Practical instructions for the exceptional situation at HiLIFE

19.3.2020
On this page you will find the latest practical guidance from HiLIFE for staff and students in the coronavirus situation. This guidance is updated as needed.

This website has been updated on 24 June 2020 at 13.30 (whole page)

Please note that this does not replace the University's general emergency guidelines and you should follow latest information on the coronavirus situation here: 

Research 

  • When working at the University’s premises all possible precautions following the UH general guidelines should be taken to prevent virus from spreading! 
  • Follow hygiene instructions for conducting essential work on site (including labs and common spaces)
  • The University has published a 4-stage Recovery Plan from the coronavirus situation. 
  • Stage 2 of the Recovery Plan started on 1 June 2020 and will continue until 16 August unless the situation changes. Further instructions will be issued for stage 3 by the University. 
  • During stage 2, all work that can be conducted remotely should continue to be done so. Please follow any Unit-specific instructions you may have been sent by your Operative Unit Director. 
  • During stage 2, a permission for new or restarting research from the Covid-19 Team is no longer needed and the maximum occupancy levels can be increased to the maximum of 50% of normal level.  
  • The existing booking systems remain in use to ensure the University is aware of the occupancy levels and in order to trace any potential infections to protect staff, should these occur.  
  • Questions should be addressed to Directors of the Operative Units (BI, FIMM, NC) or LAC although the HiLIFE Covid-19 Team will also remain active. 

University premises

  • The University premises are locked during the period of exceptional circumstances but remain available to staff, and normal access rights will apply. No visitors from outside the University of Helsinki are allowed (this includes family members of staff) without a permission of the Unit Director. If you need to let in e.g. repair personnel, please contact your Operative Unit Director first (BI, FIMM, NC or LAC). 
  • Follow the Provet or LAC-specific information and contact the LAC personnel with specific questions concerning your rodent lines and experiments. 

Masks and gloves

  • In work-related tasks where the recommended safety distancing (1-2m in contacts over 15min) cannot be followed, minimum ffp2 masks should be used (eg user guidance at infrastructures, customer contact, etc.  
  • Masks for essential work-related tasks detailed above can be obtained through line managers/supply store. 

  • Gloves should be used at work-related tasks that require them in normal circumstances. Please ensure you follow guidelines on hygiene practices when using all shared equipment even if you use gloves. 

  • Please direct any queries to your line manager or supervisor.

External competed research funding

  • Many funding agencies are flexible regarding the use and reporting of the grants during this exceptional situation. Follow the websites of funding agencies for their specific instructions and policies. 
  • Please note that host units are not able to provide funding to cover potential gaps caused by extensions and it is PIs responsibility to make sure he/she has other funding to cover gaps.  
  • Contact your project accountant and inform your operative unit before applying for a no cost extension for your project. 

Recruitment permissions procedure 

  • Recruitment at the University of Helsinki (UH) and HiLIFE is possible, however UH has introduced changes to the recruitment permission procedure. Further information is available in Flamma.
  • Employment contract proposals and recruitment proposals that are sent by supervisors or project leaders to HR Coordinators will be reviewed by the Director of HiLIFE regularly. Under the new procedure, as a rule, no new employees will be hired for terms lasting less than six months, while those lasting under one year are also on an exception-only basis. The Director of HiLIFE can however grant a recruitment permission for a short-term employment contract if he receives reasonable grounds for this from a supervisor or a project leader.  

Studying, teaching and supervision 

HiLIFE Covid-19 team 

HiLIFE has established a Covid-19 Management Team that monitors the situation, communicates with the University-level Crisis Management Team, and makes decisions regarding special instructions at HiLIFE during the epidemic. 

HiLIFE Covid-19 team members are: 

  • Chair, Olli Silvennoinen 
  • Deputy Chair, Juha Huiskonen 
  • Marja Mikkola 
  • Eero Castren 
  • Mark Daly 
  • Pirjo Laakkonen 
  • Rose Thorogood 
  • Jonna Katajisto 
  • Katja Kivinen 
  • Campus heads of development: Kirsi Rauhala, Leo Pyymäki 
  • HR: Tiina Kärki 
  • Communications: Liina Nelimarkka, Anu Korhonen, Mari Kaunisto 
  • Secretary: Maria Wells