Practical instructions at HiLIFE for the exceptional situation

19.3.2020
On this page you will find the latest practical guidance from HiLIFE to staff and students on the coronavirus situation. This guidance is updated as required.   

This website has been updated on 3 December 2020 at 15.34: Remote work.

Please note that this guidance does not replace the University's general Covid-19 guidelines and you should follow the latest information about the coronavirus situation at the UH available here:  

The coronavirus management team of the University of Helsinki has made decisions aimed at preventing the spread of the virus in the University community. The decisions are valid from 30 November 2020 to 10 January 2021:

  • The Uni­versity’s premises are closed until 10 Janu­ary 2021. With the exception of the Kaisa House library, Helsinki University Library locations are closed until 10 Janu­ary 2021. Mu­seums and UniS­port closed un­til 20 Decem­ber 2020.
  • Necessary teaching and examination sessions will be held with permission by HiLIFE Covid-19 team (details below). Self-access facilities are closed until 10 January 2021.
  • Teaching, supervision, guidance, and examinations will, as a rule, continue to be provided remotely in spring term 2021. 
  • Whenever possible, all work (including research) must be completed remotely. 
  • Wearing a protective face mask is required on University premises, unless there are no other people present.
  • No events or gatherings will be held on University premises. For PhD examinations see the relevant section below. 

Research 

Masks and gloves

  • Wearing a protective face mask is required on University premises, unless there are no other people present.
  • Gloves should be used at work-related tasks that require them in normal circumstances. Please ensure you follow guidelines on hygiene practices when using all shared equipment even if you use gloves.  

  • Please direct any queries to your line manager or supervisor. 

External competed research funding

  • Many funding agencies are flexible regarding the use and reporting of the grants during this exceptional situation. Follow funding agency websites for their specific instructions and policies.  

  • Please note that host units are not able to provide funding to cover potential gaps caused by extensions and it is the PIs’ responsibility to make sure s/he has other funding to cover gaps.  
  • Contact your project accountant and inform your operative unit before applying for a no cost extension for your project.  

Recruitment permissions procedure 

  • UH has introduced changes to the recruitment permission procedure. 
  • Under the new procedure, as a rule, no new employees will be hired for terms lasting less than six months, while those lasting under one year are also on an exception-only basis. The Director of HiLIFE can however grant a recruitment permission for a short-term employment contract if he receives reasonable grounds for this from a supervisor or a project leader.   

Studying, teaching and supervision 

Work and well-being 

A well-being survey was carried out in May and June to find out how the exceptional circumstances have affected work and wellbeing of the staff. Read more about the results of well-being at HiLIFE during COVID-19 on Flamma intranet.

HiLIFE Covid-19 team 

HiLIFE has a Covid-19 Management Team that monitors the situation, communicates with the University-level Crisis Management Team and makes decisions regarding special instructions at HiLIFE during the epidemic.  

HiLIFE Covid-19 team members are:  

  • Chair, Olli Silvennoinen 
  • Deputy Chair, Juha Huiskonen 
  • Eero Castren 
  • Mark Daly 
  • Pirjo Laakkonen 
  • Rose Thorogood 
  • Jonna Katajisto 
  • Katja Kivinen 
  • Campus heads of development: Kirsi Rauhala, Leo Pyymäki 
  • HR: Tiina Kärki 
  • Communications: Liina Nelimarkka, Elina Kirvesniemi, Mari Kaunisto 
  • Secretary: Maria Wells