DATA PROTECTION / PRIVACY NOTICE FOR SCIENTIFIC RESEARCH
EU General Data Protection Regulation (GDPR)
Articles 13 and 14
Date: 3 June 2024
Information about the processing of your personal data in the study The Role of English in the Employment, Integration and Social Engagement of Academically Trained Migrants in Finland
In The Role of English in the Employment, Integration and Social Engagement of Academically Trained Migrants in Finland research personal data is processed. The purpose of this privacy notice is to provide information about the personal data processed, where the personal data originates and how they are used in the investigation. At the end of the report, we will explain in more detail what rights you have in relation to your personal data.
Participation in the study and the provision of personal data is voluntary and you may at any time, including during the study, suspend your participation. The decision not to participate or suspend participation will not have any negative consequences for you.
Personal data is processed as part of a doctoral dissertation at the University of Helsinki. The researcher is responsible for the day-to-day management of the material, such as minimising the data, data accuracy, determining the retention periods and using appropriate systems and applications. The risks related to the processing are assessed in cooperation with the researcher’s supervisor. The University guides and supports the processing of personal data from planning to publishing the final work and provides the necessary infrastructure and tools for carrying out research.
Joint controllership
University of Helsinki
Address: PL 4 (Yliopistonkatu 3), 00014 University of Helsinki
Katariina Pyykkö
Doctoral Researcher
Contact person for research issues:
Name: Katariina Pyykkö
Faculty/Department/Unit: Faculty of Arts, Department of Languages
Email address: katariina.pyykko@helsinki.fi
Principal investigator:
Name: Elizabeth Peterson
Address: PL 24 (Unioninkatu 40) 00014 University of Helsinki
Email address: elizabeth.peterson@helsinki.fi
The data protection officer of the University of Helsinki can be contacted via the email address tietosuoja@helsinki.fi.
The following information will be collected and stored from the subjects:
Direct identifiers:
Indirect identifiers:
Interviewees will be invited from among those who participated in the online survey. The survey data will be linked to the interview data.
The interviews will address experiences related to language use, education, employment, and integration in Finland. The interviews will be recorded (audio only) and transcribed into text. After transcription, the original audio files will be destroyed. Direct identifiers will be removed from the survey and interview data, while indirect identifiers will be retained, categorised, generalised, or excluded before analysis.
Researchers in the LAIF research project have the right to review and use the data in research.
The research data will be collected directly from the subjects through an online survey and interviews.
Sensitive personal data is not processed in the research.
Personal data is processed on the basis of the following Article 6(1) of the GDPR:
X task carried out in public interest:
X scientific or historical research or statistics (Article 4(3) of the Data Protection Act)
Personal data is not transferred to organisations outside the University of Helsinki.
Data is not transferred outside the European Economic Area, it is only processed within the EU.
The personal data contained in the research material is processed and stored in a secure manner so that only persons who need them can access the data.
The survey data will be collected using the secure REDCap tool, which is installed on the University of Helsinki's server.
The interview data will be collected with a recorder either during face-to-face interviews or remotely via Zoom.
Data processed in information systems are protected in the following ways:
X username and password
X usage registration / logging
◻ access control
X data encryption
X two-step authentication
◻ muu, mikä:
Manual material (e.g. in paper form or otherwise in material form) is protected by keeping the data in a locked space, that only the appropriate persons have access to.
Processing of your direct identification information:
X Direct identifications are removed at the analysis stage and stored separately from the analysed data
◻ The research data will be erased
X The data will be retained for the purpose of assessing the reliability of the results of this research:
X without direct identifiers ◻ with identifiers
X The research material is stored for subsequent, compatible scientific research in accordance with the requirements of the GDPR:
X without direct identifiers ◻ with identifiers
The survey and transcribed interview data will be retained for later, compatible scientific research in accordance with the requirements of the data protection regulation for 10 years from the date of data collection. Direct identifiers in the data will be removed, and indirect identifiers will be retained, categorised, generalised, or excluded to prevent the identification of individuals. The datasets will be stored on a password-protected external hard drive in a locked space. Data will be deleted if further research has not been initiated within 10 years of data collection.
The retention of research data is based on Article 5(1)(b) and (e) GDPR. A new data protection notice will be sent to the research subjects about the new research use of the research data, unless the data controller is no longer able to identify the data subjects from the research data.
The research subjects cannot be notified on a new research if the provision of this information would be impossible or unduly burdensome, or if it would significantly impede or hinder the achievement of the research purposes (Article 14(5)(b) of the GDPR).
This reseach does not carry out automated decisions that have a significant impact on the research subjects.
In order to exercise the rights listed below, please contact the contact person for the research in section 3 of this Privacy Notice and tell us what rights you wish to exercise.
Your rights as a data subject
We will try to exercise your rights whenever possible. The suitability of your rights is affected, for example, by the legal basis on which your personal data is processed. We always assess the validity of the rights on a case-by-case basis. The contact person for the research will help you to implement your rights and will tell you about their applicability.
Your rights under the GDPR are:
In scientific research, there may be a deviation from a right, for example, if the execution of your right would endanger the entire research. For example, often it may not be possible to delete all of your data afterwards if they are already collected and included in the research, but this does not affect your right to suspend participation in the research.
More information about your rights in different situations can be found on the website of the Office of the Data Protection Ombudsman: https://tietosuoja.fi/en/what-rights-do-data-subjects-have-in-different-situations.
Right to appeal
If you feel that your personal data has been processed incorrectly, you can always contact the data protection officer of the data controller, whose contact details can be found in section 4 of this Privacy Notice.
You also have the right to lodge a complaint with the supervisory authority, i.e. the Office of the Data Protection Ombudsman, if you consider that the processing of your personal data has been in breach of the applicable data protection legislation.
Contact details of the Office of the Data Protection Ombudsman:
Office of the Data Protection Ombudsman
https://tietosuoja.fi/ilmoitus-tietosuojavaltuutetulle
Visiting address: Lintulahdenkuja 4, 00530 Helsinki
Postal address: P.O. Box 800, 00531 Helsinki
Switchboard: 029 56 66700
E-mail: tietosuoja(at)om.fi