Practical instructions at HiLIFE for the exceptional situation

19.3.2020
On this page you will find the latest practical guidance from HiLIFE to staff and students on the coronavirus situation. This guidance is updated as required.   

This website has been updated on 25 Sep 2020 at 15.00 (Work and well-being at HiLIFE during COVID-19, results of the survey)

Please note that this guidance does not replace the University's general Covid-19 guidelines and you should follow the latest information about the coronavirus situation at the UH available here:  

Research 

Masks and gloves

  • The University recommends the use of protective masks in work and study situations where safe social distancing cannot be followed (1-2 m in contacts over 15 mins, e.g. user guidance at infrastructures, customer contact, etc.)  
  • Gloves should be used at work-related tasks that require them in normal circumstances. Please ensure you follow guidelines on hygiene practices when using all shared equipment even if you use gloves.  

  • Please direct any queries to your line manager or supervisor. 

External competed research funding

  • Many funding agencies are flexible regarding the use and reporting of the grants during this exceptional situation. Follow funding agency websites for their specific instructions and policies.  

  • Please note that host units are not able to provide funding to cover potential gaps caused by extensions and it is the PIs’ responsibility to make sure s/he has other funding to cover gaps.  
  • Contact your project accountant and inform your operative unit before applying for a no cost extension for your project.  

Recruitment permissions procedure 

  • UH has introduced changes to the recruitment permission procedure. 
  • Under the new procedure, as a rule, no new employees will be hired for terms lasting less than six months, while those lasting under one year are also on an exception-only basis. The Director of HiLIFE can however grant a recruitment permission for a short-term employment contract if he receives reasonable grounds for this from a supervisor or a project leader.   

Studying, teaching and supervision 

Work and well-being 

A well-being survey was carried out in May and June to find out how the exceptional circumstances have affected work and wellbeing of the staff. Read more about the results of well-being at HiLIFE during COVID-19 on Flamma intranet.

HiLIFE Covid-19 team 

HiLIFE has a Covid-19 Management Team that monitors the situation, communicates with the University-level Crisis Management Team and makes decisions regarding special instructions at HiLIFE during the epidemic.  

HiLIFE Covid-19 team members are:  

  • Chair, Olli Silvennoinen 
  • Deputy Chair, Juha Huiskonen 
  • Marja Mikkola 
  • Eero Castren 
  • Mark Daly 
  • Pirjo Laakkonen 
  • Rose Thorogood 
  • Jonna Katajisto 
  • Katja Kivinen 
  • Campus heads of development: Kirsi Rauhala, Leo Pyymäki 
  • HR: Tiina Kärki 
  • Communications: Liina Nelimarkka, Anu Korhonen, Mari Kaunisto 
  • Secretary: Maria Wells