Travel grants are intended to support doctoral candidates’ foreign and domestic travel for academic purposes (doctoral courses, learning in other research groups or participating in scientific conferences, seminars or workshops). All doctoral candidates belonging to a doctoral programme at the YEB doctoral school may apply for travel grants.
There are three application rounds/year for travel grants. Please note that in YEB doctoral school the three application times concern grants for attending courses, conferenses etc. abroad and in Finland. OBS: 10 days is maximum amount for daily allowances and accommodation paid by Doctoral School / Doctoral Programme!
APPLICATION ROUNDS AND ALLOWED TRAVEL TIME (in parenthesis) 2019
- 15.–26.1. 2019 (allowed travel time: 26.1.–31.12.2019)
- 2.–11.5.2019 (allowed travel time: 11.5. –31.12.2019)
- 3.–14.9.2019 (allowed travel time: 14.9.2019–9.4.2020)
The application form can be found here.
It is not possible to submit an application after the application period has closed, and late applications will not be considered. The decision on the travel grant is made by your doctoral program.
When estimating the amount of travel grant, travel costs and accommodation expenses and participation fees should be taken into account. Estimate and present your costs as detailed and realistically as possible in the application. Certain types of costs (e.g. meals) will be covered by payment of a per diem allowance (applicants that are direct employees of the University) or reimbursement up to the amount of the per diem allowance (applicants that are not direct employees of the University). This is a fixed sum per day and should be considered in budgeting. No other funding will be provided for meals. If you are offered a meal (lunch or dinner), this needs to be mentioned when reporting the costs after the trip. Visit the University of Helsinki travel instructions at Flamma intranet for the list of per diem allowances.
YEB will award travel costs based on careful consideration of the real costs which are properly outlined in the application. Any costs incurred which exceed this sum will not be covered by YEB. Please mention, if you have some other funding available for your trip. Funding may only be applied for one trip, and travel must be completed typically within six months of the decision. THE GRANT CANNOT BE APPLIED FOR A TRIP THAT HAS ALREADY BEEN COMPLETED. Mainly the annual funding for travel grants is maximally 1000 EUR for a European trip and 1500 EUR for a non-European trip per doctoral candidate.
Applications are submitted online through an electronic application form. Applications do not include attachments. Direct the application to your doctoral programme by choosing it in the application page.
If the travel grant has been paid as a grant, a short travel report is required by YEB doctoral school. The purpose of this report is to assess the real travel costs and to get some feedback from doctoral candidates. Remember to hold on to all the receipts, ticket stubs, etc. Please note, that if you are not an employee of the University of Helsinki, you have to take care of your own travel insurance.
When you have received a positive decision, please read the payment instructions carefully!
Further information on the call is available by email anita.tienhaara(at)helsinki.fi