In EcoConjunctions research personal data is processed. The purpose of this privacy notice is to provide information about the personal data processed, where the personal data originates and how they are used in the investigation. At the end of the report, we will explain in more detail what rights you have in relation to your personal data.
Participation in the study and the provision of personal data is voluntary and you may at any time, including during the study, suspend your participation. The decision not to participate or suspend participation will not have any negative consequences for you.
We will study art-science collaborations in Finland, Singapore, Indonesia, and Japan to understand how they are created, organized, and received.
Our main goals are to:
We want to learn about the intentions, practices, and views of artists, scientists, curators, organizers, audience members, and other participants in these collaborations.
To do so, we will conduct anonymous surveys, interviews, focus group discussions, and participatory observation. All activities will involve only voluntary participants who provide informed consent.
To offer a more historical and diversified approach, we also use existing data from public art institutions and archives.
The processing of personal data is carried out by three researchers, each focusing on their own geographic area of study: the doctoral researcher collects and processes data on art–science collaborations in Finland; the postdoctoral researcher focuses on Japan; and the Principal Investigator works on both Indonesia and Singapore.
The data collected will be processed and analyzed solely by members of the research team. Personal data (e.g., names and contact information) collected will be anonymised, kept separate from the research data and coded from the beginning of the project. Personal information will not be included in any publication unless a participant explicitly requests that their art practices, comments, or statements be identified with them or it is needed for verification purposes.
Personal data is processed as part of scientific publications, such as journal articles, edited volumes, and doctoral dissertation at the University of Helsinki. The three researchers of the team are responsible for the day-to-day management of the material, such as anonymising the data, data accuracy, determining the retention periods and using appropriate systems and applications. The risks related to the processing are assessed in cooperation with the Principal Investigator. The University guides and supports the processing of personal data from planning to publishing the final work and provides the necessary infrastructure and tools for carrying out research.
University of Helsinki
Address: PL 4 (Yliopistonkatu 3), 00014 University of Helsinki
Contact person for research issues:
Name: Dr Minna Valjakka
Faculty/Department/Unit: Faculty of Arts / Department of Cultures / Art History
Address: Po. Box 59, 00014 University of Helsinki
Phone number: +358 2941 23733
Email address:
The data protection officer of the University of Helsinki can be contacted via the email address
No personal data is collected or included into anonymous surveys.
During the interviews, participatory observations, and focus group discussions, personal data collected from voluntary participants include:
The personal data collected is primarily obtained from the research subjects themselves with their informed consent.
In addition, some direct and indirect personal data—such as the names of artists, curators, and scientists, as well as existing documentation of art–science collaborations—are collected from public registers (e.g., library and museum archives), online sources (e.g., websites of art institutions, events, and projects), and occasionally from private collections (e.g., curator’s personal archive).
In this research, the following sensitive personal data are occasionally processed only if they are inherently related to the art-science collaborations: Race or ethnic origin, political opinions; religious or philosophical conviction.
Personal data is processed on the basis of the following Article 6(1) of the GDPR:
Task carried out in public interest: scientific or historical research or statistics (Article 4(3) of the Data Protection Act)
The processing of sensitive data in accordance with the General Data Protection Regulation is based on Article 9(2)(j) of the GDPR (processing is necessary for scientific research purposes) and Article 6(1)(7) of the GDPR (Article 9(1) of the GDPR does not apply to data processing for scientific research purposes).
Personal data is not transferred to people or organisations outside of the research group.
Data is not transferred outside the European Economic Area, it is only processed within the EU.
The personal data contained in the research material is processed and stored in a secure server (Umpio) so that only the three research team members who need them can access the data.
Data processed in information systems are protected by two-step authentication, passwords, access control and data encryption.
Manual material (e.g. surveys filled on paper) will be kept in a locked cabinet in the locked office of the research team to which only the appropriate persons have access to.
Processing of your direct identifications information:
The duration of the research project is four years (1 Sep 2024 – 31 August 2028). After five years of the end of the research the research data will be erased.
This research does not carry out automated-decisions that have a significant impact on the research subjects.
In order to exercise the rights listed below, please contact the contact person for the research in section 3 of this Privacy Notice and tell us what rights you wish to exercise.
We will try to exercise your rights whenever possible. The suitability of your rights is affected, for example, by the legal basis on which your personal data is processed. We always assess the validity of the rights on a case-by-case basis. The contact person for the research will help you to implement your rights and will tell you about their applicability.
Your rights under the GDPR are:
In scientific research, there may be a deviation from a right, for example, if the execution of your right would endanger the entire research. For example, often it may not be possible to delete all of your data afterwards if they are already collected and included in the research, but this does not affect your right to suspend participation in the research.
More information about your rights in different situations can be found on the website of the Office of the Data Protection Ombudsman:
If you feel that your personal data has been processed incorrectly, you can always contact the data protection officer of the data controller, whose contact details can be found in section 4 of this Privacy Notice.
You also have the right to lodge a complaint with the supervisory authority, i.e. the Office of the Data Protection Ombudsman, if you consider that the processing of your personal data has been in breach of the applicable data protection legislation.
Contact details of the Office of the Data Protection Ombudsman:
Office of the Data Protection Ombudsman
Visiting address: Lintulahdenkuja 4, 00530 Helsinki
Postal address: P.O. Box 800, 00531 Helsinki
Switchboard: 029 56 66700
E-mail: tietosuoja(at)om.fi