Financial support for doctoral candidates

Call for applications for UH funded doctoral candidate positions is open in September 2018.

The University of Helsinki doctoral programmes invites applications for doctoral candidate positions for a 1–4 year period starting from 1.1.2019. The duration of the employment contract depends on the phase of the appointee´s thesis.

The duties of a doctoral candidate are to work on his or her own doctoral thesis and to complete his or her postgraduate studies. The duties can include also teaching and other tasks. Teaching tasks can account for up to 5 % of the annual working time.

The appointee must obtain the right to pursue a doctoral degree at the University of Helsinki by the start of the appointment. The appointee must hold a second-cycle degree (e.g. master’s degree or equivalent ) and have a research proposal approved by the doctoral programme. Other requirements include the ability and motivation, as demonstrated through previous degree studies or otherwise, to pursue postgraduate studies and a doctoral degree according to the study plan and research proposal.

The salary is based on levels 2–4 of the job requirement scheme for teaching and research personnel in the salary system of Finnish universities. In addition, the appointee shall be paid a salary component based on personal work performance. The salary is EUR 2051–3100 per month, depending on the appointee’s qualifications and experience. The appointment starts with a probationary period of four months.

For further information on the doctoral student positions, please contact coordinators of the doctoral programmes.

The Doctoral School in Environmental, Food and Biological sciences (YEB) opened a call for short research visits (1-3 months). The call was directed to doctoral students of YEB and primarily for visits abroad. The purpose is to promote networking and strengthen international co-operation in research.

Application time: April 16 – May 15, 2018 at 16:00.

The application should include

Obligatory attachments:

  1. Research plan: applies only to the research plan for this research visit. Maximum 2 pages.
  2. Letter of invitation from the receiving research institute
  3. Funding plan with a signature from the host organization, including travel costs, accommodation, and research costs. YEB will cover the travel costs (flights in economic class), costs of accommodation, and 50% of the research costs abroad. However, the maximum sum paid by YEB for research costs abroad is 2500 euro.

Decisions
Applications will be evaluated and ranked in the doctoral program of the student. Decisions on funding will be made by YEB latest at the end of May.

Important:

  • All doctoral students belonging to a doctoral program of YEB may apply the grant.
  • Discuss and make the work plan with your supervisor and the person(s) who you’ll work with in the receiving laboratory.
  • The materialized costs must be reimbursed from YEB before the end of year 2018. This means that your research visit should be completed before the end of 2018.
  • The cost reimbursement request must be accompanied with a short report (1-2 pages) explaining
    i) how useful you found the visit
    ii) how did the visit widen your international research network
    iii) your views on how to enhance international research collaboration
  • Daily allowances will not be paid. For lodging accommodation, see for example: www.aka.fi/fi/rahoitus/nain-haet/hakuohjeet/liikkuvuusapurahojen-ja--korvauksen-mitoitusohje-2014-15/liikkuvuus-suomesta/

Estimate and present your costs as detailed and realistically as possible in the application.

YEB will award travel costs based on careful consideration of the real costs which are properly outlined in the application. Any costs incurred which exceed this sum will not be covered by YEB. Specify in the plan what expenses the research institute you are going to pay for. Please mention, if you have some other funding available for your trip.

Travel grants are intended to support doctoral candidates’ foreign and domestic travel for academic purposes (doctoral courses, learning in other research groups or participating in scientific conferences, seminars or workshops).  All doctoral candidates belonging to a doctoral programme at the YEB doctoral school may apply for travel grants.

There are three application rounds/year for travel grants. Please note that in YEB doctoral school the three application times concern grants for attending courses, conferenses etc. abroad and in Finland. OBS: 10 days is maximum amount for daily allowances and accommodation paid by Doctoral School / Doctoral Programme!

APPLICATION ROUNDS AND ALLOWED TRAVEL TIME (in parenthesis) 2018

  • 15.–26.1. 2018 (allowed travel time: 26.1.–31.12.2018)
  • 2.–11.5.2018 (allowed travel time: 11.5. –31.12.2018)
  • 3.–14.9.2018 (allowed travel time: 14.9.2018–9.4.2019)

The application form can be found here.

It is not possible to submit an application after the application period has closed, and late applications will not be considered. The decision on the travel grant is made by your doctoral program.

When estimating the amount of travel grant, travel costs and accommodation expenses and participation fees should be taken into account. Estimate and present your costs as detailed and realistically as possible in the application. Certain types of costs (e.g. meals) will be covered by payment of a per diem allowance (applicants that are direct employees of the University) or reimbursement up to the amount of the per diem allowance (applicants that are not direct employees of the University). This is a fixed sum per day and should be considered in budgeting. No other funding will be provided for meals. If you are offered a meal (lunch or dinner), this needs to be mentioned when reporting the costs after the trip.  Visit the University of Helsinki travel instructions at Flamma intranet for the list of per diem allowances.

YEB will award travel costs based on careful consideration of the real costs which are properly outlined in the application. Any costs incurred which exceed this sum will not be covered by YEB. Please mention, if you have some other funding available for your trip. Funding may only be applied for one trip, and travel must be completed typically within six months of the decision. THE GRANT CANNOT BE APPLIED FOR A TRIP THAT HAS ALREADY BEEN COMPLETED. Mainly the annual funding for travel grants is maximally 1000 EUR for a European trip and 1500 EUR for a non-European trip per doctoral candidate.

Applications are submitted online through an electronic application form. Applications do not include attachments. Direct the application to your doctoral programme by choosing it in the application page.

If the travel grant has been paid as a grant, a short travel report is required by YEB doctoral school. The purpose of this report is to assess the real travel costs and to get some feedback from doctoral candidates. Remember to hold on to all the receipts, ticket stubs, etc. Please note, that if you are not an employee of the University of Helsinki, you have to take care of your own travel insurance.

When you have received a positive decision, please read the payment instructions carefully!

Further information on the call is available by email anita.tienhaara(at)helsinki.fi

The dissertation completion grant is intended for the work required on a dissertation manuscript before it is submitted for preliminary examination. Dissertation completion grants may be awarded to doctoral students who have been admitted to pursue a doctoral degree by the University of Helsinki and are completing the degree at the University of Helsinki, and who belong to one of the doctoral programmes of the University of Helsinki. The doctoral student and his or her supervisor must together apply for the grant.

Applications may be submitted throughout the year. They must be submitted well in advance of the beginning of the intended grant period, typically about two months beforehand so that a
decision on the grant can be made in time. There may be delays in processing the applications particularly during the summer and at the turn of the year.

The completed application form and its enclosures must be submitted to the Registry of the University (address: University of Helsinki / Registry and Central Archives, P.O. Box 3, 00014 University of Helsinki).

Applications are processed by the doctoral school that includes the doctoral programme the dissertation author belongs to. The decision on awarding the grant is made by the director of the doctoral school.

Please submit your application well in advance of the beginning of the intended grant period.

Application instructions

BREAK 12.-29.7. & 3.-13.9.2018

The best forum to publish your doctoral thesis

The doctoral candidates of YEB (Doctoral School in Environmental, Food and Biological Sciences) are priviledged to publish their doctoral thesis in the YEB series 'Dissertationes Schola Doctoralis Scientiae Circumiectalis, Alimentariae, Biologicae'.

A dedicated staff member will assist doctoral candidates in YEB with the cover design of the doctoral thesis and all other practical matters regarding the publication of the thesis.

See the example of the cover layout
Word-template for the doctoral thesis

To publish your doctoral thesis in the series:

1. Please provide the following information via e-form

  • Your name
  • Your affiliation(s)  to be printed on the cover page
  • The name and affiliation of your doctoral thesis supervisor(s)
  • Title of your doctoral thesis
  • Bibliographic information of the original articles in your doctoral thesis (title, journal, year, vol, pages, and authors including their affiliations)
  • Time table for publishing: When do you need to have your doctoral thesis published? Does the doctoral thesis already have the printing permit? Date of the public defense if it is already fixed
  • The number of years you worked on your doctoral thesis (net time)
  • Your age  at the time of the public defense
  • Your current academic degree

2. Contact Anita Tienhaara, email anita.tienhaara(at)helsinki.fi, to

  • Design a personalized layout for your thesis cover
  • Receive a specific serial number for your doctoral thesis
  • Receive detailed instructions on how to apply the ISBN no. and how to proceed
  • Receive the link to the calculator for the printing costs (the printing costs depend on the number of color pages, printed pages and number of copies of the thesis)

When the publication is available both in print and online publication, enter the following codes in both the printed and electronic version:      

  • ISSN 2342-5423 (Print)
  • ISSN 2342-5431 (Online)

3. Please note that

  • The size of the printed book is B5 (176 x 250)
  • You are free to choose any print house you wish
  • General instructions to publish your doctoral thesis are available at www.helsinki.fi/en/research/doctoral-education/welcome-to-the-public-examination
  • Importantly, the thesis book must be displayed for public viewing on the University's official notice board in the ground floor lobby of the Main Building (address: Fabianinkatu 33) for 5 days before the defense
  • The University of Helsinki support for dissertation printing costs, see Flamma link.

YEB wishes to have one printed copy of your doctoral thesis – please send it to Professor Jari Valkonen, Department of Agricultural Sciences, PO Box 27 (Latokartanonkaari 7), 00014 University of Helsinki.