Here you can find plenty of information relevant for all doctoral candidates. If you feel something is missing or find a link that does not work, please contact the coordinator.
Travel grants and more important information for doctoral candidates
The new degree structure applies to everyone who gain their study right after 1.8.2017. Doctoral candidates who have received their study right before this date have the option to graduate based on either the new or the old degree structure until end of July 2020. From 1.8.2020 onwards everyone will follow the new degree structure. More information on the transition period is available in Flamma.
KLTO degree structure from August 1, 2017 onwards:
- Doctoral thesis research work
- Scientific content training (30 ECTS)
* Metodology and substance training
* National (max. 8 ECTS) and international (max. 14 ECTS) scientific activities
* Research ethics (min. 1 ECTS)
- Transferable skills (10 ECTS)
In addition, the new KLTO degree structure requires the following:
- personal study plan (0 ECTS)
- annual thesis committee meetings and reports (0 ECTS)
E-forms for Transferring to the new degree requirements:
CURRICULA AND TRANSITION GUIDELINES FOR THE DOCTORAL PROGRAMMES
In connection with the Big Wheel degree reform at the University of Helsinki, decision-making concerning the content of doctoral education is transferred to the curricula of the doctoral programmes. Students who obtained the right to study before 1 August 2017 can complete their degree in accordance with the old degree requirements by 31 July 2020. Starting on 1 August 2020, all doctoral candidates must complete their studies in accordance with the new, doctoral programme-specific degree requirements. Doctoral candidates can also choose to transfer to the new degree system earlier.
All doctoral candidates who are not likely to complete their degree by 31 July 2020 are recommended to transfer to the new degree programmes. Doctoral candidates who have completed studies that will expire before the transition deadline are not recommended to transfer to the new degree system. In accordance with the Rector’s decision, studies completed under the new doctoral programme-specific requirements may not include studies completed over ten years ago. Doctoral candidates who transfer to the new degree programmes must complete their degree in accordance with the guidelines for the new degrees and studies that enter into force on 1 August 2017. Doctoral candidates, who wish to complete their degree in accordance with the new degree requirements, must transfer before beginning the preliminary examination process of their dissertation.
Because the transition period to the new doctoral programmes is quite long, doctoral candidates are encouraged to make an unhurried transition. Before deciding to transfer, doctoral candidates must carefully read the curriculum and equivalence table of their doctoral programme (WebOodi) as well as any decisions regarding the transfer. Moreover, doctoral candidates are advised to check which studies they must complete in accordance with the new degree requirements before they can submit their dissertation for preliminary examination. It is also useful to consult one’s supervisor and/or coordinating professor and, if necessary, advisory committee about transferring to the new degree system.
Doctoral candidates can transfer to the new degree system by submitting a notice. The binding notice of transferring is given by using an e-form. NB! Doctoral candidates who have transferred to a new degree programme cannot return to the old degree structure.
What will change?
Below, we have listed the primary changes in doctoral education based on the doctoral programme-specific curricula launched on 1 August 2017:
- A doctoral degree comprises a dissertation and 40 credits of studies divided into substance-specific studies (30 cr) and general transferable skills studies (10 cr). However, the teaching provided by the doctoral programmes is equally available to students in the old and new degree system. Doctoral candidates do not need to have their old studies recognised in the new system or change the registration method of their studies. After Doctoral candidates have completed all their studies, the credits are included in the new modules.
- Studies completed in accordance with the new doctoral programme-specific requirements may not include studies completed over ten years ago. This applies to all studies. Related calculations are based on the date the studies were completed or the date the last course included in the relevant study module was completed. Moreover, degree programmes may impose shorter validity periods on the studies included in the study modules they offer.
- Studies used for a prior first- or second-cycle degree at a university or a university of applied sciences may not be incorporated into a doctoral degree completed at the University of Helsinki. Doctoral candidates must consult their supervisor regarding the recognition of other prior learning.
- For doctoral candidates who complete their degree in accordance with a doctoral programme-specific curriculum, the scope of the studies specified in the degree diploma is restricted to the statutory scope of the degree increased by 10%. However, any studies completed at the University of Helsinki that are not included in the degree are specified in the study transcript. NB! However, doctoral candidates who obtained the right to study before 1 August 2017 and transfer to the new degree system can use all the studies they have completed up to the moment of the transfer.
The doctoral programme-specific requirements and study equivalence tables are available on the websites of the doctoral programmes and in the course catalogues in WebOodi. Doctoral candidates must also read the transfer rules available on Flamma here. Please submit any further questions to your Faculty.
The doctoral candidate, the supervisor(s) and at least two external experts together form the doctoral candidate’s thesis committee. The external experts nominated by the doctoral candidate and the supervisor(s) are expected to have the academic competence to assess the progress of the doctoral candidate’s thesis project. At least one expert must hold the qualifications of a docent, but the minimum requirement is a doctoral degree. The thesis committee members must be approved by both the Doctoral Programme in Clinical Research and the Faculty of Medicine.
THESIS COMMITTEE MEMBERS
The primary goal of the thesis committee is to monitor the progress of the doctoral candidate’s research project and formal studies. The selected thesis committee members should ideally be independent researchers committed to supporting the doctoral candidate in both scientific as well as other issues related to obtaining the doctoral degree. The appointed members cannot be close collaborators (shared research projects or grants within the last 3 years) of the thesis supervisor. The thesis committee members are expected to work independently of the thesis supervisor.
Thesis committee members can be affiliated with either domestic or international a) universities b) independent and/or sector research institutes c) clinics. A thesis committee member may also represent a local research program. If both thesis committee members are local, then one must be from a different department, clinic or institute than the doctoral candidate and the thesis supervisor. At least one of the external members should be a licensed physician or dentist if the doctoral candidate has a background in clinical medicine.
THESIS COMMITTEE MEETINGS & FOLLOW-UP
The thesis committee evaluates the progress of the thesis project annually and gives feedback on the doctoral candidates personal study plan. The doctoral candidate is expected to send an updated progress report to the thesis committee members prior to the annual meeting. During the meeting the doctoral candidate presents the current status and future plans of the thesis project the thesis committee members assess the progress and make suggestions on further studies. The doctoral candidate is expected to submit a progress report to the doctoral programme after the annual thesis committee meeting.
The aim of annual follow-up is to ensure that the:
- Research plan is appropriately updated.
- Project is scientifically sound and well formulated.
- Doctoral candidate’s formal training support the transition to an independent researcher.
- Doctoral candidate graduates within the intended timeframe.
The doctoral candidate revises the follow-up report based on the feedback at the meeting, and submits the revised report to the Doctoral Programme in Clinical Research using the electronic reporting form. Doctoral candidates can save a partially completed form and continue later by providing an email address in the ‘partial submission’ section at the end of the form. A report with only a short description of the status of the thesis project is required if the doctoral candidate has concentrated on specialist training or is on e.g. maternity leave. The deadline for the annual follow-up report is January, 31.
The Doctoral Programme in Clinical Research (KLTO) receives operational funds from the Doctoral School in Health Science. The below outlined travel grants are dependent on the annual funding and the economics permitting this support. The travel grants available via KLTO are:
- Chancellor´s travel grants (fixed call periods) for atttending international meetings or courses relevant to the research topic
- KLTO travel grants (ongoing application) for research visits abroad, and for participating in scientific courses and meetings in Finland
PLEASE NOTE! The travel grant recipients are expected to actively participate and present their posters/talks in local events (eg. Annual KLTO Science Day, Meilahti Science Fair etc.)
1. CHANCELLOR'S TRAVEL GRANT FOR DOCTORAL CANDIDATES IN KLTO
The call is open from February 1, at 8 am to February 21, at 3.45 pm, 2018.
Amount of the Chancellor´s travel grant
The Chancellor´s travel grant for KLTO doctoral candidates can be applied for travelling to international scientific conferences or practical courses. The annual travel grant per doctoral candidate for attending a scientific conference or a practical course is max. 800 € for a trip within Europe and 1500 € for a trip to a non-European country.
Use of the Chancellor´s travel grant
The Chancellor’s travel grant can be used to cover travel costs, such as transportation, accommodation and registrations fees.
Purpose the Chancellor´s travel grant
The Chancellor’s travel grant can be applied for attending an international conference or practical course. In the case of conferences either an oral or poster (1st author) presentation is required. The grant is allocated on the basis of the relevance of the course or meeting for the applicant.
The main criterion for receiving the Chancellor’s travel grant for attending an international meeting is a talk or a poster. Additional criteria include relevance of the meeting and successful submission of the previous year’s progress report (not applicable for first year doctoral candidates).
- The grant can be awarded only to applicants of the doctoral programme who have registered at UH for the academic year 2017-2018.
- Doctoral candidates in the Doctoral Programme in Clinical Research can receive a maximum one Chancellor´s travel grant per year
- The grant cannot be applied for a trip that has already been completed.
- If there are no special grounds, the travel grant has to be used for the travel for which it has been applied, and for which it has been awarded. The travels are made following the University of Helsinki instructions for travel. Detailed travel instructions can be found in Flamma.
All applications for the call period will be reviewed after the deadline. Please note, that late submissions will not be considered.
Applications via e-form at https://elomake.helsinki.fi/lomakkeet/69813/lomake.html
2. KLTO TRAVEL GRANTS FOR INTERNATIONAL RESEARCH VISITS – ongoing application
The KLTO travel grant for research visits provides support for international visits of varying lengths (e.g. 2 weeks - 6 months). The amount of support depends on the length of the stay and the destination and is max. 1500 €. The travel grant can be used to cover travel costs, such as transportation and accommodation.
Potential grantees are asked to supplement the application with a letter of invitation. Please send the document by e-mail to clinical-office(at)helsinki.fi. For research visits emphasis is given to the benefit of the visit for the progress of the thesis work.
Note that all travel grants awarded by KLTO are subjected to budgetary limitations and can only be allocated to registered doctoral candidates.
3. KLTO TRAVEL GRANTS FOR PARTICIPATING IN SCIENTIFIC COURSES AND MEETINGS IN FINLAND - ongoing application
KLTO is an active partner in the National Doctoral Training Network in Clinical Medicine formed by the doctoral programmes at the Universities of Helsinki, Eastern Finland (Kuopio), Oulu, Tampere and Turku. Doctoral candidates enrolled in the Doctoral Programme in Clinical Research at the University of Helsinki may apply for a travel grant to participate in courses organized by the National Doctoral Training Network in Clinical Medicine. In addition, the travel grants can be applied to participate in other scientific courses and meetings in Finland. Please note, the main criterion for receiving the KLTO travel grant for attending a national meeting is a talk or a poster.
The application should clearly indicate how the course/meeting benefits the doctoral candidate and the progress of the thesis work. The application should also include the dates and reasons of the travel and an estimation of the travel expenses (transportation and accommodation). The travel grant applications are awarded on case by case basis by the director of the doctoral programme. The travel expenses (max. 500 €) are paid according to actual expenses (original receipts are required) and may be claimed after the trip.
Note that all travel grants awarded by KLTO are subjected to budgetary limitations and can only be allocated to registered doctoral candidates.
The Doctoral Programme in Biomedicine at the University of Helsinki produces 14-20 theses annually. The primary faculty for dissertations is the Faculty of Medicine, University of Helsinki. Starting from June 2014 theses of the Doctoral Programme in Biomedicine are published in DSHealth dissertation series "Dissertationes Scholae Doctoralis Ad Sanitatem Investigandam Universitatis Helsinkiensis". More information at DSHealth web pages.
Search from the E-Thesis