Before submitting an application for a title of docent, the candidate has to discuss the adequacy of published works and the field (title) with the head of the relevant department and a professor representing the field closest to the planned title. If the field of the title of docent is new (the Faculty has had no previous docents in the field in question) the application must be accompanied by a statement of the relevant department giving grounds for the establishment of such a docentship.
N.B. The field of the title of docent should not be too narrow, and specifications in the title (Docent in X, especially Z) are not allowed. In most cases, the field of the title of docent complies with established boundaries between disciplines. Also, it is possible to combine two disciplines in the field of the docentship, if the applicant fulfils the requirements for such a docentship. (Decision of the chancellor 1672/07/2004)
According to the Section 52 of the Regulations of the University of Helsinki, the Faculty Council can consider starting the process for appointment to a title of docent on the basis of the appointments relevance to the functions of the faculty, department or subject. The applicants must attach to their application a statement on the relevance of the appointment from the head of the relevant department. The head of department will write the statement after discussing the application with the responsible professor or other professor from the subject in question, well-acquainted with the field of the title. In its statement, the department must give grounds on it positive or negative stance towards the application.
It’s possible to apply for a title of docent even if the department’s statement on the application is negative. However, the docent committee can decide not to recommend the approval of the application to the Faculty Council, independent of the stance of the department, if it considers the application not relevant to the functions of the faculty, department or subject. The final decision on starting the process will be made by the Faculty Council.
Freely formulated applications should be addressed to the Faculty of Arts and sent to the Faculty Office:
Faculty of Arts
P.O. Box 24 (Unioninkatu 40)
00014 UNIVERSITY OF HELSINKI
Applications must clearly state the field of the docentship (the title) and give the applicant’s address and other contact details (home address, email address, phone number, Finnish identity number or date of birth) and motivation (why you apply the title of docent at the University of Helsinki). The names of the supervisors of the PhD thesis are also needed; supervisors cannot be named as assessors. If possible, the applications along with the attachment should be submitted in an electronic form. Name all the documents clearly (e.g. lastname_firstname_CV.pdf).
The application should be accompanied by the following:
- Curriculum Vitae
- a report of teaching qualifications (see separate instructions),
- a list of publications that follows the classification of the University of Helsinki TUHAT Publications Database (see separate instructions). Please mark the publications that are sent to the assessors,
- certificates of language competence (unless language skills are contained in a completed degree at the University of Helsinki),
- a copy of the passport (information page) or the ID card,
- a copy of the diploma of the PhD degree (date of graduation, field) if not completed at the University of Helsinki.
- the head of department's statement on the relevance of the applied title (the head of department can submit the statement directly to the Postgraduate Student Services handling the applications)
If asked, the applicant has to be able to show documentation of all the merits referred to in the Curriculum Vitae.
If the application and the attachments are submitted in paper, the applicants should submit four copies of everything (two for the assessors, one for the Faculty Office and one for the Chancellor’s Office).
In addition to this, the applicant has to submit the publications on the basis of which the applicant wishes that the assessors will assess his/her academic qualifications. Max. 10 publications can be submitted. Doctoral thesis must be one of the submitted publications. Name the files clearly (e.g. lastname_firstname_publication1.pdf). If you have a University of Helsinki user account, you can use the Funet FileSender service for the transferring of large files. If you don't have a user account but wish to use the service, please contact us (e-mail address above) and we'll send you a voucher you can use to upload your files.
If the publications are submitted in paper, the applicants should submit two copies of each. The publications will not be returned.