Frequently asked questions about UH funded salaried doctoral candidate positions

What do I apply for?

I am unsure what applying for the right to pursue a doctoral degree and applying for a salaried position mean. Is there a difference?    

The right to pursue a doctoral degree is a right to complete a degree granted by a faculty. This right in no way guarantees funding for your studies. A salaried position means that you are working on your doctoral dissertation in an employment relationship with the University and will receive a salary. If you already have secured funding for your doctoral studies (e.g., personal grant, supervisor's project), you must apply for the right to pursue a doctoral degree. If you have not yet secured funding for your studies, you can apply for a salaried position at the University.    

I have the right to pursue a doctoral degree in the Doctoral Programme in X of the University of Helsinki. Can I apply for a salaried position in the Doctoral Programme in Y?   

You can of course apply for a salaried position in another doctoral programme. Please note that in such a case you may also have to apply for the right to pursue a doctoral degree in that programme. If the granting faculty or your target degree change, you must apply for a new right to pursue a doctoral degree.  

Can I apply for a salaried position in several doctoral programmes?  

You can of course apply for a salaried position in more than one programme. However, please remember to submit a separate application to each doctoral programme. 

Right to pursue a doctoral degree

I do not yet hold the right to pursue a doctoral degree at the University of Helsinki. Can I apply for one at the same time as I apply for a salaried position?   

You can apply for the right to pursue a degree and a salaried position simultaneously. In that case, please carefully read the instructions pertaining to applying for the right to pursue a doctoral degree. 

I do not yet hold the right to pursue a doctoral degree at the University of Helsinki. Can I apply for one at the same time as I apply for a salaried position, even if I am not eligible?   

In the case of certain doctoral programmes, applications are accepted from applicants who will graduate by a certain date (e.g., by the end of 2019). If you are not yet eligible at the time of the September application round (if you will not have completed all studies required for your previous degree by the end of the application round or you are unable to provide proof of the required language proficiency), you must apply for the right to pursue a doctoral degree in the next application round of the doctoral programme. 

I do not yet hold the right to pursue a doctoral degree at the University of Helsinki. Do I have to apply for one at the same time as I apply for a salaried position, or can I apply for it later?   

You can also apply for the right to pursue a doctoral degree in the next application round for study rights. Please note that this may result in your employment beginning later than 1 January 2020. According to the guidelines of the University of Helsinki, individuals recruited to salaried doctoral student positions must receive the right to pursue a doctoral degree within the six-month trial period of the position. The right to pursue a doctoral degree is considered valid once you have been considered eligible for applying. Also, it is possible to start the employment only after the degree (higher university degree or equivalent), which makes you eligible for doctoral studies, has been completed and obtained.

I do not yet hold the right to pursue a doctoral degree at the University of Helsinki, and I did not apply for one in the September application round. Can I begin my employment relationship already on 1 January 2020?   

If you are offered a salaried position, you can begin employment on 1 January 2020 if you apply for the right to pursue a doctoral degree no later than in the April application round and submit all required attachments and you have completed and obtained your degree (MSc or equivalent) which makes you eligible for doctoral studies. Please check the timing of the application round for study rights in your doctoral programme. The employment relationship can also begin later, but no later than by the end of 2020.  

Eligibilty for the right to pursue a doctoral degree   

What does it mean that all studies required for a second-cycle degree or equivalent education must be completed by the end of the application round?   

For example, it means that all studies to be included in your master's degree, including the master’s thesis, must be registered as completed by the last day of the application round. If the application round ends on 17 September, the thesis must be officially approved no later than 17 September.   

I was awarded my degree by the University of Helsinki. Why do I have to enclose certificates with the application?     

The applicant is responsible for submitting all information necessary to assess their application.   

Can I submit the required attachments after the application round has ended?    

All attachments must be submitted by the end of the application round.   

I have a master’s degree. Do I have to enclose with my application/submit certified copies also of my bachelor’s degree?     

Not if you are applying for a position on the basis of your master’s degree.   

I also applied for a salaried position in 2018. Do I need to resubmit all the required attachments this year?    

Yes.  

I do not yet hold the right to pursue a doctoral degree at the University of Helsinki. At this time, I only intend to apply for a salaried position. Which attachments do I have to submit?   

If you are only applying for a salaried position, you need to complete the electronic application form and submit the required scanned copies of your education documentation, as well as a letter of recommendation, if any, and the other attachments required by the doctoral programme. Please check the requirements on the website of your doctoral programme.  

Supervision

Can I apply for a salaried position without a supervisor/supervisor’s support?    

This depends on the doctoral programme. Please read the instructions on the website of the relevant programme.   

I need help in finding a suitable supervisor. Who can I ask for advice?     

Suitable supervisors can be sought from Research Portal, the research portal of the University of Helsinki. After finding a suitable candidate, please contact them directly.    

Study plan

Where can I find the degree requirements to complete my study plan?     

The degree requirements of doctoral programmes are available on WebOodi by clicking Instructions and courses > Course catalogues > Doctoral Schools and Programmes.   

Research plan

Do I have to enclose my research plan as an attachment?     

If your research plan contains mathematical symbols or chemical equations, you can enclose the plan as an attachment. In other cases, enclosing the plan as a separate attachment is not necessary.    

Please notice that if you attach your research plan as a separate attachment, it needs to contain all the information that is asked in the electronic application form (use the same subtitles as in the electronic application form) and also follow the given maximum numbers of characters. Look for the instructions for the research plan from your doctoral programmes's web pages.

 Decisions 

I have been offered a salaried position in two doctoral programmes. What should I do?   

If you are offered a salaried position in two (or more) doctoral programmes, you can accept the one best suited to you. You should discuss the matter with your supervisor before making a decision. 

AI-positions

Who can apply for the positions on artificial intelligence and AI solutions?

AI-positions are aimed for new projects, so all new doctoral candidates, whose research is related to AI or AI solutions, can apply for them. The AI-positions are 4-year positions.

How can I apply for these positions?

The application process for AI-positions is the same as for ordinary salaried positions. Express your interest to AI-positions in your application form. Then your application will also be evaluated by the panel for AI-positions.

Do I need a special "AI-supervisor" while applying?

No you do not. A new supervisor specialized in AI can be appointed to you once you have started your studies.