The University of Helsinki monitors the study progress of postgraduate students six years from when they were granted the right to study. The University and its faculties carry out the monitoring and offer related guidance and supervision to support and promote the progress of postgraduate students and expedite degree completion.
In 2017 the monitoring will apply to students admitted to pursue postgraduate studies on or before 31 July 2011. Departments will provide the screened students with guidance and advice in order to establish the reasons for the delay in studies and to update supervisory arrangements and records on completed studies.
The Student Register will conduct the screening associated with the monitoring system in March and block those screened from registering as attending students for the following academic year. The students screened will receive a letter or email in late March, providing them with instructions for preparing the necessary plans, seeking guidance and registering for the academic year.
If you have already submitted your doctoral dissertation for preliminary examination, or will do so in the spring term of 2017, the registration block will be automatically lifted by the Faculty of Arts’ Postgraduate Student Services in conjunction with the submission of your dissertation.
If students do not complete their doctoral degree or submit their dissertation for preliminary examination before the end of the academic year, they must present their research plan and personal study plan according to the Faculty’s requirements and seek guidance to be able to register for attendance.
The research and study plans must be submitted to the Faculty's Postgraduate Student Services by 29 May 2017 for approval for up to three years at a time. Plans submitted after the deadline cannot be processed until August.
Updating a study plan submitted in conjunction with a previous round of monitoring
Postgraduate students who were granted an extension to register for attendance in conjunction with a previous round of monitoring (2007–2016) and whose study plan has expired or will expire after 31 July 2017, must update their postgraduate study plan and research plan to gain an extension to complete their dissertation and postgraduate studies. They must also submit a report on how their dissertation and postgraduate studies have progressed during the previously granted extension. An extension of the right to register as an attending student may be granted if the student’s dissertation and postgraduate studies have significantly progressed during the previous extension and the student’s department supports the approval of the student’s plans (Dean’s Decision of 12 Feb 2010). Updated plans must be submitted to the Faculty’s Postgraduate Student Services by 28 April 2017.
The disciplines’ staff provide guidance and advice to screened students. Consultation sessions should also include discussion on reasons for the delay in studies and means to improve the situation.
Incomplete plans will not be processed but returned to the student for completion. Should the plan be found unacceptable even after the student has supplemented it, the student will be informed of the reasons for the rejection. Students dissatisfied with such a decision may appeal to the Faculty. Should the appeal be rejected, the letter informing the student of this will be accompanied by instructions for appealing to the administrative court. A student whose study plan has been rejected may register for non-attendance at the University.
Criteria for the evaluation of research and postgraduate study plans
The research plan for the doctoral dissertation (maximum length 3 pages) must indicate the topic of the dissertation, its relevance for previous research, the materials and methods to be used, an outline of the content, and the present state of the research. The research plan and its scholarly significance will be assessed as a dissertation project. The postgraduate study plan must present the content of the studies, a timetable for studies to be completed as well as funding obtained for the research, if any. A personal postgraduate study plan may be in the form of a freely written statement or prepared using the form available through the link below.
The department will evaluate the feasibility of the research and study plan and its appropriateness against the postgraduate studies that the student has already completed. When evaluating the schedule, special attention will be paid to the fact that a full-time student should aim to complete the doctoral dissertation in about four years. Supervisors are expected to support their students in attaining this objective.