The progress of postgraduate students is monitored regularly. Each year, students who received their right to study six years earlier are screened. They are selected from the Student Register in January, and the University sends them an email on progress monitoring in February. Students selected for monitoring must submit an acceptable report to the Faculty to be able to register for attendance for the following academic year.
Based on the monitoring, students will be granted a three-year extension to their right to study, if necessary. Students who repeatedly request an extension must also submit updated plans to the Faculty according to the instructions given. No separate reminder of the conclusion of the extension is sent, but rather postgraduate students themselves must ensure that they submit the report by the deadline.
Monitored students must submit a two-part monitoring report to the Faculty’s education planning officer by the deadline of 16 April 2018:
- An electronic form, accompanied by the following plans:
- A postgraduate study plan (max. 1 page); must include a plan and timetable for the completion of the remaining studies. This plan is not necessary if all the doctoral studies are already completed.
- A research proposal; must comply with the instructions provided to postgraduate applicants. The recommended length of a proposal created for monitoring purposes is at most five pages.
PROCESSING OF MONITORING REPORTS
The Faculty will send the submitted plans and proposals to the disciplines for review. The Faculty’s postgraduate admissions board will decide on the approval of plans and proposals. All students who submitted a plan and a proposal will be informed of the decision by email in June 2018 at the latest. Approved plans and proposals will be valid for three years. Students whose plans or proposals are not approved can register as non-attending at the University.
For technical reasons, a monitoring letter is also sent to students who are about to complete their postgraduate degree, or who have submitted their doctoral dissertation for preliminary examination or Licentiate thesis for examination. This letter requires no action on the part of such students. While the Faculty may compile a list of such students, they are nevertheless requested to contact educational planning officer to avoid any doubt.
The registration block is always lifted if the monitored student submits or has submitted to the Faculty his or her dissertation for preliminary examination or Licentiate thesis for examination.
For queries concerning the content of the requested plans, please contact your supervisor.
General and administration questions about the monitoring procedure: firstname.lastname@example.org
WHAT IF I HAVE NOT RECEIVED A LETTER?
Monitored students do not always receive a letter. This may occur for two reasons: they have not updated their address details or they have forgotten to register for attendance or non-attendance. If you did not receive information about monitoring in time, you can still submit your study plan to the Faculty.
Students who have previously been granted an extension will not receive a separate reminder letter when the extension is about to end.
GRANTING A NEW EXTENSION
A new extension can be granted if the applicant can demonstrate that his or her research clearly progressed during the previous period.