Coronavirus situation at the University of Helsinki

This page is updated with current information about the coronavirus situation at the University of Helsinki.

Last updated on March 27th 2 pm (The list of the university buildings open for goods deliveries and assistance ).

Updated 26 March

HR Services is preparing a document that will enable University staff residing outside the Uusimaa region to make essential trips between the Helsinki Metropolitan Area and their place of residence. In the case of students, this only applies to students in the Faculty of Medicine and the Faculty of Veterinary Medicine, as other students are not deemed to have compelling reasons to cross the regional border for their studies. Further information will be provided as soon as the relevant procedures and instructions are completed.

Ex­cep­tional situ­ation at the University of Helsinki due to coronavirus

The university acts responsibly and helps society in its efforts to battle the Corona COVID 19 epidemic. The University wants to ensure staff and student safety and at the same time enable everybody to continue their studies and research in these exceptional circumstances. Under the authority of the Rector, the Coronavirus Management Team will make necessary decisions required by the situation.

The University follows the recommendations and regulations of the Finnish State, the University Central Hospital (HUS) and the Finnish Institute for Health and Welfare (THL).

A pandemic planning committee is active at the University. The chair of the committee is Vice-Rector Tom Böhling.

Furthermore, a management group has been established on the University level in accordance with the University's preparedness plan for emergencies, tasked with managing and coordinating practical matters related to preventing the spread of the coronavirus, as well as making decisions pertaining to the issue. This group is chaired by Director of Administration Esa Hämäläinen.

The log of coronavirus crisis management team decisions can be found on the Flamma intranet. Flamma intranet access requires login with a university user name.

Read latest updates, symptoms caused by the coronavirus and ways to protect against it on the National Institute for Health and Welfare website: How to protect yourself against the Covid-19 -coronavirus.

The website also provides information to those arriving in Finland and instructions for people travelling in the epidemic area made by the the National Institute for Health and Welfare.

Residents of Helsinki can call the city’s telephone advice service on the telephone number (09) 310 10024 if they experience symptoms or want to ask for advice regarding the coronavirus.

A national coronavirus helpline has been established and can be contacted free of charge by calling 02 9553 5535. The helpline is open on weekdays from 8.00 to 21.00 and on Saturdays from 9.00 to 15.00. The service is available in Finnish, Swedish and English. The helpline provides general information about the coronavirus, not advice pertaining to health in general.

Impact of coronavirus on entrance examinations

Update 16 March: Preparations for entrance examinations are currently based on the principle of allowing a maximum of 500 people to be present in a given space. Plans are being made to organise entrance examinations in collaboration between universities.

The majority of entrance examinations for the University of Helsinki in spring 2020 will be held in the Messukeskus Expo and Convention Centre between 18 and 29 May 2020 (in Finnish only). Close to 20,000 applicants will be taking an entrance examination. The outbreak of coronavirus in Europe has raised concerns as to its effects on entrance examinations.

Based on current knowledge, arrangements related to entrance examinations are proceeding as usual, while guidance and advice services will continue as usual.

According to current knowledge, entrance examinations will be held as planned. The University of Helsinki actively monitors the coronavirus situation and prepares for any potential changes in operations required by the virus. As many entrance examinations are organised jointly by several universities, these universities collaborate in taking the necessary steps in preparing for the situation.

Universities follow the instructions provided by the authorities in this matter.

Updated 27 March 2 pm. The list of the university buildings open for goods deliveries and assistance has been updated.

On 17 March 2020, the Regional State Administrative Agencies issued decisions to close educational institutions and ban public gatherings and events of more than 10 attendees. The purpose of these measures is to curb the epidemic caused by the new coronavirus.

University buildings are closed

As a rule, University buildings are closed for the duration of the exceptional circumstances. Visits to the University premises are allowed only for the performance of necessary work. Please see the section ’Telecommuting, working hours, leave, working on the University premises’ under the heading ’For staff members’.

Services supporting distance teaching (for example, Examinarium facilities, video communications facilities and UniTube studios) are available for use on weekdays between 8.00 and 16.00.

No visitors will be allowed in the locked premises.

More information on buildings

Some of the buildings will keep their main entrance open for goods deliveries and assistance, but for a shorter period than normal. These buildings are:

City Centre Campus

  • Helsinki Normal Lyceum (Ratakatu 6): Based on the teaching arranged
  • Porthania (Yliopistonkatu 3): Mon–Fri 8.00–18.00

Kumpula Campus

  • Chemicum (A. I. Virtasen aukio 1): Mon–Fri 8.00–18.00

Meilahti Campus

  • Biomedicum I (Haartmaninkatu 8): Mon–Fri 8.00–18.00
  • Biomedicum II U (Tukholmankatu 8): Mon–Fri 8.00–16.00
  • Dental Clinic (Kytösuontie 9): Mon–Fri 7.30–18.00

Viikki Campus

  • Building A (Latokartanonkaari 9): Mon–Fri 8.00–18.00
  • Cultivator (Viikinkaari 6): 8.00–16.00
  • Viikki Teacher Training School (Kevätkatu 2): Based on the teaching arranged
  • Veterinary Teaching Hospital: 24/7

Other services

The University’s public attractions, such as Think Corner, the Natural History Museum, the Kaisaniemi Botanic Garden, the Helsinki University Museum and the UniSport facilities, will be closed from 18 March to 13 April 2020.

The borrowing of library resources required for teaching and research will be ensured. Further information will be provided on library websites. The National Library is closed, but efforts are being made to keep digital services running.

Pub­lic events

Planned public events at the University will be cancelled and no new events will be organised.

No more than 10 people are allowed to be present in teaching sessions and other events at the University, including course examinations and public examinations of doctoral theses. Faculties will provide more detailed instructions on this matter.

Conferences

The conferences to be organised at the University of Helsinki in the spring and early summer will be cancelled. The University’s conference and events team has instructed conference organisers in matters related to the cancellation and postponement of events. If an organiser has not received an email or has questions, they should contact helsinkiuniconferences@helsinki.fi

Pub­lic ex­am­in­a­tions of doc­toral theses

If a public examination has been planned to take place in the coming months (March–May), doctoral candidates and their custos are asked to immediately be in touch with the doctoral student services of their home faculty. The primary recommendation is to reschedule the event to a later date. If rescheduling the event would cause unreasonable inconvenience to the doctoral candidate, a remote access event can be attempted so that the opponent will participate in the event long-distance. More information: Doctoral defences and corona virus situation

The University’s conference and events team will cooperate with faculties in coordinating the staggering of public examinations so that the necessary technical arrangements can be made.

Updated 23 March 1 pm. Information on UniTube studios added.

Students: More specific instructions can be found in Instructions for students.

In questions regarding teaching you can find information in Instructions for teaching.

In this section:

  • Contact teaching suspended
  • Instructions for studying and teaching
  • Transition period
  • Practical studies, traineeships and exchange studies
  • Fee-paying degree students
  • Compulsory attendance in teaching
  • Medical certificates required of students
  • Travel and visitors
  • Independent study
  • Public examinations of doctoral theses
  • Answers to questions about organizing teaching
  • After returning from abroad, telecommute for 14 days

Con­tact teach­ing sus­pen­ded from 18 March to 13 April 2020

The Finnish government has recommended that the facilities used by universities be closed down until 13 April 2020 and that contact teaching provided in such facilities be suspended. Teaching and supervision will be provided, to the greatest extent possible, by using alternative methods, such as distance learning, various digital learning environments and solutions and, where necessary, independent learning solutions.

In their preparations, universities must do their part to ensure the smooth provision of the necessary support services and online connections as well as sufficient guidance to students and staff. The government has recommended that public-sector employers instruct employees to telecommute if their work allows it. At the University of Helsinki, this will be ensured through agreements with supervisors.

In­struc­tions for study­ing and teach­ing

The University of Helsinki will provide remote teaching from 18 March to 13 April and recommends that the provision of remote teaching continue until the end of the spring term on 31 May 2020.

Some teaching may also have to be cancelled. If necessary, teaching periods may need to be extended if cancelled teaching is postponed to summer 2020. Faculties will make the necessary decisions on these matters and issue guidelines to degree programmes.

If imperative for an individual student’s graduation, faculties may issue instructions that derogate from those outlined above. In such cases, the safety of staff and students must be guaranteed through appropriate facility and hygiene arrangements and by ensuring that the upper limit of 10 people set for meetings is not exceeded.

The University will provide teachers with opportunities for distance teaching. Previously booked UniTube facilities can be used for distance teaching between 8am and 4pm. Think Corner can be booked for the online streaming of distance teaching. The University will strive to keep its electronic exam rooms (Examinarium facilities) open.

Student guidance and advice will be provided remotely.

Trans­ition period

The transition period associated with the reform of first- and second-cycle degrees will be extended so that the deadline for graduating in accordance with the old degree requirements is 18 December 2020.

The closing date of the education reform transition period for doctoral degrees has been amended. The last date for doctoral students to complete studies in accordance with the old degree requirements leading to a doctoral degree is 18 December 2020.

Possible changes to the transition period for doctoral students will be updated at a later date.

Prac­tical stud­ies, train­ee­ships and ex­change stud­ies

The Faculty of Medicine and the Faculty of Veterinary Medicine can use exceptional solutions to organise practical studies.

Teaching practices are cancelled. The implementation of other traineeships in Finland depends on the instructions of each employer. Traineeships can also be postponed or cancelled. University-funded traineeships outside Finland have been cancelled from 16 March to 31 May 2020. The University recommends that its exchange students return to Finland. Students can negotiate with their employer on the postponement of traineeship periods.

In all cases, the safety of staff and students must be guaranteed through appropriate facility and hygiene arrangements and by ensuring that the upper limit of 10 people set for meetings is not exceeded.

Fee-pay­ing de­gree stu­dents

Fee-paying degree students who are close to graduation can, if necessary, continue their studies in the autumn term so that delays in graduation do not place a financial burden on them.

Com­puls­ory at­tend­ance in teach­ing

Regulations concerning compulsory attendance in teaching are abolished. Degree programmes will decide on alternative procedures for teaching. The Faculty of Educational Sciences, the Faculty of Medicine and The Faculty of Veterinary Medicine may diverge from this provision. Students’ flexible progress must be promoted.

Med­ical cer­ti­fic­ates re­quired of stu­dents

As compulsory attendance in teaching no longer applies to students, they need not provide a medical certificate for a short-term absence. Students may now be absent due to illness for five days without a medical certificate.

Travel and vis­it­ors

Members of the University community may not make work- or study-related trips abroad.

It is recommended that work- or study-related travelling in Finland be avoided.

The University is not sending its students on exchange studies. However, University of Helsinki students currently on an exchange abroad will not be called home. Students returning from an exchange abroad will receive support so that if the exchange is interrupted the grant does not have to be returned. More information: Coronavirus and student exchanges

The University of Helsinki will not receive visitors from abroad, international students included.

In­de­pend­ent study

Students are urged to study at home and to avoid using shared study facilities at the University. The computer facilities at Aleksadria Learning Centre will be closed.

Pub­lic ex­am­in­a­tions of doc­toral theses

Read more about pub­lic ex­am­in­a­tions of doc­toral theses in Events-section.

Answers to questions about organizing teaching

What fa­cil­it­ies can be used to live stream lectures dur­ing the ex­cep­tional cir­cum­stances?

You can use the Unitube studios to live stream or record lectures. For information on the rooms available for this purpose, please read the Helpdesk instructions.

You can also use your own computer to create recordings. Instructions for creating recordings are available on the Instructions for Teaching website.

What should I take into ac­count when provid­ing dis­tance teach­ing or us­ing Zoom or Teams? Will the func­tion­ing of dis­tance teach­ing tools be mon­itored?

The capacity of Zoom is continuously being increased at the Nordic level to address the rapidly growing demand. On 17 March, University of Helsinki users of the Zoom platform were transferred to a cloud within the EU in order to increase available capacity for users.

The appropriate functioning of distance teaching tools will be monitored throughout the exceptional circumstances.

Not all contact teaching can or should be replaced by video streams. Other options, such as video and sound recordings, should also be used. Instructions for creating recordings are available on the Instructions for Teaching website. The instructions will be supplemented.

Where can I bor­row equip­ment (a cam­era and mi­cro­phone) for re­mote teach­ing or tele­com­mut­ing?

In case you need personal equipment, please contact helpdesk@helsinki.fi. Equipment can be ordered through Helpdesk, but your own organisation is in charge for the payment of the equipment. You need the wbs code for the paying organisation.

After re­turn­ing from abroad, tele­com­mute for 14 days

Members of the University community returning from abroad must telecommute for 14 days after their return. During this time, it is forbidden for them to study on the University premises.

Students affiliated with the Hospital District of Helsinki and Uusimaa (HUS) must observe the instructions issued by HUS as well as the specifications provided by the Faculty of Medicine. The dean of the Faculty of Veterinary Medicine will provide instructions for ensuring the operations of the Veterinary Teaching Hospital.

Updated 26 March, 10.20 am

The impact of coronavirus outbreak on research funding

Please see Research funding information on the Flamma intranet (requires login).

Research work on the University premises

As a rule, the University's staff will telecommute.

Working on the University premises is not allowed, unless the work in question has been identified by the relevant unit as necessary to be performed at this very moment and as requiring a presence on the premises. Faculties and independent institutes will report to the University their critical research, development and innovation activities that require staff to work on the University premises.

  • For more information, see Tele­com­mut­ing, working hours, leave, working on the university premises in the section For staff members

If necessary, research, distance teaching arrangements and related support activities may also be carried out in the University premises. More information in the section University buildings

Library resources for research

The borrowing of library resources required for teaching and research will be ensured. Further information will be provided on library websites. The National Library is closed, but efforts are being made to keep digital services running.

In this section:

  • Telecommuting, working hours, leave, working on the university premises
  • Travel and visitors
  • Uusimaa lock down
  • Falling ill and occupational health
  • Coronavirus and quarantine
  • Preparedness at the University
  • Other guidelines

Tele­com­mut­ing, working hours, leave, working on the university premises

Updated 24 March 9.35 am

The University com­munity will, as a rule, tele­com­mute at least un­til 13 April

  • Working on the University premises is not allowed, unless the work in question has been identified by the relevant unit as necessary to be performed at this very moment and as requiring a presence on the premises.
  • Staff must agree with their supervisors on the work duties to be performed remotely.
  • Work duties performed remotely may temporarily differ from regular work duties.

Work that can be per­formed on the University premises as an ex­cep­tion to the gen­eral guidelines

Faculties and independent institutes will report to the University their critical research, development and innovation activities that require staff to work on the University premises. Individual employees engaged in such activities may obtain permission from their supervisor to work on the University premises. Such employees may include

  • Researchers and auxiliary research staff when the continuity of research requires a physical presence at University facilities (e.g., experimental research which cannot be postponed)

Similarly, the critical duties of specialist and support staff which cannot be performed outside the University premises have been identified and reported to University management. Such employees may obtain permission from their supervisor to work on the University premises as necessary.

Staff may enter the University premises to attend to necessary work duties. All staff members should, however, carefully consider whether commuting to the workplace is necessary. Situations which may require this include the need to

  • Collect research or teaching material or to use the University’s equipment or network to prepare or implement distance teaching (For detailed instructions on teaching and examinations, see the Instructions for Teachers and Instructions for Students.)
  • Take temporary measures to ensure the continuity of long-term research
  • Attend a doctoral defence (more information on Instructions for students)
  • Perform work duties essential for the continuity of University operations which cannot be postponed, left undone or attended to remotely (such duties are separately specified in the list of critical duties) or it is imperative to access a local network or system necessary for the performance of a currently critical duty. Staff must agree separately on such duties with their supervisors.

Should staff need to share a University facility, the following must be observed:

  • Only a few, no more than ten, employees may be simultaneously present in the same room (laboratory safety requirements must also be considered).
  • Be mindful of hand hygiene, and keep a distance from your co-workers.
  • Do not enter the University premises if you are ill or experience even the slightest symptoms of a cold or the flu. If you start feeling ill while on the premises, leave immediately.
  • Be mindful of your safety when commuting, and choose to walk or ride your bike instead of using public transportation.
  • Keep your staff ID card with you.

In­struc­tions for tele­com­mut­ing from 18 March to 13 April 2020

As a rule, the University's staff will telecommute. If necessary, research, distance teaching arrangements and related support activities may also be carried out in the University premises. Specialist and support staff will use the University premises for work that cannot be performed while telecommuting.

For high-risk groups, solutions will be sought to minimise their exposure. They need not present a separate medical certificate.

See also instructions on University buildings

Ergonomics and telecommuting 

As a rule, members of the University community will work remotely, whenever possible, until 13 April. University staff will be provided with adequate tools and ergonomic aids for working at home when this is necessary for the performance of work duties or the health of the employees. Read more in our Flamma-intranet.

Shortage in VPN connections – use VPN only when needed

The university is currently experiencing a shortage of VPN connections due to the exceptional situation caused by the coronavirus epidemic. The University of Helsinki IT Center is currently increasing OpenVPN capacity and instructions will be available soon. More information: Instructions for remote working

Meetings of University organs and bodies 

Until further notice, the meetings of University bodies will, in the first instance, be held online. Email conferences are a secondary option in organising the meetings of University bodies. Data security must always be taken into consideration in the meeting arrangements.

After re­turn­ing from abroad, tele­com­mute for 14 days

Members of the University community returning from abroad must telecommute for 14 days after their return. During this time, it is forbidden for them to work or study on the University premises.

Employees and students affiliated with the Hospital District of Helsinki and Uusimaa (HUS) must observe the instructions issued by HUS as well as the specifications provided by the Faculty of Medicine. The dean of the Faculty of Veterinary Medicine will provide instructions for ensuring the operations of the Veterinary Teaching Hospital.

Can I tele­com­mute on a full-time basis?

The University is not making a full transition to remote work. Units heads may agree on flexible arrangements (including part-time solutions).

Employees may not independently decide to work from home, but must agree on this with their supervisor and unit head, while taking into consideration the suitability of their tasks and duties for telecommuting.

Grounds for this guideline: There are a multitude of positions at the University, and telecommuting on a full- or part-time basis is not a viable option for all of them.

The aim in the management of the current crisis is to make responsible decisions and to ensure the continuity of University operations. As the specialist and support staff plays a crucial role in ensuring the continuity of operations, it will not be appropriate for all members of staff to telecommute. Also worth noting is that the University’s remote connections are limited, and cannot accommodate the entire University community.

Teachers should consider whether they need to be present with regard to teaching arrangements and the provision of student guidance and supervision.

Telecommuting must be considered in the following cases:

  • An employee has returned from abroad.
  • An employee is in quarantine.
  • An employee’s family member is in quarantine.

Is tele­com­mut­ing re­quired if I have re­turned from a work-re­lated or hol­i­day trip from abroad?

All members of the University community who return from a trip abroad must telecommute for fourteen days after their return. During that time, it is forbidden for them to work or study on the University premises. If telecommuting is not possible, the employees in question must contact their supervisor to establish the situation.

Changes to flex­ible work­ing hours

Specialist and support staff can work more flexibly, on weekdays between 5.00 and 22.00. If necessary, they can also work on Saturdays until 18.00 and take a day off during the week. This will enable working in two shifts, if necessary. Working hours must be clocked in as usual.

Leave

Annual leave for 2019 must be taken by 31 May 2020 in accordance with regular leave instructions.

How will our work insurance work when we are telecommuting? 

The University of Helsinki does not have a separate insurance for telecommuting. When telecommuting, the statutory insurance only covers accidents that happen during the work period, not for example during lunch or other breaks.  

Main­tain a sense of com­munity

Telecommuting is a shared challenge for the whole University community. Everyone’s contribution is important to ensure the maintenance of a sense of community and collegiality in the new circumstances. We challenge everyone to share good ideas and practices and, for example, to create a virtual staff room that can be used to take breaks during the working day.

Travel and visitors

Has the University re­stric­ted travel or given any re­lated re­com­mend­a­tions?

The University of Helsinki has decided that for the time being, University staff and students are not allowed to make work- or study-related trips abroad. Travel in Finland should also be avoided. These restrictions are in force at least until the end of May.

Will the UH travel in­sur­ance cover can­cel­la­tions of work-re­lated trips?

The University’s travel insurance covers cancellations of trips to areas which the Ministry for Foreign Affairs of Finland classifies as areas where all travel should be avoided. This does not include areas which the Ministry classifies as areas where unnecessary travel should be avoided.

P&C Insurance Company Ltd If, the University’s travel insurance company, will not compensate for cancellations of trips to other areas due to coronavirus.

You should first claim compensation from your tour operator or the airline, and only then apply for compensation from the insurance company.

Cancelled trips to China and Hong Kong (incl. Macau) will be compensated, provided that the cancellation was made on or before 3 March 2020 and that the trip should have commenced no later than 31 March 2020.

In addition, cancelled trips to the northern Italian regions of Piedmont, Lombardy, Emilia-Romagna, Aosta Valley, Veneto and Marche will be compensated, provided that the trip is cancelled between 9 and 23 March 2020 and that the trip should have commenced no later than 9 April 2020.

If I have booked a conference trip and the conference is can­celled, who pays the ex­penses?

Primarily, reimbursement of the conference fee for the cancelled conference must be claimed from the conference organiser.

When cancelling or postponing a trip, you should contact the CWT travel agency, as they have booked the trip. If certain expenses have not been reimbursed after the above claims, any such costs will be covered by the University and allocated to the project which would have covered the trip expenses in the first place.

Are vis­it­ors wel­comed at the University as usual?

For the time being, the University of Helsinki will not receive visitors from abroad.

If University operations are carried out in the facilities of other organisations, they may have practices of their own that impose restrictions on, for example, visits. Particularly in Meilahti, special attention should be paid to the instructions provided by the Hospital District of Helsinki and Uusimaa.

Uusimaa lock down

Updated 26 March

HR Services is preparing a document that will enable University staff residing outside the Uusimaa region to make essential trips between the Helsinki Metropolitan Area and their place of residence. Further information will be provided as soon as the relevant procedures and instructions are completed.

Fall­ing ill and oc­cu­pa­tional health

Updated 26 March (flu symptoms)

Updated 25 March 12.00 noon (the whole section)

What should I do if I have symptoms of the flu?

If you experience any of the mild symptoms of a cold or the flu, such as a runny nose, a cough, a sore throat or a fever, you must stay at home until you have not experienced these symptoms for at least 24 hours. If you work in health care, you must stay at home for 48 hours after the symptoms have passed.

If you require medical care, seek treatment from your public healthcare provider. Helsinki residents can call the City of Helsinki helpline at 09 310 10024.

What should I do if I have been diagnosed with a coronavirus infection?

  • If you require treatment for your symptoms, seek help from your public healthcare provider.
  • You must obtain a medical certificate after being absent from work through illness for five days. Medical certificates are primarily issued via remote appointments with a doctor or nurse. Please call the Mehiläinen OmaTyöterveys service or contact the Digital Clinic (sites in Finnish).
  • Notify your supervisor immediately of your illness. Inform the head of human resources at your unit of your illness, or ask your supervisor to do so.
  • Report your absence in the SAP HR portal and submit a scanned medical certificate to Payroll Services (palkka@helsinki.fi).

The employer will pay your salary, and Payroll Services will apply for the relevant per diem allowance from Kela on your behalf.

If you need the listening support offered by occupational healthcare, this can be provided in the form of remote support. Contact the OmaTyöterveys channel (site in Finnish) either by calling 010 414 0777 or using the OmaMehiläinen app on a mobile device.

I don’t have any symp­toms, but I am wor­ried. Where can I get more infor­mation?

Check the latest updates as well as information on the symptoms of coronavirus and relevant protection measures on the Finnish Institute for Health and Welfare website: Coronavirus COVID-19.

The website also provides information to those travelling in the epidemic area and passengers arriving in Finland

Instructions (in Finnish only) have also been published by Mehiläinen, the University’s occupational health provider.

If you are anxious and worried about the situation, support is available from occupational healthcare. The Huolikulma chat is an easily approachable support channel for employees. Early dialogue-based support may prevent concerns from developing into bigger problems. The chat can be accessed in the Digital Clinic of the OmaMehiläinen application.

A national coronavirus helpline has been established and can be contacted free of charge by calling 02 9553 5535. The helpline is open on weekdays from 8.00 to 21.00 and on Saturdays from 9.00 to 15.00. The service is available in Finnish, Swedish and English. The helpline provides general information about the coronavirus, not advice pertaining to health in general.

Can I be ab­sent for more than three days without a med­ical cer­ti­fic­ate?

At the moment, you can, exceptionally, be absent from work for five days due to any illness without a medical certificate. This also applies to taking care of a sick child at home for five days.

If the illness continues after this, you must obtain a medical certificate from occupational healthcare. Medical certificates can only be issued to people who are ill, not to those without symptoms or for a period of self-isolation following a trip.

I must contact occupational healthcare in matters other than coronavirus. What should I do?

Book an appointment with an occupational health nurse through the online booking system. In this system, all bookings can be made for a phone consultation. In the field ‘Additional information’ specify that you wish to book a phone consultation, and the occupational health nurse will call you.

You can also send a message to your designated occupational health nurse or physician through the occupational healthcare tab (Työterveys) in OmaMehiläinen.

To book an appointment to any other health specialists, you must call the OmaTyöterveys number 010 414 0777. Remote consultation is preferred whenever possible.

Coronavirus and quar­ant­ine

What do I do if I am quar­ant­ined in Fin­land?

  • Notify your supervisor immediately of the quarantine and its estimated duration. Inform the head of human resources at your unit of your quarantine, or ask your supervisor to do so.
  • Apply for the sickness allowance paid on account of an infectious disease from Kela.
  • Submit a medical certificate within 14 days to Payroll Services and a notice of absence in the SAP HR portal. Specify the reason for your absence as ‘quarantine’.

If you are quarantined and need the listening support offered by occupational healthcare, this can be provided in the form of remote support. Contact the OmaTyöterveys channel either by calling 010 414 0777 or using the OmaMehiläinen app on a mobile device.

Your absence will be without pay. Kela can pay a sickness allowance on account of an infectious disease for the period of the employee’s absence from their work due to a quarantine. This allowance compensates for the loss of income incurred to the employee for the absence without pay.

If reasonable and possible in terms of duties and equipment, an agreement on telecommuting can be made with the supervisor. If telecommuting is possible only partially, the employee may apply for a part-time leave of absence in SAP HR and, to compensate for the loss of income, apply for a sickness allowance on account of an infectious disease from Kela.

Persons who record their working hours for externally funded projects must check whether their tasks in the project can be completed by telecommuting. Other tasks must be agreed on separately with the relevant unit director.

What if a family mem­ber is quar­ant­ined?

  • Notify your supervisor immediately of the quarantine and its estimated duration. Inform the head of human resources at your unit of the quarantine, or ask your supervisor to do so.
  • Agree on any potential absences, telecommuting and holiday arrangements.
  • If you agree on an absence, apply for a leave of absence in the SAP HR system.

Kela can pay a sickness allowance on account of an infectious disease to the parent of a child under 16 years of age who has been ordered to stay home to prevent the spread of an infectious disease, causing loss of earnings. Apply for the sickness allowance from Kela.

In conjunction with telecommuting, persons who record their working hours for externally funded projects must check whether the assigned project-related tasks can be completed by telecommuting.

What if I am quar­ant­ined abroad dur­ing work-re­lated or per­sonal travel?

  • Notify your supervisor immediately of the quarantine and its estimated duration. Your supervisor is responsible for informing the head of human resources at your unit of your absence and quarantine.
  • Agree on any potential absences, telecommuting and holiday arrangements.
  • If you agree on an absence, apply for a leave of absence in the SAP HR system.

Kela can pay a per diem allowance to persons in isolation or quarantine within the EU. A certificate of quarantine or isolation from a doctor authorised to order such restrictions in the country in question is required. Employees quarantined outside the EU are in a more complicated situation, for Kela apparently will not pay a per diem allowance for them.

Employees quarantined during a work-related trip will receive their normal salary during the quarantine (doctor’s certificates must be submitted to Payroll Services), in addition to which the employer will compensate any necessary costs incurred by the prolongation of the trip.

If reasonable and possible in terms of duties and equipment, an agreement on telecommuting can be made with the supervisor.

In the case of employees quarantined during a holiday trip, the absence will be considered an absence without pay, unless otherwise agreed. At the moment, in cases of employees quarantined abroad, agreements on part-time telecommuting or holidays can be made.

Persons who record their working hours for externally funded projects must check whether their tasks in the project can be completed by telecommuting. Other tasks must be agreed on separately with the relevant unit director.

Pre­pared­ness at the University

Is the University pre­pared for the spread of the coronavirus out­break?

A pandemic planning committee is active at the University. The chair of the committee is Vice-Rector Tom Böhling.

Furthermore, a management group has been established on the University level in accordance with the University's preparedness plan for emergencies, tasked with managing and coordinating practical matters related to preventing the spread of the coronavirus, as well as making decisions pertaining to the issue. This group is chaired by Director of Administration Esa Hämäläinen.

Other guidelines

Do not shake hands or touch oth­ers when greet­ing them

The University recommends that staff and students avoid shaking hands or kissing each other for now and to greet their colleagues and friends, for example, by nodding or waving from a distance.

Should mem­bers of the University com­munity take ex­traordin­ary meas­ures at the mo­ment?

We should all adhere to hygienic guidelines aimed at preventing the spread of influenza and other respiratory tract diseases.

You can protect yourself from viruses much like from other causes of respiratory tract infections. Above all, you must wash your hands thoroughly and cough in an appropriate manner.

Hands should be washed with soap and water for at least 20 seconds. Hands should be washed whenever coming indoors, before preparing or eating food, after using the toilet, after blowing your nose, coughing or sneezing, and after touching the same surfaces as someone who is sick with the flu.

In addition, you should avoid touching your eyes, nose or mouth unless you have just washed your hands. Hand sanitiser inactivates coronaviruses and other types of viruses.

If handwashing is not an option, hand sanitiser inactivates coronaviruses and other types of viruses.