Instructions for events on Stage
Think Corner's Stage is a stage for science and research based events. Here you can find instructions for planning your event for our Stage.
Design the program of the event so that the services provided by Think Corner enable a smooth event - even for those participating remotely. Limit the number of speakers to a maximum of five to keep the content of your event compact and the conversation smooth. If necessary, order additional AV services from Unigrafia.
Instructions by topic
The facility rent includes the following services:
- PA sound system includes six microphones.
- 2 hand microphones ja 4 headset microphones OR
- 4 hand microphones ja 2 headset microphones OR
- 3 hand microphones ja 3 headset microphones
If one of the six microphones is reserved for audience questions (catchbox.microphone), five microphones can be used on Stage
- Live video recording of the event with one stationary camera. Make sure that the program is also suitable for remote audience. How do you engage the remote audience througout the program? Please note that not all events are suitable for streaming.
- Live chat to engage your audience. Be prepared to moderate the chat during the event: The chat has pre-moderation, only approved questions will be visible to the public. The chat feature does not require the public to register with the system.
- Projecting pre-delivered presentations and maximum six video inserts on site and broadcasing them in live-stream.
- Video recording of the event. The recording will remain on Think Corner’s website for two weeks without subtitles. After the event, we will send you a link where you can download an unedited recording of the event. At events organized by the University of Helsinki, it is possible to submit subtitles to the recording, in which case the recording will remain on the pages of Tiedekulma for longer, about six months.
See this video for instructions and tips on how to organize an event at the Think Corner Stage (English subtitles available)
Think Corner staff will handle the AV services during your event. To make sure that the event runs technically smoothly, the presentations and the program timetable should be sent in advance to Think Corner Studio Managers. Click here for the recommended stage furnishing options and download an example of the event timetable for hybrid events.
Additional services are to be purchased at the latest two weeks before the event at email@example.com
- Multi-camera streaming with 2 to 5 cameras. This service includes additional 4 microphones (total of 10 microphones).
- Remote connection to the speaker. We recommend using pre-produced and edited video inserts. Even brief inserts enrich and diversify events. However, if you need a remote connection, make the arrangements well in advance, no later than a week before the event, to ensure that the required resources are available during the event.
- Music performances. Contact Unigrafia to agree additional services related to mixing of music performances. Stage's audio equipment is suitable for mixing small bands. The maximum volume is 84db A-Weighted.
- Less is more: use text sparingly in your presentations. Use keywords or lists instead of long sentences. The size of text in videos, pictures and PowerPoint presentations should be sufficiently big, for example 40 pt.
- Pictures and videos with plenty of contrast work well in the projected presentations. E.g. white text with a black background or vice versa. Materials are projected onto the indoor wall of the Stage area, which is unfinished concrete.
Recommended picture sizes and aspect ratios for pictures, videos and Power Point-presentations:
- Minimum resolution: 1920x1080px
- PowerPoint: aspect ratio 16:9 (widescreen)
- Video: FPS 25 or 50 between aspect ratio of 16:9 and 3,5:1
Recommended file formats:
- Picture: JPG, JPEG, PNG
- Video: unpacked MOV, MPG, MP4
- PowerPoint: PPT, PPTX
- The projection can be full wide (3690x1080px i.e. 3.5:1 aspect ratio) or the width of one projector (1920x1080px i.e. 16:9 aspect ratio).
- Respect copyrights, do not use material that you do not have full rights to or the copyright owner’s permission to present them. Disclose the source of the picture or diagram next to it (but remember providing a link does not mean you have the right to use the source). The safest way is to use pictures that are taken by yourself or by someone you know who has agreed to you using them. Helsinki University students and employees can use pictures from Uni Material Bank. You can also utilize CC0 material found on picture banks such as Pexels or Pixabay.
Send presentation material and the program timetable two days before the event!
- Name your files with the name of the speaker and the date of the event: speaker’s_name_ddmmyy. Before delivering the presentation material, please make sure that the files are in the right format and size.
- You can send the material via email to firstname.lastname@example.org. You can also share the material via Google Drive or WeTransfer by sending the download link to email@example.com. If you choose to deliver the material with an external hard drive, please contact the Studio Managers (firstname.lastname@example.org, tel. 040 548 4141). Please note, that we do not accept presentation materials delivered on the day of the event.
- Make sure the presentation materials are made with basic fonts. Our presentation computers do not have customised fonts so the font can be replaced randomly by another font.
- To make sure that the event runs technically smoothly the program timetable should be sent to Think Corner Studio Managers (email@example.com) in advance. The presentations are put in order accordingly.
- If you want to show video with audio, multimedia or other specialities, please send the files separately. Always inform our staff about any "special effects" such as audiofiles, as they require testing prior to the event.
- What to wear at a streamed event: clothes with stripes or figures or a completely white outfit might cause disturbance in the picture, therefore one color clothing works better in streamed events. We also recommend clothing in which it is possible to attach a microphone (for example a belt).
Follow the link for tips for planning the content of your event!