made bilateral agreements with approximately 120 universities worldwide. About 60 of these include active student exchange. Some agreements include teacher and researcher exchange in addition to student exchange.

University of Helsinki bilateral agreements are made with the leading universities in their respective countries and the idea is to keep the number of partnership limited in an effort to get maximum results from them. When considering partnerships University of Helsinki seeks to collaborate with universities, which have a similar academic profile and with which there already is a solid history of cooperation e.g. in research.

In order to be valid, university level bilateral agreements must be signed by the Rector of the University of Helsinki. Faculty and unit level bilateral agreements must be signed by the dean of the faculty. If the faculty and unit level bilateral agreement is on unit level, it must be signed by the dean of the faculty and the head of department at the University of Helsinki

University of Helsinki bilateral agreements can be classified into two groups. The University-wide agreements cover all or a significant part of both partners’ organization. The unit-specific agreements only cover one faculty, department, other unit, or one or several degree programmes and therefore have a more limited scope. All agreements are coordinated by the International Exchange Services

A list of University of Helsinki's partner universities can be found here. Regardless of the scope of the agreement, all incoming students apply through the University administration system Mobility Online. More information about the student exchange application process is available on our Exchange studies site.

Bilateral Agreement proposals

The University of Helsinki also participates in other programmes. The following programmes are coordinated and conducted by the International Exchange Services in the University Services.

• ISEP (International Student Exchange Program)
• North2North (University of the Arctic)
• FIRST (Finnish-Russian Student and Teacher Exchange Programme)

As a form of existing cooperation, University of Helsinki is actively seeking new ways to enable student exchange with partner universities all around the world. New ways of cooperation include, for example, welcoming students to Helsinki Summer School and initiating researcher exchange for Master's students for a short period. These initiatives are agreed on beforehand with each university.

University of Helsinki also welcomes applications from individual Brazilian Science Without Borders students and Edufi fellowship recipients as visiting students.

At the University of Helsinki, we have been using an electronic mobility management system since 2009. All our partner data, mobility agreements, application rounds and e.g. feedback and statistics are administrated via the Mobility Online system.

There are over 2000 applicant users annually: incoming and outgoing students as well as teacher and staff applicants.

Procedures and timetables for Erasmus Agreements can be found here.

Incoming Exchange Students

• All information targeted at incoming exchange students is available on our Exchange studies website. There you will find information concerning the application deadlines as well as the general requirements for incoming exchanges students.
• Decisions regarding acceptance are made by faculties of University of Helsinki. Acceptance information is available about 6 weeks after the application deadline.
• In addition to the host faculty's acceptance e-mail, university bilateral exchange, faculty and unit bilateral exchange as well as ISEP and North2North exchange students (not Erasmus SMS, Nordplus/Nordlys) will also receive an official, scanned acceptance certificate from the International Exchange Services. This certificate is sent directly to the student and his/her home university's exchange coordinator, and it is needed for the Finnish residence permit application.

Support arrangements for incoming exchange students

International Exchange Services has regular office hours throughout the year, during which incoming students may seek advice and support. Welcome Fair and Orientation Course are also arranged at the beginning of each semester. Incoming exchange students may use nearly all the services that are available for University of Helsinki's own students. Students are advised to contact the International Exchange Services whenever problems occur. In crisis situations, a set policy is followed.

Students with special needs
University of Helsinki welcomes all students and offers special services for disabled students. Please see here for more details.

Cheating and Plagiarism
University of Helsinki's guidelines on cheating and plagiarism also apply to incoming exchange students. All cases are reported to the home university.

Transcript of records for incoming exchange students
The University of Helsinki does not automatically send the transcript of records. Students need to order it themselves. Information about exchange student's transcript of records can be found on here.

Student exchange is always based on valid agreements.

We recommend that students are nominated at least two weeks before the application deadlines. Late applications will not be considered.

Please observe the semester dates of the University of Helsinki. Exceptions must always be negotiated with the faculty (i.e. if a student wishes to carry out research, an exchange period outside the semester dates may be possible). Students can be nominated for 1 or 2 semesters according to the agreement. We recommend that you  nominate students evenly for both semesters (autumn and spring).

Erasmus, Nordplus, Nordlys, Swiss European Mobility Programme and Faculty and unit level bilateral agreements: You should nominate students to study in the field of study included in the agreement. Nomination forms for academic year 2019 - 2020 open February 1st. We are working on our application instructions and wish to make sure your students get the most up-to-date instructions once you have nominated them.

Please use our online nomination form for nominating exchange student candidates:

Erasmus, Nordlys and Nordplushttps://elomake.helsinki.fi/lomakkeet/78780/lomake.html
Faculty and unit level bilateral agreementshttps://elomake.helsinki.fi/lomakkeet/80240/lomake.html
Swiss European Mobility Programmehttps://elomake.helsinki.fi/lomakkeet/87172/lomake.html

You can nominate a maximum of 10 students with a single form. If you wish to nominate more than 10 students, please fill out another form.

Erasmus international Credit Mobility programme and university level bilateral exchange with universities outside EU, ISEP and North2North:  You can nominate students to any field of study included in the agreement. Students have a host faculty, which means that they need to select a minimum of 50% of their courses from one faculty. Please use the relevant online nomination form for nominating exchange student candidates:

Erasmus international Credit Mobility programmehttps://elomake.helsinki.fi/lomakkeet/80266/lomake.html
University level bilateral agreementshttps://elomake.helsinki.fi/lomakkeet/80237/lomake.html

You can nominate a maximum of 10 students with a single form. If you wish to nominate more than 10 students, please fill out another form.

Restrictions: If nominating university level bilateral exchange students for the fields of English philology, Economics, Psychology, Communication, Political Science, Law, Medicine or Veterinary Medicine, the student must be studying the discipline as his/her major at the home university and have enough previous studies in the discipline prior to arrival. When selecting students for exchange, please note that University of Helsinki does not offer accounting or business studies as a major. NB! Highly restricted: Medicine, Dentistry. Please contact International Exchange Services before nominating students for Medicine or Dentistry.

If you are interested in coming to University of Helsinki on exchange, we recommend that you always start by contacting your home university’s international office. Please note that the application process requires time and varies depending on the university and the exchange programme. Please also note that visits are only possible during the academic year and applications can not be processed during the holiday seasons (end of December, beginning of January, July). You can find the dates for University of Helsinki’s teaching periods here. Below you will find information on different exchange possibilities and contact information.

Erasmus Teacher Exchange (STA)

If you are interested in coming to UH on Erasmus teacher exchange (STA), please contact your own universitys coordinator first and make sure you have a valid Erasmus teacher exchange agreement with the unit you wish to come to. After this you can contact the UH unit in question directly (https://www.helsinki.fi/en/university/units-and-faculties).

It is always up to the department/unit to decide whether they can accept exchange participants. The academic staff will discuss and plan your program with you. If your hosts have questions concerning your exchange they can contact The International Exchange Services (staffexchange(at)helsinki.fi)

Erasmus Staff Training (STT)

University of Helsinki also welcomes staff from the partner universities. However, due to high demand, we are unfortunately unable to accept individual Erasmus staff training (STT) visitors or visitor groups. In order to give the best overview of our institution, University of Helsinki offers International Staff Exchange Weeks (ISEW). During the ISEW week, it is also possible to visit the University of Helsinki departments and units of your choice.

Erasmus Global exchange

Teachers applying for exchange under the Erasmus Global programme must first be nominated by their home university to qualify for an exchange at the University of Helsinki. The University of Helsinki’s Erasmus Global partner universities are listed here.

Teachers must first contact the international affairs office at their home university for instructions on applying for an Erasmus Global exchange and the application deadline. Nominations for Erasmus Global teacher exchange should be sent from partner universities to staffexchange(at)helsinki.fi at least eight weeks before the estimated arrival date.

Teachers should independently contact the appropriate faculty and teaching unit at the University of Helsinki. The applicant must arrange the details of the exchange with the academic staff of the hosting unit and determine who can serve as the contact person for the exchange. The faculties of the University of Helsinki are listed here. For finding an academic host, please feel free to use our research database TUHAT.

Teachers arriving at the University of Helsinki under the Erasmus Global programme must also complete a teacher exchange application in the Mobility Online portal. For further information, please contact staffexchange(at)helsinki.fi.

Practical matters during researcher and teacher mobility

Incoming teachers/researchers/ non-academic staff should take care of necessary insurance for the duration of the exchange for their own part.

University of Helsinki can send an official invitation if one is needed for a visa application, however, please note that you must take care of the visa and other possible immigration matters yourself.

Researcher and teacher exchange with bilateral partner universities outside EU

When establishing a new bilateral student exchange agreement with a partner university outside EU, University of Helsinki always asks whether it is possible to also include teacher and researcher exchange. We believe that student exchange and researcher and teacher exchange support each other.

If the bilateral exchange agreement includes researcher and teacher mobility, the exchange quota and possible duration of teacher and researcher mobility are indicated in the exchange agreement.

Potential teacher and researcher exchange applicants should always begin by contacting their home university’s international office. Please note that you can apply to University of Helsinki only after being nominated and that the application process at University of Helsinki takes up to eight weeks. This means that in order for University of Helsinki to be able to take care of practical arrangements in time, we need to have the researcher and teacher exchange application approximately eight weeks before the planned arrival in Helsinki.

Nominations for researcher and teacher exchange should be sent from partner universities to staffexchange@helsinki.fi at least eight weeks before the estimated arrival date. Please note that teacher exchange visits are only possible during the academic year. You can find the dates for University of Helsinki’s teaching periods here. Applications can not be processed during the holiday seasons (end of December and beginning of January, July).

Incoming teachers should have prior contact with the receiving unit. For finding an academic host, please feel free to use our research database.

Documents needed from the researcher and teacher exchange candidates: CV, work plan, pre-acceptance letter from the receiving unit at the University of Helsinki. For further information, please contact staffexchange(at)helsinki.fi.

Practical matters during researcher and teacher mobility

Incoming teachers/researchers/ non-academic staff should take care of necessary insurance for the duration of the exchange for their own part.

University of Helsinki can send an official invitation if one is needed for a visa application, however, please note that you must take care of the visa and other possible immigration matters yourself.

University of Helsinki's institutional strategy is built on internationalisation. Academic units are to submit Action Plans and to include in them items related to internationalisation. The main emphasis is in mobility-related actions. University of Helsinki encourages students and staff to be internationally mobile and appreciates international experience in recruitment.

Strengthening quality through mobility and cross-border cooperation have been addressed in the current strategy of the UH:

The visible and audible presence of multiculturalism and multilingualism is seen to be reached by e.g. promoting international exchange programmes

• International educational cooperation will be utilised to develop systematic exchange activities. This will also enable the University to establish joint degree components with partner universities.
• Exchange agreements will be concluded with universities that have an operating culture and profile which support the University’s strategic objectives.

Quality Insurance
The University of Helsinki selects its European and non-EU partners first and foremost based on quality. As a leading research-led university, University of Helsinki seeks partnerships with leading institutions globally, but also pays attention to the linguistic and cultural diversity of its partnerships.

The prevailing idea is to engage with the best possible partners regardless of their home country in order to add as much value to international co-operation as possible. The most fruitful partnerships are most often built on prior academic cooperation and collaboration, and this is also taken into account when selecting new partners.

In order to keep the quality level high in studies abroad, University of Helsinki requires that outgoing exchange students agree to abide by the terms and conditions in the student exchange scholarship form, for instance:

• "I will study full-time during my student exchange and aim to follow the Learning Agreement that I have made prior to my departure to my Host University. I will complete at least 20 ECTS credits per semester at my Host University and transfer the credits to my UH degree.*
• I understand that failure to complete the required amount of credits at my Host University may lead to a claim for recovery of the grant."

This requires that UH's partners can offer enough and suitable courses for UH's students.

*For the partner universities which do not use ECTS, a minimum amount required from students is determined in partner university's own credits

Regular monitoring (Erasmus agreements)

Unit level Erasmus contact persons (administrative or academic personnel) coordinate agreements’ validity and quality assurance matters by cooperating directly with partners and e.g. monitoring the feedback given by mobility students and staff.

International Exchange Services provides consultation and tools for units for continuous and systematic evaluation of agreements. The biannual workshops are organised around mobility processes and quality matters.

In addition to regular monitoring it is recommended that units evaluate their agreements annually, especially when a certain agreement expires or a new proposal is received. Tools to be used are:

• Electronic evaluation form for existing agreements
• Feedback given by mobility students and staff
• Mobility statistics
• Agreement flow -report from Mobility Online (quotas versus realisation per academic year)
• Contact with partner colleagues (email, phone, Skype, website, visit)

Organisation of Mobility funds are annually allocated for site visits / evaluation visits / agreement negotiation visits

UH promoting and information materials

UH in Social Media

Related websites

• Exchange studies (application information for incoming exchange and visiting students)

International Exchange Services (central administration) coordinates all mobility programmes at UH. In general the centralised services are e.g. promotion of mobility possibilities for all target groups, consultation on programme guidelines and agreement matters, services for different mobility groups, funding (Erasmus), scholarship management and maintenance of the mobility management system Mobility Online.