Electronically accepted documents

These instructions apply to you if you are applying to Master's programmes starting in autumn 2020.

The instructions for the next application round on 1 Dec 2020 – 15 Jan 2021 will be updated by 31 Oct 2020.

Electronic transcript services

We accept educational documents submitted electronically through certain international transcript services. When submitting your electronic educational documents through one of these services, please direct the document to the University of Helsinki using the email address masterenclosures@helsinki.fi as the contact address. Please refer to the services’ own instructions for more details on how to use each service.

Please note that if your educational documents are required in a sealed envelope according to a country-specific requirement, it is acceptable to submit the documents through an electronic transcript service instead.

List of accepted services:

If your institution uses a service not listed here, please contact us at masterenclosures@helsinki.fi and we will investigate whether we can accept your documents through this service as well. Please note that the University of Helsinki reserves the right to make the final decision on whether a service is accepted or not.

Verification service offered by the degree awarding institution

We accept electronic educational documents that can be verified using an electronic verification service offered by the degree awarding institution if: 

  • the service is located on the degree awarding institution's website OR, in case of third party services, the institution provides a link to the service on their website
  • the entire document can be verified using the service, i.e. the verification service must show the exact same content as the document you submitted.
    • If the service verifies only parts of the document, we do not accept the document as officially certified. Instead, submit an officially certified hard copy of the document.

Please note the following restrictions:

  • The institution’s email address is not accepted as an electronic verification service.
  • Regular PDF scans of educational documents are not accepted if the document cannot be verified using an electronic verification service on the institutions website.
  • Institutional verification services that require the University of Helsinki to download specific software, create a user account, or pay for the verification are not accepted.

Please also note that we cannot guarantee that we will accept verification services in languages other than English, Finnish or Swedish. If the electronic document verified by the service is not available in English, Finnish or Swedish, you must submit an official translation of the original document as well.

You may submit these enclosures as PDF files to the email address masterenclosures@helsinki.fi. Please note that we accept PDF files only. If your document is in any other format, it will not be accepted.

Name the documents in the format ”Last name, First name, name of the document.pdf” (e.g. “Smith, Jane, transcript of records.pdf”). Please make separate files of each document, i.e. do not combine multiple documents into one file. If the document contains multiple pages, please submit the entire document as a single file and make sure that all pages of the document are included.

The University of Helsinki reserves the right to evaluate each electronic document and verification service case by case. If we cannot verify the required information, you must submit the document as an officially certified paper copy following the general instructions.

Enclosures that are not required as officially certified copies

Some enclosures do not have to be submitted as officially certified copies. These are:

  • copy of your passport
  • diploma supplement, if you have also submitted a transcript of records
  • certain language test results (please check the instructions for your specific language test result here: Proving language skills in English)

You may submit these enclosures as PDF files to the address masterenclosures@helsinki.fi. Please note that we accept PDF files only. If your document is in any other format, it will not be accepted.

Please name the documents in the format ”Last name, First name, name of the document.pdf” (e.g. “Smith, Jane, diploma supplement.pdf”). Please make separate files of each document, do not combine multiple documents into one file. If the document contains multiple pages, please submit the entire document as a single file and make sure that all pages of the document are included.

Email security

The University of Helsinki stores all application enclosures and data in a secure manner. Kindly note, however, that enclosures sent over regular email are not transmitted in an encrypted format and may be compromised. The University of Helsinki is not responsible for the encryption of the transmission of regular emails. Sending enclosures by regular email is done at the applicant’s own risk and responsibility.