Late arrival checklist for exchange students

Arriving after the Welcome fair means that you have to be independent in taking care of the practical arrangements. The International Exchange Services team will help you and you can get the contact details of your tutor by contacting your Faculty's Tutor Coordinator. Your arrival in Helsinki will be smoother if you have taken care of  the user account application which you can find below. After arriving in Helsinki, please visit one of the Service Points of the Student Services for your certificates. Please note that the Service Point, which is specialised in questions related to your host faculty, is the place where to go for Learning Agreement signatures (during the International Exchange Services’ office hours). You can print this check list as a pdf here

  1. Upload an application for user account at IT HELPDESK
  2. Fill in the form carefully, sign it and return as a scanned copy to the address studentexchange@helsinki.fi  one month before arrival at the latest (if possible). Kindly write "User accounts" in the subject field. You should mention studentexchange@helsinki.fi as a contact person in the form.  We will fill in your student number after we have received the form. Student number is also listed on your Certificate of Student Status, which you can pick up after your arrival (see below)
  3. You will receive an e-mail when your new access rights are ready for use; please read instruction carefully
  4. Activate your new access rights by using the password reset tool (instructions for using the reset tool >>)
  5. Alternatively, you can activate your access rights by using the ID Point service.
  6. There are Computer Stations on all campuses.
  1. If you have an Arrival Certificate from your home University (some Erasmus exchange students), you can give it to the International Exchange Services or the Student Services to be signed.
  2. Your home University has given you a form for this, if they have an arrival certificate. This is not a form from the University of Helsinki.
  1. Receive your University of Helsinki’s Certificate of Student Status from the Student Services. The certificate includes your student number.
  2. Have an ID with you.
  3. You can use this certificate to prove your student status at e.g. the student cafeteria.
  • If you want to join the Student Union, you will need a certificate for joining late. You can get the certificate for joining the Student Union from the International Exchange Services or the Student Services. If you want to join the Student Union, you have to do it within five days of arrival, by bringing the late arrival form and paying the Student Union Fee at the Student Union, street address: Mannerheimintie 5 A. If you have paid the fee in advance, show the receipt at the Student Services.
  1. If you have joined the Student Union, you can apply for a Student Card online, www.myfrank.fi/en  or at the Student Union office.
  2. You need your student number, it is listed on your Certificate of Student Status.
  3. The student card is available to Student Union members only.
  1. You can get the certificate from the International Exchange Services or the Student Services.
  2. Go to HSL Travel Card office. Customer Services at Rautatientori (Central Railway Station) Metro Station, Itäkeskus Metro Station and in Pasila https://www.hsl.fi/en/customer-service.
  3. Have an ID with you.
  4. Journey planner: http://www.reittiopas.fi/en/
  1. Contact the teacher and ask if you can join the course. Name of the responsible teacher can be found in Weboodi / course search.
  2. If the registration for a course has not ended, please register at Weboodi as soon as possible, you will need your computer user account for this.
  1. If you are an EU citizen staying in Finland for more than 90 days, register at the Finnish Immigration Service: Detailed information can be found on the New Students website. When you register at the Finnish Immigration Service, please ask them for a Finnish personal identity code, which is compulsory to have. After you have received a Finnish personal identity code, please inform Student Services about it, so that it can be used at the University of Helsinki. Student Services will update your Finnish personal identity code to UH databases.
  2. If you come from the Nordic countries or from outside EU or your stay lasts less than 90 days, you can visit the local register office (maistraatti) and ask to be registered in the Finnish Population Information System. More information is available on the website of the Register Office (maistraatti). By doing so, you will receive a Finnish personal identity code, which is compulsory for you. After you have received a Finnish personal identity code, please inform Student Services about it. Student Services will update your Finnish personal identity code to UH databases. If you are from outside EU, and your Finnish personal identity code is written on your residence permit card, you do not need to visit the local register office.
    More information is available on the website of the Register Office (maistraatti).

Please update your Finnish address and phone number in weboodi. Weboodi user instructions can be foudn here.